Transfer and Pre-matriculation Credit

General Information

A maximum of six (6.00) non-Colgate credits may be counted toward the Colgate degree. This includes college courses taken at other institutions (i.e., courses taken prior to matriculating at Colgate, during summer/intersessions, and on Approved Programs) and Advanced Placement/International Baccalaureate/A-Levels credit. Transfer students should refer to the University Catalog for information on transferring coursework from their previous institution.

Courses must be taken at a regionally accredited college or university (U.S., Canada), or on an approved study-abroad program. Students with upper-class standing (rising juniors, seniors) may not receive credit for courses taken at a two-year institution. Courses must be comparable to those offered at Colgate and fit within the scope of our liberal arts curriculum. (Business, marketing, vocational or professional courses, and National Outdoor Leadership [NOLS] courses are examples of courses that will not be considered.) Online courses are accepted for summer sessions only. 

Students planning to take courses elsewhere for transfer toward the Colgate degree must complete the Course Equivalency and Course Selection forms. Courses in the Division of Natural Science/Mathematics, in English, or in a student's major or minor require departmental/program approval. Approval for all courses in the major/minor must be obtained whether or not they are intended to count toward major/minor requirements. 

Transfer courses may not be used to satisfy the Common Core requirement or the Global Engagements requirement. Summer courses may not be used to satisfy the areas of inquiry requirement.

Transfer Credit Approval Process

Students seeking any type of transfer credit must complete and submit a Transfer Course Equivalency form for each course being considered and must confirm which courses are being taken using the Course Selection form.

Step 1: Course Equivalency Form
Students submit courses for review/approval. It's expected that students will submit more courses than they anticipate taking because there are no guarantees that a particular course will be open/available at the time of registration.

Step Two: Course Selection Form
After all courses have been reviewed/approved by the registrar’s office and, if applicable, the relevant department/program, students must identify which courses they have enrolled in at the host institution.

For more detailed information, guidance, and appropriate timing on submitting these forms, please see the "Course Equivalency and Course Selection form and instructions" accordions in the relevant sections below.

Credit Conversion

Colgate converts semester credits and quarter credits to Colgate course credits using the table below.  Please note that this table does not apply to foreign institutions in all cases. Therefore, it is critical to have courses pre-approved by the registrar’s office.
 

Semester Hours

Quarter hours Colgate course credits
4 5-6 1.00
3 4 0.75
2 3 0.50
1 1-2 0.25

Department/Program Transfer Credit Evaluators

Courses being reviewed by departments and programs may require additional information before approval can be granted. Please review the Transfer Credit Evaluator list for details on the required materials and the transfer credit evaluator for each department and program.

Approved Programs

During a regular fall or spring semester, Colgate students may elect to study off cam­pus from a select list of Approved Programs. Please contact the Office of Off-Campus Study for information about the application process. 

All grades earned in coursework completed on Approved Programs will be recorded on the Colgate transcript, though not factored into the Colgate GPA. All courses in which a passing grade is earned will count towards graduation credit. A grade of C or higher is normally required for major or minor credit.

Please see the Colgate University Catalog for additional information regarding participation in Approved Programs.

Having transfer credit approved for Approved Programs is a two step process. Prior to submitting the course equivalency form, you must review the department transfer credit policies in the University Catalog. There are some departments/programs that want to discuss your plans before you submit a course equivalency form and there are some departments/programs that have required procedures beyond those set forth here. Failure to follow all rules and procedures will cause delays in the review/approval process.

Access to the Approved Program Course Equivalency form is dependent upon you confirming your program of choice with Off-Campus Study. If you click the Approved Program radio button and see the note "Your current status does not allow you to use this form..." or if the wrong program displays in the Activity Code field, please contact Off-Campus Study immediately. You will have to wait for them to update your record before submitting the Course Equivalency form.

Step One - Submitting a Course Equivalency form

This form should be submitted by April 15 for fall Approved Programs, and November 15 for spring Approved Programs. You should also submit this form if additional courses need evaluating upon your arrival in the host country. You are encouraged to submit alternate courses for review, in case you are not able to register for your top choices. You must submit an equivalency form for each course you want reviewed (one course per form).

