Campus Facility Reservations and Rentals

University-Sponsored Events

Merrill House

Contact Tammy Ertley (; extension 7220) to schedule a meeting or event at Merrill House during the academic year.

If you would like to make a lunch reservation or to schedule a faculty-student dinner on Wednesday evenings during the academic year, please contact Susie Huff at extension 7915.

Summer Break

During summer break, the summer programs office (; 315-228-7760) will schedule the following facilities:

  • Alton Lounge
  • Clark Room
  • Commons
  • Hall of Presidents

Other Facilities

Go to to reserve other space at Colgate.

Non-university Events

The Division of Finance & Administration schedules all facilities for non-official, non-university purposes. These facilities may be rented for private events by current and retired Colgate faculty, staff, employees and alumni. 

Colgate facilities may not be used for fund-raising or political purposes. Colgate may however, allow volunteer, non-profit public service organizations which render a recognized public service to the university or university community to use its facilities. 

Summer events and weddings may not be scheduled earlier than one week following Reunion weekend in early June and no later then two weeks prior to the arrival of first-year students in late August. Events may be scheduled on semester breaks, but not on holiday weekends. The university's academic and summer programs have priority use of all facilities at all times. Summer facility reservations may be cancelled if they conflict with these programs. 

If you are interested in hosting an event on campus, please contact the summer programs office at or 315-228-7760. Requests are processed on a first-come, first-served basis in accordance with the guidelines above. 

There is no room fee for scheduling a university-related event. A facilities or custodial fee may apply for setup or cleanup of the facility. The work order can be completed using the online work order system (contact facilities for details) and should be transmitted two weeks prior to the event when possible.

If you have questions regarding completing a work order, please contact facilities.