Prepare yourself for effective and efficient remote work.
Learn about the technology and information Colgate employees may utilize to create a successful remote work environment.
Using a Colgate laptop is the best option for working remotely. If you don’t have a Colgate-issued laptop you may use a personal computer, preparing it according to the guidance found on this page.
Security & Privacy
Working remotely can create a new set of security and privacy concerns of which you should be mindful.
- Ensure your computer has been updated with the latest Operating System updates.
- Don't use public WiFi, instead use a secure, password-protected WiFi network.
- Find more security information at colgate.edu/infosec
Take inventory of the equipment you currently have and need to be successful at working remotely.
- Computer: You may use your Colgate-issued laptop. If you do not have a Colgate-issued laptop, contact ITS at firstname.lastname@example.org to discuss options, or browse hardware available from the Service Desk.
- Phone: Your work line can be forwarded to your home phone or mobile number.
- Headset: If you anticipate making Google Meet or Zoom calls with audio, it may be beneficial to use a headset with a microphone to improve call quality. ITS has a limited supply of headsets available. Contact ITS for more information.
Colgate has licensing available for an array of software that staff may install on their Colgate-issued computers:
Most licensed software that can be installed on University owned machines is either pre-installed or can be found in the Software Center (found in the start menu of a Windows computer).
Remotely Access the Campus Network (VPN)
If you need to access any of the resources that require a VPN connection, you will need to first make a VPN connection for cyber security reasons.
- Your Desk Phone:
- You can forward your line to your home phone or mobile number. Follow our call forwarding instructions, or contact ITS if you are not able to physically visit your desk phone to turn on/off call forwarding.
- To access voicemail from off campus, dial 315-228-7840 and follow the instructions.
- It is possible to have voicemail recordings forwarded to your email account. To set this up, contact the Service Desk at email@example.com.
- Virtual Phone:
- ITS is actively working to provide a virtual phone option, called Cisco Jabber. Jabber is available for Windows or Mac computers. It allows your computer to function as an extension of your desktop phone on campus. Contact ITS so see if this may be an option for you.
- Web Conferencing:
- Google Meet: Works with your Google account and can be added to calendar invites or on-demand. Use on your web browser or on the Hangouts Meet app on your mobile device. Communicate with video and voice, or just voice, and share computer screens remotely.
- Zoom: Sign in with your Colgate network username and password to get started. Schedule meetings in advance, or use the Zoom service on-demand. Zoom is available via web browser or on the Zoom App on your mobile device. Zoom allows users to communicate with video and voice, or just voice. Advanced features allow for computer screen sharing, group polling, and more.
For training on an array of systems, softwares, and more, consider:
Ask for Help
If you are unable to find the information you need in the documentation available online, the ITS Service Desk is available to assist.
Walk-in service is by appointment only.
Due to high volume, our ticket tracking service is the only way to ensure we respond in a timely manner to your questions. Thank you for your patience.