Course Equivalency form (Colgate log in required)

Course Equivalency form instructions:
  1. Select "Approved Program" radio button
  2. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  3. Select the appropriate term
  4. Enter the host institution term dates (see the host institution's academic calendar)
  5. Enter the host institution's course information (e.g., subject, course number, etc.)
  6. Answer the three yes/no questions as they pertain to the course
    1. If the course has a required lab, enter in all lab information
    2. If there are pre-requisites, please list all of them
    3. If the course is in your major or minor, select the relevant department/program from the drop down list
  7. Attach the course syllabus using the "Attach Documentation" button.
    1. All attachments should use the following naming convention: Name of host institution followed by the subject and course number (e.g., IES/Salamanca SPAN3000)
    2. If a syllabus is not available, you may paste the course description in the box provided
  8. Please provide the direct URL for the course description/syllabus in the box provided 
  9. You may include any comments or notes to the registrar's office in the Additional Comments box.
  10. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Once received, the registrar’s office will start the evaluation process, which typically takes 1-2 weeks. You will be notified of the outcome (approval or denial) as soon as possible. If approved, you will receive an email with a link to your completed form. Be sure to read and keep all approval emails. You will need the document ID number indicated in the approval email to complete the second step of the process – the course selection form.

NOTE: Independent studies are only eligible for credit when they are a required part of the Approved Program and have been approved by a Colgate department. The Application for Independent Study on Approved Programs form is available in the Office of the Registrar, and must be submitted at the same time as the course equivalency requests.

Step Two - Submitting a Course Selection form

Because you likely submitted preferred and alternate courses for review during the Course Equivalency process, the course selection form is used to confirm which course(s) you are taking at the host institution. The selection form should be completed after you've received all of your course equivalency approvals and after you've officially registered for your courses at the host institution.

Course Selection form (Colgate log in required)

Course Selection form instructions:
  1. Select "Approved Program" from list of credit types
  2. Select the appropriate term from the drop down list, click Next
  3. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  4. Enter the document ID number from the course equivalency approval email (entering the document ID will populate the rest of the information)
  5. Click "Add" on the right-hand side to add another course to your form
  6. You may include any comments or notes to the registrar's office in the Additional Comments box
  7. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Your completed form will be reviewed by the registrar’s office within 3-5 business days. Upon review, the credit value for each course will be assigned as well as an overall transfer credit total. This lets you know where you stand in relation to the maximum number of transfer credits you can receive at Colgate.

Once your course selection form is approved by the registrar's office, you are officially cleared to take and receive credit for the approved courses.

Schedule changes after submitting your Course Selection form:

If you make any schedule changes at the host institution after you've submitted the Course Selection form you must inform the registrar's office of the changes.

  1. If you added a course already approved during the Course Equivalency process: 
    1. You only need to submit a new Course Selection form. Refer to your equivalency approval emails for the relevant document ID numbers
    2. Please submit the selection form for all courses you are taking, even if you already included them on your original selection form
  2. If you added a course that has not been reviewed/approved by the registrar's office:
    1. You must start by submitting a new Course Equivalency form for the new course
    2. Once you receive approval for the new course, submit a new Course Selection form for all courses you are taking, even if you already included them on your original selection form.

We do not recommend taking classes that have not been officially approved by the registrar's office. 

After completing an Approved Program, students must:

  1. Have an official transcript sent directly from the host institution or provider (e.g. IFSA, IES, SIT, etc.) to the registrar’s office at Colgate. Electronic transcripts must come in a secure format. PDF and/or student copies are not accepted.  
  2. If any courses were given "Provisional" approval (e.g. Political Science, English, etc.), the student must follow up with the department/program upon completion of the course. Credit cannot be awarded until the department/program has given final approval.

Credit for Approved Program courses will not be recorded on a student’s Colgate transcript until these requirements have been met. 

Final transcripts and any final department/program approvals for fall and spring programs must be submitted no later than the fall term of the next academic year. The specific deadline is posted on the academic calendar for the given year and is typically two weeks before registration (approximately late October/early November). Failure to meet the deadline will result in a registration hold, which will prevent the student from registering for the spring term. Students who submit paperwork after the deadline but before the week of registration will forfeit their assigned registration time and be reassigned a registration time after all other students in their class year.

If you have any questions, please email transfercredit@colgate.edu or call 315-228-7408.

Summer/Intersession

Summer/Intersession Course Transfer

Students should refer to the Transfer Course Equivalency Form for assistance in selecting appropriate summer courses. 

