Spring 2023 Drop/Add

Drop/Add begins on Sunday, January 22. Please refer to the schedule below for your begin time. You may make schedule changes from your begin time on January 22 through 11:59 p.m. Friday, January 27. Additional changes may be possible through February 1 if you have outstanding override requests (all requests must be submitted by January 30). See the following sections for the different methods and procedures for Drop/Add. Please pay attention to the dates and times for each method.

Note: the registrar’s office will be open on Sunday, January 22 from noon-3:00 to assist students with Drop/Add.

Waitlists are removed prior to the start of Drop/Add to allow online access to open seats. If you are interested in a course you were waitlisted for, you will need to add it using one of the methods described below.

Registration PINs are not required during Drop/Add, however, you are strongly encouraged to discuss any schedule changes with your adviser. 


Drop/Add Tutorials

Watch these three short tutorials to review how to make changes in Banner Self-Service:


Drop/Add Procedures

Dropping a Course

Sunday, January 22 – Wednesday, February 1 (4:30 p.m.)

All students may drop courses online using Banner Self-Service/the portal. Instructor permission is not required for drops. All drops must be made online by the end of the Drop/Add period (February 1, 4:30 p.m.).

Adding a Course

(Pay close attention to the date ranges)

Sunday, January 22 – Friday, January 27

  • To add a course that has available seats and no pre-reqs or restrictions, you may add it online beginning at your assigned time on Sunday, January 22 through 11:59 p.m. on Friday, January 27 using Banner Self-Service/the portal (no PINs required). 
  • Courses that are closed, restricted, etc. may be added by obtaining the permission of the instructor using the Course Restriction Override Request. All override requests should be submitted no later than 11:59 p.m. on Monday, January 30 to allow sufficient time for approvals and your completion of the registration process by February 1. Any requests after Monday, January 30 and before the end of Drop/Add are subject to the approval of the Division Director and the Associate Dean of the Faculty for Curricular Affairs. 

    You should continue to check the course offerings to see if a seat has opened during the intervening times.

Monday, January 30  – Wednesday, February 1

  • Students may use January 30 - February 1 to finalize their schedules for requests that were submitted by January 30. All changes must be made online no later than 4:30 on Wednesday, February 1.

Adding a Fifth Course

Students in the Classes of 2023, 2024 and 2025 are permitted to add a fifth course (up to 5.25* course credits) during drop/add. Credit limits for these class years have been adjusted to allow students in these classes to register themselves up to 5.25 credits online. Students trying to add a fifth course that requires instructor permission may do so online after having a Course Restriction Override Request approved by the instructor and after the registrar's office has coded your record to make you eligible to add online. (You will receive a confirmation email when you are eligible.) 

Students in the Class of 2026 wishing to add a fifth course (more than 4.50* course credits) must first obtain permission of their academic adviser/FSEM instructor. All required permissions must be obtained by the end of the Drop/Add period (February 1). Once adviser approval is obtained (using form below), the registrar's office will adjust your credit limit, which will allow you to add additional credits to your schedule, following the appropriate Drop/Add procedures (i.e., add open course online by January 27 or submit an override request by January 30).

*Per the university catalog, students wishing to register for 5.50 course credits must receive permission from their academic adviser. Students registering for more than 5.50 course credits must be approved to do so by both their academic adviser and the associate dean of the faculty.

Adviser Approval

Read the information above regarding the policies based on class year. If appropriate, use the adviser permission form to request permission. Once adviser permission is secured, you will be eligible to register online for a credit overload but you must identify an open, available course or receive instructor permission to register. If you are approved by your adviser you will receive more information about the process via email. 

Summary

Activity Begin Date & Time End Date & Time
Drop courses online Sunday, January 22
(times vary--see schedule)
Wednesday, February 1
(ends at 4:30 p.m.)
Add open courses online Sunday, January 22
(times vary--see schedule)
Friday, January 27
(ends at 11:59 p.m.)
Submit Course Restriction Override Requests Friday, January 13 Monday, January 30
(ends at 11:59 p.m.)
Add closed or permission-required courses (with instructor permission via override request form) Sunday, January 22
(as permissions are processed)
Wednesday, February 1
(ends at 4:30 p.m.)
Finalize schedule changes from requests submitted by January 30 Monday, January 30
(as permissions are processed)
Wednesday, February 1
(ends at 4:30 p.m.)

Holds

Students who have financial holds on their records cannot make schedule changes until their hold is cleared. You can check to see if you have any holds via the portal.

Most financial holds are cleared by paying a past-due account balance. Contact the Office of Students Accounts for questions or assistance.

Independent study

Students must submit the completed independent study form and obtain all faculty approvals by the end of the Drop/Add period (February 1).

S/U Grade Option (Classes of 2023 & 2024 only)

Students in the classes of 2023 & 2024 may choose to take a course using the satisfactory/unsatisfactory (S/U) grading mode. The S/U form must be completed and submitted to the registrar's office before the end of the full-term course withdrawal period (March 29). See the academic calendar for S/U dates for part-of-term courses. For complete guidelines and instructions see the S/U Grading Option web page.

Repeating a course

Students who are planning to repeat a course should contact the registrar's office (registrar@colgate.edu) as soon as possible, indicating the course to be repeated. Registrar's office staff will review your record to ensure you are eligible to repeat and will provide guidance on the appropriate next steps. The full repeat policy is available in the University Catalog, in the Academic Regulations section. 

Drop/Add Begin Time Schedule

Drop/Add begin times are based on class year and last name (reverse order from registration).

Class of 2023 & New Transfer Students

Registration Order (by last name)

  • Beginning at 12:00 p.m.: E-K
  • Beginning at 12:10 p.m.: L-R
  • Beginning at 12:20 p.m.: A-D
  • Beginning at 12:30 p.m.: S-Z

Class of 2024

Registration Order (by last name)

  • Beginning at 12:40 p.m.: E-K
  • Beginning at 12:50 p.m.: A-D
  • Beginning at 1:00 p.m.: L-R
  • Beginning at 1:10 p.m.: S-Z

Class of 2025

Registration Order (by last name)

  • Beginning at 1:20 p.m.: S-Z
  • Beginning at 1:30 p.m.: A-D
  • Beginning at 1:40 p.m.: L-R
  • Beginning at 1:50 p.m.: E-K

Class of 2026

Registration Order (by last name)

  • Beginning at 2:00 p.m.: S-Z
  • Beginning at 2:10 p.m.: L-R
  • Beginning at 2:20 p.m.: A-D
  • Beginning at 2:30 p.m.: E-K

Printing Schedules from the Portal

  • Log in to the Portal using your network log in and password. In the Banner Self-Service portlet, click on the Registrar tab.
  • Click on the “Student Course Schedule (Drop/Add and Final)” link. Choose the Spring 2023 term
  • Print your schedule as usual from your web browser. If you experience trouble accessing your schedule through the portal, please contact the ITS Service Desk at 315-228-7111 or by e-mail at itshelp@colgate.edu.

Registrar's Office Hours

Regular office hours are Monday through Friday, 9:00 a.m. - 4:30 p.m.