Transcript Hold for Current Students
Transcripts for current students will not be processed during the grading period, beginning May 15. Transcript service will resume no later than May 25. If you need a transcript before this date, you must submit your request by May 14.
This does not affect alumni or other students not registered for the spring 2023 term.
Requesting a Transcript
Colgate University has partnered with Parchment to process all transcript requests. There is no fee for standard requests. Fees apply for the Express Mail option. You will need to create a Parchment account to order a transcript. Click the appropriate button below to begin.
(Current Students - any student with active Colgate network credentials)
(Former Students - graduated or officially withdrawn students)
Once a transcript request has been processed, a new request is required for another copy to be released. This includes instances when a transcript does not reach its intended destination. Federal law prohibits exceptions to this policy. Also, it is our policy not to send partial or incomplete transcripts. Thus, transcripts for currently enrolled students will not be processed at the end of a semester until all grades have been received and posted, and the student’s GPA recalculated.
There is no fee for requesting a transcript. Official transcripts are printed on special security paper and mailed in individual, officially sealed envelopes (regardless of the number of copies requested) or sent electronically using a data-encrypted service. Students who no longer attend Colgate (those who have graduated, withdrawn, etc.) can only obtain an official transcript. Only active, currently enrolled Colgate students may obtain an unofficial transcript.
Note: Students applying for law school through LSAC or other post-graduate work who have studied on an approved program or have other transfer credit should also request their transcript from those institutions directly. This does not apply to students who have studied on a Colgate Study Group.
The process for ordering a transcript through Parchment is very easy, but if you have any questions you can view the resources below. You may also contact the Registrar's office with any questions (email@example.com or 315-228-7408).
Transcript requests for AMCAS, AACOMAS, AADSAS, CASPA, PTCAS and VMCAS can be sent directly through Parchment using the following instructions:
- Using the links above, log into your Parchment account or create an account, if needed.
- Click on Official Transcript.
- In the "Where would you like to send the credential?" box type in the appropriate application service.
- Choose when you want your transcript sent (i.e., Now, Hold for grades, or Hold for degree).
- Follow the remaining prompts to submit your request.
Unofficial transcripts are available only to current students. Students who have graduated or withdrawn are not eligible to receive unofficial transcripts.
Current students may access their unofficial transcript by logging into the portal. Once logged in, click on the Registrar's tab in the Banner Self-Service portlet and choose the "Get Unofficial Transcripts" link.
Students may also receive an unofficial copy of their transcript from the registrar's office. Students must present their Colgate ID when requesting an unofficial copy.
Requesting an Apostille
Are you sending your records outside the country and need an apostille for your transcript, diploma, and/or verification of enrollment? The sole function of the apostille is to certify the authenticity of the signature on the document.
Changes to Academic Records
Academic records are sealed upon graduation, withdrawal, or permanent dismissal from Colgate University. No changes or additions to a student’s undergraduate transcript will be permitted after this date. This includes, but is not limited to, grade changes, majors and minors, crosslisted courses, additional transfer credits, or additional courses taken at Colgate following graduation.
According to New York State law, a student who is suspended or expelled due to crimes of violence as defined by the federal Clery Act, will have a notation added to their transcript. For full policy details, please refer to the Equity Grievance Process.