Students seeking transfer credit for summer study outside of the United States may be required to meet with an adviser from the Off-Campus Study Office to discuss their plans. Transfer credit from summer study abroad will only be considered from U.S. university-led programs, direct enrollment at a foreign university, or from providers listed on Colgate’s Approved Programs list.

Grades earned during a summer term or intersession are not recorded on the Colgate transcript and are not computed in the Colgate GPA, though a minimum grade of C is required in order for a course to be eligible for transfer. 

Credit is not awarded for independent studies, field research, or other experiential learning courses. See the Office of the Career Services web page for requirements regarding credit for internships.

During summer terms, students may not be simultaneously enrolled in courses which will lead to more than 2 course credits. Additional credit may be earned in non-overlapping sessions, up to the limit of 4 total course credits, in one summer. Courses taken during summer sessions that overlap with Colgate's spring or fall term dates are not eligible for transfer. 

Summer/intersession courses do not count toward Common Core curriculum or Global Engagements requirements. Students should note that the Areas of Inquiry requirement cannot be fulfilled by taking courses during a summer/intersession term, unless under exceptional circumstances and with permission of the department chair, division director, and associate dean of the faculty.

A summer transfer course equivalency form must be submitted to the registrar's office at least one month before the start of the course. If you are seeking major/minor credit, a Natural Science course, or an English course, the appropriate department must also review the course information, which will require additional processing time beyond the month the registrar’s office requires. The course equivalency form requires a course description and/or syllabus, as well as verification of credit value, term dates, days, and times. If you submit the form less than one month before the course starts it will still be reviewed, but you may receive it back after the course has started. 

Additional Restrictions

  • Online courses must be approved for degree credit at the host institution.
  • Online courses must be offered during a defined summer session and may not be an asynchronous (“at your own pace”) course.
  • Online courses must include ongoing interaction with instructors, assignments, and feedback.
  • Online courses are approved for summer terms only. Online courses may not be taken during a fall, winter, or spring term.
  • No more than two online courses may be transferred toward a student's degree.

Following completion of a summer course, a student must:

  • submit a complete syllabus (not simply a course description) to the Colgate registrar’s office;
  • have an official transcript sent directly from the summer institution to the Colgate  registrar’s office; and
  • complete an online course evaluation (comparable to the Colgate Student Evaluation of Teaching).  
  • Credit for summer courses will not be recorded on a student’s Colgate transcript until these three requirements have been met. 

Course syllabi will be reviewed by departments and programs to assess course content, assignments, and methods of evaluation, and overall quality and comparability to Colgate courses. The review will not affect the student’s ability to receive transfer credit for courses already completed, provided that the course was pre-approved by the registrar’s office.

Online Courses: Approved Schools and Information

Colgate University’s Academic Affairs Board approved the transfer of summer online courses taken at an approved university. 

Online courses will be accepted from the following institutions only:

Not every online summer course offered by each institution will be eligible for transfer credit. Courses must meet all requirements for general summer transfer (see previous section), with the exception of in-class hours. Online courses must be pre-approved by the registrar’s office and, in certain cases, the relevant Colgate department or program. Please refer to the Summer Transfer Credit Requirements and Application for a detailed description of requirements.

Having courses approved for summer transfer credit is a two step process. Prior to submitting the course equivalency form, you must review the department transfer credit policies in the University Catalog. There are some departments/programs that want to discuss your plans before you submit a course equivalency form and there are some departments/programs that have required procedures beyond those set forth here. Failure to follow all rules and procedures will cause delays in the review/approval process.

Step One - Submitting a Course Equivalency form

This form should be submitted at least one month prior to the start of your course(s). While you may not take more than 2 courses per summer session, you are encouraged to submit alternate courses for review, in case you are not able to register for your top choice(s). You must submit an equivalency form for each course you want reviewed (one course per form).

Course Equivalency form (Colgate log in required)

Course Equivalency form instructions:
  1. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  2. Select the appropriate summer term from the drop down list
  3. Select the host institution from the drop down list
  4. Enter the start and end dates for the course
  5. Select the applicable instruction method from the drop down list
  6. Enter the host institution's course information (e.g., subject, course number, etc.)
  7. Answer the three yes/no questions as they pertain to the course
    1. If the course has a required lab, enter in all lab information
    2. If there are pre-requisites, please list all of them
    3. If the course is in your major or minor, select the relevant department/program from the drop down list
  8. Attach the course syllabus using the "Attach Documentation" button.
    1. All attachments should use the following naming convention: Name of host institution followed by the subject and course number (e.g., Harvard CAS AS 100)
    2. If a syllabus is not available, you may paste the course description in the box provided
  9. You may include any comments or notes to the registrar's office in the Additional Comments box.
  10. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Once received, the registrar’s office will start the evaluation process, which typically takes 1-2 weeks. You will be notified of the outcome (approval or denial) as soon as possible. If approved, you will receive an email with a link to your completed form. Be sure to read and keep all approval emails. You will need the document ID number indicated in the approval email to complete the second step of the process – the course selection form.

