Alumni Memorial Scholars Program Grants

Scholars in the AMS program may apply for grants totaling up to $6,000 to fund academic experiences throughout their time at Colgate.

For research, conferences, internships, and more

Finding an Opportunity

Scholars in the program submit proposals to fund experiences ranging from independent research to academic and professional conferences of interest.

Students seeking ideas for using their AMS funding may:

  • Review past AMS project experiences.
  • Consider favorite academic subjects. Is there anything learned in the classroom that would be interesting to explore first-hand?
  • When reading for class, do you leave with unanswered questions? What experience might be planned to answer those questions?
  • Brainstorm with peers, inside and outside the AMS program. Chatting with roommates, parents, and friends may inspire new ideas, or refine your initial thoughts.
  • Schedule meetings with professors in fields of interest. They may have ideas, existing projects, or contacts you find useful.

Don't dismiss any ideas as unrealistic or impossible. Write them all down. 

As an idea starts to take shape, some early planning steps students can take include:

  • Research the topic area. Consult academic sources as well as popular media that exist about the subject.
  • Research the location for the experience. Are there special clearances or requirements concerning what you wish to do in that country or region?
  • Begin notes outlining the project:
    • List project goals
    • List your own relevant experiences and knowledge (courses taken, language skills, etc.)
    • Write a sentence or two about the potential impact of the experience on your academic goals.
  • Discuss with professors, the AMS directors, and peers. Be open to the advice they share, and learn from their experiences.
  • Approach a professor to ask if they will be your mentor for the experience, and assist as you prepare and complete a proposal.

Preparing a Proposal

A proposal for AMS funding has these distinct sections:

A project proposal document is where scholars describe their proposed projects and experiences, as well as their academic merits.

Independent Research Proposals

Typically, independent research proposals are:

  • 5-6 pages long
  • Double-spaced

Other Project/Experience Proposals

Proposals for other projects may be less formal than for independent research projects; however, they should still clearly explain the motivation for the project, how it supports the student’s academic goals, and the activities and experiences being proposed.

Proposals should include a detailed document regarding the budget of the planned experience. This should include information regarding how the budget was calculated and what resources informed any estimates (e.g. Travelocity, AAA, Student Universe).

The final budget document will be uploaded via the regular application form.

Use the sample budget below as a guide:

Download sample budget (XLSX)

Elements of a Formal Proposal

The abstract should provide a concise summary of the project — a "big picture" overview. Begin with a brief contextualization, then explain how the project will expand, redirect, or otherwise advance current discourse.

In this section, you must provide details about your project: the who, what, where, when, and why. Aim to address each of the following:

  • what you plan to do and the questions your project will answer
  • why this project is important
  • where your project will take place
  • why that specific location is appropriate
  • the sites and facilities you plan to visit — including information about any formal approval you will need in order to visit
  • who you will speak and interact with
  • names of research contacts (both people and organizations) and their relevance to your project.

You should also detail the qualifications and background you bring to this project. Make sure to identify specific skills, experience, knowledge, and interests that will enable you to see it through to completion.

In this section, you should describe how you will complete your research. Detail specific methodologies, and identify equipment and supplies you will need.

Keep in mind a few questions as you write:

  • How will your work progress?
  • What activities will help you find answers?
  • Will you administer questionnaires, conduct quantitative measurements, take photographs and video, search archives, or some mixture of these?

Keep in mind: if your research involves human subjects, you might need approval from the Institutional Review Board.

Use this section to demonstrate your grasp of appropriate resources. An annotated bibliography is much like a regular bibliography but includes a few descriptive sentences beneath each entry, explaining its relevance to your work. Limit this to compelling and foundational resources only.

Your annotated bibliography must conform to APA, Chicago, or another commonly accepted style guide.

Travel, health, and safety factors must be addressed, even if a country is not on the warning or alert list, and even if the project will be conducted in the United States. This section should therefore include detailed information on:

  • Transportation
  • Phone communication access
  • Emergency plans
  • Medical resources
  • Pre-departure vaccinations
  • Medications

If your proposal involves a country with a Department of State Warning or Alert, you must explain how you plan to incorporate necessary safety and security precautions. You can find a current list of warnings and alerts from the Department of State. Depending on the specific nature of the warning, you may also need to submit information according to Colgate's Travel Warning Policy. You can find more details on that policy here. All proposals that concern travel outside of the country are subject to review by Colgate's risk managers.

Keep in mind that a country may not have an official travel warning, yet "significant risks" may be described within Country-Specific Information Sheets and Travel Alerts. You must be prepared to address these concerns on your itinerary, in your timeline, and in greater detail in this section of your proposal.

Describe what you will do with the information you obtain from your project. Will you:

  • Post on the AMS blog?
  • Give a presentation?
  • Write a paper?
  • Make a video?

Be creative, and consider outcomes that might encourage you to develop a new, even marketable, skill set.

Provide information about the professors who will serve as your advisers and mentors.

What is your relationship to these professors? Is one of them your academic adviser? What is their involvement with your proposal? How will they help you successfully accomplish this project?

Please provide a statement indicating whether a part or all of the proposal is being submitted for any other research funding at Colgate or elsewhere.

Submit a Proposal

Submit AMS Grant Proposal

Selection Criteria and Restrictions

Students may receive more than one AMS grant during their time at Colgate, but combined proposals may not exceed $6,000. Proposals may be submitted for independent research, academic programs, conference attendance, faculty-led research, and internships.

Proposals will be judged on:

  • Originality
  • Clarity
  • Comprehensiveness
  • Strength of purpose

All proposals should clearly articulate how the funding will be used to augment a particular academic goal.

Proposals may be submitted for any of the following experiences, but all proposals must clearly further academic goals:

  • Initiating independent studies or research in an area of particular interest, including research-related or academically meaningful internships or experiences
  • Extending academic work in any one of a number of ways outside the formal curriculum and programs of the college
  • Supporting attendance at a relevant academic conference
  • Supporting living expenses while researching off campus
  • Supporting travel and research costs for independent projects while away on a study group. 

Normally, funding may not be used:

  • To cover costs that would be funded through the regular channels of Colgate financial aid or programmatic funding
  • For coursework at another institution, university, or academic program
  • To support projects that directly receive Colgate credit. For example, the funds cannot be used for regular expenses incurred by students participating in a Colgate study group.