Step Two - Submitting a Course Selection form

Because you likely submitted multiple courses for review during the Course Equivalency process, the course selection form is used to confirm which course(s) you plan to take. The selection form should be completed after you've received all of your course equivalency approvals and before you've officially registered for the course(s) at the host institution.

Course Selection form (Colgate log in required)

Course Selection form instructions:
  1. Select "Summer Transfer Credit" from list of credit types
  2. Select the appropriate summer term from the drop down list, click Next
  3. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  4. Enter the document ID number from the course equivalency approval email (entering the document ID will populate the rest of the information)
  5. If you are taking more than one course, click "Add" on the right-hand side of the form to add another course to your form
  6. You may include any comments or notes to the registrar's office in the Additional Comments box
  7. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Your completed form will be reviewed by the registrar’s office within 3-5 business days. Upon review, the credit value for each course will be assigned as well as an overall transfer credit total. This lets you know where you stand in relation to the maximum number of transfer credits you can receive at Colgate.

Once your course selection form is approved by the registrar's office, you are officially cleared to take and receive credit for the approved course(s). Should anything change, or you need an additional course reviewed, you must submit a new form as soon as possible. We do not recommend taking classes that have not been officially approved by the registrar's office. 

After completing a summer course, students must:

  1. Have an official transcript sent directly from the host institution to the registrar’s office at Colgate. Electronic transcripts must come in a secure format. PDF and/or student copies are not accepted. 
  2. If any courses were given "Provisional" approval (e.g. Political Science, English, etc.), the student must follow up with the department/program. Credit cannot be awarded until the department/program has given final approval.
  3. Online Courses Only: If the course was taken in an online format, the student must complete an online course evaluation (comparable to the Colgate Student Evaluation of Teaching). An email will be sent with the link to the evaluation after we receive the official transcript.

Credit for summer courses will not be recorded on a student’s Colgate transcript until these requirements have been met.

If you have any questions, please email transfercredit@colgate.edu or call 315-228-7408.

Online Transfer Credit for Summer 2021

Due to the COVID-19 pandemic, students enrolled at Colgate during the summer of 2021 may have take up to two online courses during that summer without those courses counting towards the online course limit. The following information is relevant only to courses taken during that summer:

Courses are permitted to come from any accredited institution (see list here). Courses from institutions not normally approved for summer transfer credit require an additional review step and courses are only eligible if they count toward a major program for that institution.

Not every online summer course offered by each institution will be eligible for transfer credit. Courses must meet all requirements for general summer transfer, with the exception of in-class hours. Online courses must be pre-approved by the registrar’s office and, in certain cases, the relevant Colgate department or program

Requirements

  • Online courses must be approved for degree credit at the host institution.
  • Online courses must be offered during a defined summer session.
  • Online courses must include ongoing interaction with instructors, assignments, and feedback.
  • Online courses for summer 2021 follow the same weeks per session/credit requirements as in-person summer courses.
  • Online courses that meet for 3-5 weeks will be eligible for 0.5-course credit, and courses that meet for 6 or more weeks will be eligible for 1.00 course credit.
  • An online course can only be taken concurrently with an in-person course when the in-person course is either: 4-5 weeks 0.50 credit course or 6+ weeks 1.0 credit course.  Please contact transfercredit@colgate.edu if you have questions.
  • A student may not be enrolled in more than two online courses at any given time. 
  • Grades earned during a summer term or intersession are not recorded on the Colgate transcript and are not computed in the Colgate GPA, though a minimum grade of C is required in order for a course to be eligible for transfer. 
  • Credit is not awarded for independent studies, field research, or other experiential learning courses. See the Office of the Career Services web page for requirements regarding credit for internships.
  • Summer courses do not count toward Common Core curriculum or Global Engagements requirements. Students should note that the Areas of Inquiry requirement cannot be fulfilled by taking courses during a summer term, unless under exceptional circumstances and with permission of the department chair, division director, and associate dean of the faculty.

Following completion of a summer course, a student must:

  • Have an official transcript sent directly from the summer institution to the Colgate registrar’s office.
  • Complete an online course evaluation (comparable to the Colgate Student Evaluation of Teaching).  An email will be sent with the link to the evaluation form after we receive the official transcript.
  • Credit for summer courses will not be recorded on a student’s Colgate transcript until these two requirements have been met. 
     

Course syllabi will be reviewed by departments and programs to assess course content, assignments, and methods of evaluation, and overall quality and comparability to Colgate courses. The review will not affect the student’s ability to receive transfer credit for courses already completed, provided that the course was pre-approved by the registrar’s office.

Leaves of Absence

Students may apply for a leave of absence through their administrative dean.  For more information regarding the application process and types of leaves available, refer to the Colgate Catalog.

Students who wish to take courses to transfer toward the Colgate degree while on an approved academic or medical leave of absence during a fall or spring semester are required to submit the Leave of Absence Transfer Credit Application to the registrar's office prior to enrolling in the courses. The application must be accompanied by catalog descriptions or syllabi as well as any required department/program approvals for each course submitted for consideration.

Grades earned while on a leave of absence are not recorded on the Colgate transcript and are not computed in the Colgate GPA, though a minimum grade of C is required in order for a course to be eligible for transfer. 

Having transfer credit approved for a leave of absence is a two step process. Prior to submitting the course equivalency form, you must review the department transfer credit policies in the University Catalog. There are some departments/programs that want to discuss your plans before you submit a course equivalency form and there are some departments/programs that have required procedures beyond those set forth here. Failure to follow all rules and procedures will cause delays in the review/approval process.

Step One - Submitting a Course Equivalency form

This form should be submitted by April 15 for fall and November 15 for spring.

Course Equivalency form (Colgate log in required)

Course Equivalency form instructions:
  1. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  2. Select the appropriate term from the drop down list
  3. Select the host institution from the drop down list
  4. Enter the start and end dates for the course
  5. Select the applicable instruction method from the drop down list
  6. Enter the host institution's course information (e.g., subject, course number, etc.)
  7. Answer the three yes/no questions as they pertain to the course
    1. If the course has a required lab, enter in all lab information
    2. If there are pre-requisites, please list all of them
    3. If the course is in your major or minor, select the relevant department/program from the drop down list
  8. Attach the course syllabus using the "Attach Documentation" button.
    1. All attachments should use the following naming convention: Name of host institution followed by the subject and course number (e.g., Harvard CAS AS 100)
    2. If a syllabus is not available, you may paste the course description in the box provided
  9. You may include any comments or notes to the registrar's office in the Additional Comments box.
  10. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Once received, the registrar’s office will start the evaluation process, which typically takes 1-2 weeks. You will be notified of the outcome (approval or denial) as soon as possible. If approved, you will receive an email with a link to your completed form. Be sure to read and keep all approval emails. You will need the document ID number indicated in the approval email to complete the second step of the process – the course selection form.

Step Two - Submitting a Course Selection form

Access to the Course Selection form is dependent an official change of status notice being issued by your Administrative Dean.

Because you likely submitted preferred and alternate courses for review during the Course Equivalency process, the course selection form is used to confirm which course(s) you are taking at the other institution. The selection form should be completed after you've received all of your course equivalency approvals and after you've officially registered for your courses at the other institution.

Course Selection form (Colgate log in required)

Course Selection form instructions:
  1. On the selection form, confirm that the credit type indicated is "Leave of Absence" 
    1. If that is not what is selected, please contact registrar@colgate.edu before proceeding
  2. Select the appropriate term from the drop down list, click Next
  3. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  4. Enter the document ID number from the course equivalency approval email (entering the document ID will populate the rest of the information)
  5. If you are taking more than one course, click "Add" on the right-hand side of the form to add another course to your form
  6. You may include any comments or notes to the registrar's office in the Additional Comments box
  7. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Your completed form will be reviewed by the registrar’s office within 3-5 business days. Upon review, the credit value for each course will be assigned as well as an overall transfer credit total. This lets you know where you stand in relation to the maximum number of transfer credits you can receive at Colgate.

Once your course selection form is approved by the registrar's office, you are officially cleared to take and receive credit for the approved course(s). Should anything change, or you need an additional course reviewed, you must submit a new form as soon as possible. We do not recommend taking classes that have not been officially approved by the registrar's office. 

After completing courses while on a leave of absence, students must:

  1. Have an official transcript sent directly from the other institution to the registrar’s office at Colgate. Electronic transcripts must come in a secure format. PDF and/or student copies are not accepted. 
  2. If any courses were given "Provisional" approval (e.g. Political Science, English, etc.), the student must follow up with the department/program. Credit cannot be awarded until the department/program has given final approval.
     

Credit for courses will not be recorded on a student’s Colgate transcript until these requirements have been met.

If you have any questions, please email transfercredit@colgate.edu or call 315-228-7408.

Study Groups

Students who are going on a Colgate Study Group earn Colgate credit for all courses taken. However, some study groups have students directly enroll in some host institution courses. In these cases, once study group participation has been approved, students must complete and submit a transfer course equivalency form to the registrar's office. Students must submit a transfer course equivalency form for each course and it must be accompanied by a catalog description or syllabus.

Having transfer credit approved for Study Group electives is a two step process. Not all study groups allow for direct enrollment in host institution electives. Refer to the accordion above for more information. 

If applicable, prior to submitting the course equivalency form, you must review the department transfer credit policies in the University Catalog. There are some departments/programs that want to discuss your plans before you submit a course equivalency form and there are some departments/programs that have required procedures beyond those set forth here. Failure to follow all rules and procedures will cause delays in the review/approval process.

Access to the Study Group Course Equivalency form is dependent upon you confirming your study group of choice with Off-Campus Study. If you click the Study Group radio button and see the note "Your current status does not allow you to use this form..." or if the wrong study group displays in the Activity Code field, please contact Off-Campus Study immediately. You will have to wait for them to update your record before submitting the Course Equivalency form.

Step One - Submitting a Course Equivalency form

This form should be submitted by April 15 for fall Study Groups, and November 15 for spring Student Groups. You should also submit this form if additional courses need evaluating upon your arrival in the host country. You are encouraged to submit alternate courses for review, in case you are not able to register for your top choices. You must submit an equivalency form for each course you want reviewed (one course per form).

Course Equivalency form (Colgate log in required)

Course Equivalency form instructions:
  1. Select "Study Group" radio button
  2. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  3. Select the appropriate term
  4. Enter the host institution term dates (see the host institution's academic calendar)
  5. Enter the host institution's course information (e.g., subject, course number, etc.)
  6. Answer the three yes/no questions as they pertain to the course
    1. If the course has a required lab, enter in all lab information
    2. If there are pre-requisites, please list all of them
    3. If the course is in your major or minor, select the relevant department/program from the drop down list
  7. Attach the course syllabus using the "Attach Documentation" button.
    1. All attachments should use the following naming convention: Name of host institution followed by the subject and course number (e.g., Cardiff SE4418)
    2. If a syllabus is not available, you may paste the course description in the box provided
  8. Please provide the direct URL for the course description/syllabus in the box provided
  9. You may include any comments or notes to the registrar's office in the Additional Comments box.
  10. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Once received, the registrar’s office will start the evaluation process, which typically takes 1-2 weeks. You will be notified of the outcome (approval or denial) as soon as possible. If approved, you will receive an email with a link to your completed form. Be sure to read and keep all approval emails. You will need the document ID number indicated in the approval email to complete the second step of the process – the course selection form.

Step Two - Submitting a Course Selection form

Because you likely submitted preferred and alternate courses for review during the Course Equivalency process, the course selection form is used to confirm which course(s) you are taking at the host institution. The selection form should be completed after you've received all of your course equivalency approvals and after you've officially registered for your courses at the host institution.

Course Selection form (Colgate log in required)

Course Selection form instructions:
  1. Select "Study Group" from list of credit types
  2. Select the appropriate term from the drop down list, click Next
  3. Read and acknowledge each rule/regulation by clicking the "I acknowledge" box after each section, click Next to continue
  4. Enter the document ID number from the course equivalency approval email (entering the document ID will populate the rest of the information)
  5. Click "Add" on the right-hand side to add another course to your form
  6. You may include any comments or notes to the registrar's office in the Additional Comments box
  7. Click "Submit" to send the course information to the registrar's office for review. You will receive a confirmation email after submitting your form.

Your completed form will be reviewed by the registrar’s office within 3-5 business days. Upon review, the credit value for each course will be assigned as well as an overall transfer credit total. This lets you know where you stand in relation to the maximum number of transfer credits you can receive at Colgate.

Once your course selection form is approved by the registrar's office, you are officially cleared to take and receive credit for the approved courses.

Schedule changes after submitting your Course Selection form:

If you make any schedule changes at the host institution after you've submitted the Course Selection form you must inform the registrar's office of the changes.

  1. If you added a course already approved during the Course Equivalency process: 
    1. You only need to submit a new Course Selection form. Refer to your equivalency approval emails for the relevant document ID numbers
    2. Please submit the selection form for all courses you are taking, even if you already included them on your original selection form
  2. If you added a course that has not been reviewed/approved by the registrar's office:
    1. You must start by submitting a new Course Equivalency form for the new course
    2. Once you receive approval for the new course, submit a new Course Selection form for all courses you are taking, even if you already included them on your original selection form.

We do not recommend taking classes that have not been officially approved by the registrar's office. 

After completing a Study Group, students must:

  1. Have an official transcript sent directly from the host institution to the registrar’s office at Colgate. Electronic transcripts must come in a secure format. PDF and/or student copies are not accepted.  
  2. If any courses were given "Provisional" approval (e.g. Political Science, English, etc.), the student must follow up with the department/program upon completion of the course. Credit cannot be awarded until the department/program has given final approval.

Credit for Study Group elective courses will not be recorded on a student’s Colgate transcript until these requirements have been met. If you have any questions, please email transfercredit@colgate.edu or call 315-228-7408.

AP/IB/Prematriculation Credit

Matriculated students may receive Colgate credit for a maximum of six transfer course credits. This limit includes all courses taken as a visiting student elsewhere, courses taken at other institutions during the summer or during a leave of absence from Colgate, AP or IB credits, and college credits earned prior to entering Colgate as a first-year student.

All requests for credit for academic work completed prior to entering Colgate must be filed with the registrar’s office prior to registration during the fourth semester. Supporting documentation, such as the official transcript(s), official test scores, and/or course syllabi, must be submitted with the pre-matriculation credit request. Students who fail to meet this deadline must submit a written request accompanied by a written statement of support from the academic adviser to the registrar’s office.

Advanced Placement Credit

Students wishing to transfer Advanced Placement (AP) credit must have the official College Board score reports filed with the registrar's office prior to course registration during the fourth semester. To request official score reports, visit the College Board website or call 888-CALL 4 AP and reference Colgate University's college code, 2086. Acceptable exams and scores may be viewed below.

Colgate accepts the following Advanced Placement exams and scores. If an exam (or score) is not listed on this summary Colgate credit will not be awarded

 

Subject  AP Exam Score  Colgate Credit Awarded 
Biology AP Bio 4 or 5 BIOL 101 (1 course credit)
Chemistry AP Chemistry 4 CHEM 101 (1 course credit)
  AP Chemistry 5 CHEM 101 and CHEM 102 (2 course credits)
Computer Science AP Computer Science-A 4 or 5

COSC 101 (1 course credit)

*May/June 2020 Computer Science exams earn credit for COSC 000. Students are eligible to take COSC 101. Well-prepared students can speak to the department about placement options.

  AP Computer Science Principles 4 or 5

COSC 100 (1 course credit) 

*May/June 2020 Computer Science exams earn credit for COSC 000. Students are eligible to take COSC 101. Well-prepared students can speak to the department about placement options.

Economics AP Economics-Micro 4 or 5 Students must pass both the Micro and Macro exams with scores AP Economics-Macro of 4 or above to receive credit for ECON 151 (1 course credit)
  AP Economics-Macro 4 or 5  
French AP French Language 4 FREN 202 (1 course credit)
  AP French Language 5 FREN 361 (1 course credit)
German AP German Language 4 or 5 GERM 202 (1 course credit)
History AP European History 4 or 5 HIST 101 (.5 course credit) & HIST 102 (.5 course credit)
  AP U.S. History 4 or 5 HIST 103 (.5 course credit) & HIST 104 (.5 course credit)
Latin AP Latin 4 or 5 LATN 122, following completion of a higher-level LATN course (e.g., LATN 201) at Colgate. 
Mathematics AP Calculus AB 4 or 5 MATH 161 (1 course credit)
  AP Calculus BC 3 MATH 161 (1 course credit)
  AP Calculus BC 4 or 5 MATH 161 & MATH 162 (2 course credits)
  AP Statistics 4 or 5 MATH 105 (1 course credit)
Music AP Music Theory 4 or 5 MUSI 203 (1 course credit)
Physics AP Physics 1 and/or AP Physics C-Mech 4 or 5 PHYS 111 (1 course credit)
  AP Physics 2 and/or AP Physics C-E & M 4 or 5 PHYS 112 (1 course credit)
Psychology AP Psychology 5 PSYC 109 (1 course credit), effective Class of 2022 (Class years prior to 2022 received credit for PSYC 150) 
Spanish AP Spanish Language 4 SPAN 202 (1 course credit)
  AP Spanish Language 5 SPAN 361 (1 course credit)
  AP Spanish Literature 4 SPAN 202 (1 course credit)
  AP Spanish Literature 5 SPAN 202 (1 course credit), plus exemption from a concentration credit at the 350-level 

 

AP credit may not be used to fulfill the areas of inquiry requirement. Each department will determine whether credit will count toward exemption from a course and/or fulfillment of the requirements for the major or minor in that department.

International Baccalaureate Credit

Students wishing to transfer International Baccalaureate (IB) credit must have the official International Baccalaureate transcript filed with the registrar's office prior to course registration during the fourth semester. Acceptable exams and scores may be viewed below.

Subject  IB Exam Score  Colgate Credit Awarded 
Biology IB Biology HL 6 or 7 BIOL 101 (1 course credit)
French IB French B HL 6 or 7 FREN 202 (1 course credit)
History IB History of Europe HL 6 or 7 HIST 101 (.5 course credit) & HIST 102 (.5 course credit)
  IB History of the Americas HL 6 or 7 HIST 103 (.5 course credit) & HIST 104 (.5 course credit)
Mathematics IB Mathematics: Applications and Interpretation SL or HL 6 or 7

MATH 105 (1 course credit)

Physics IB Physics HL 6 or 7 PHYS 111 (1 course credit)
Psychology IB Psychology HL 6 or 7 PSYC 109 (1 course credit)
Spanish IB Spanish B HL 6 or 7 SPAN 202 (1 course credit)

 

No credit is awarded for Chemistry but can be used for placement into CHEM 111 (must be HL CHEM with a score of 6 or 7). No credit awarded for Philosophy but a score of 6 or 7 on IB Philosophy HL can be used for placement into a higher level PHIL course.

IB credit may not be used to fulfill the areas of inquiry requirement. Each department will determine whether credit will count toward exemption from a course and/or fulfillment of the requirements for the major or minor in that department.

Credit may be granted for students who have achieved a score on an international exam (e.g., A-Levels, Abitur) that indicates a level of competence equivalent to the completion of a specific course at Colgate. To receive credit, qualified students may petition the appropriate academic department by submitting the Petition for International Exam Credit, along with the exam syllabus and certificate of results to the appropriate department chair for review. If approved, the chair will send the signed form to the registrar's office for processing. An official certificate of results must be submitted to the registrar's office before credit can be awarded. The petition process must be completed prior to course registration during the student's fourth semester.

The British A-level for Chemistry may be used for credit in some CHEM courses. A grade of B will result in credit for CHEM 101 (1 course credit), while a grade of A will result in credit for CHEM 101 and CHEM 102 (2 course credits). Please see the department descriptions in the University Catalog for additional information.

A-Levels or other international exam credit may not be used to fulfill the areas of inquiry requirement. Each department will determine whether credit will count toward exemption from a course and/or fulfillment of the requirements for the major or minor in that department.

To transfer pre-matriculation credit (other than AP, IB, or A-Levels), students must submit the Transfer of Pre-matriculation Credit Application, corresponding course descriptions or syllabi, and an official transcript to the registrar's office. Please read the first page of the form for specific requirements and policies regarding pre-matriculation credit. Pre-matriculation coursework will be considered for Colgate credit if the coursework was completed on a college or university campus, in competition with degree candidates and taught by a regular member of the faculty. Note that college-level courses taken in the high school/or taught only to high school students are not eligible for transfer credit.

College courses completed prior to matriculation may not be used to fulfill any of the Liberal Arts Core Curriculum, Areas of Inquiry, or Global Engagements requirements.

Students who wish to apply for pre-matriculation transfer credit must do so prior to course registration during the fourth semester.