Registrar Information for Faculty

The Office of the Registrar's home page provides a host of registrar-related information, including the academic calendar and final exam information. Below you will find helpful faculty-specific content for key registrar functions. Contact the registrar's office (315-228-7408 or registrar@colgate.edu) if you have questions that are not covered here. 

Spring Grades

All final grades must be submitted online via Faculty Dashboard in the portal. 

Senior grade deadline – Monday, May 10, 9:00 a.m.

It is imperative that senior grades be received by this deadline in order to give the registrar’s office time to complete a final graduation audit for each student, determine University Honors, and compile an accurate graduation list for publication in the Commencement program.

Non-Senior Grade deadline –Tuesday, May 18, 9:00 a.m.

This is a firm deadline. Late grades create considerable problems for students and university offices, and can delay the academic review and petition processes. 

The registrar’s office will roll grades on Monday, May 10.

Banner does not allow grades to be rolled by class year. Therefore, once they are rolled, all grades entered on or before May 10 will be visible to students of all class years. After May 10, the registrar’s office will not roll grades again until after the non-senior deadline (May 18). Thus, grades submitted by faculty between May 11 and May 18 will not be visible to students until after May 18. 

Access Banner Self-Service final grade entry from the Colgate portal (portal.colgate.edu).

  1. After logging in (using your network log in and password), click on Faculty Toolbox at the top of the page and choose Faculty Dashboard.

  2. In the Faculty Dashboard, the current term should be the default term. (If not, please select the current term from the drop-down menu.) Your courses will appear under the Course Listing for [Term] heading.

  3. Click on the course title to bring up the class list. Select Submit Grades, which appears in blue at both the top and very bottom of the class list page. This will bring you into the Banner Self-Service grade entry form.

  4. On the Final Grade Worksheet page select the grade for each student from the drop-down Grade menu. Please enter a standard letter grade for each student. If needed, the registrar’s office will convert standard letter grades to S/U, as appropriate, before posting grades to the students’ records. 

    You should leave the “Last Attend Date” and “Attend Hours” fields blank. 

  5. For team taught courses: Only the primary instructor is permitted to enter grades. If you do not have access to the drop-down Grade menu, it is because you are not coded as the primary instructor. Please call or email the registrar’s office (x7409 or sburdick@colgate.edu) if this needs to be changed.

  6. Please click Submit (at the bottom) every few minutes to save your entries. If you want to confirm that the grades have been saved, you can exit the Final Grade Worksheet to return to faculty dashboard, then re-select the course to verify final grade entry. Saved grades will display in the class list.

Allowable Grades

Grades are to be reported as follows: A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, or F. Please note item 4 above concerning S/U grading. For a complete description of Colgate’s grading policies, see the current University Catalogue  or the Faculty Handbook.

Incompletes

Grades of I (incomplete) cannot be submitted online. Incompletes are reported to our office by the administrative deans. An incomplete is given only when the cause is judged to be sufficient, such as the result of an illness or an absence due to an emergency, and only after consultation with the student’s administrative dean. If a student in your course has been approved for an incomplete and it does not appear on the online grade roster, please contact the student’s administrative dean.

After grades are rolled, a faculty member can submit a Grade Change request or submit an Incomplete grade through the portal. 

  1. After logging in (using your network log in and password), click on Faculty Toolbox at the top of the page and choose Faculty Dashboard
  2. In the Faculty Dashboard, the current term should be the default term. (If not, please select the current term from the drop-down menu.) Your courses will appear under the Course Listing for [Term] heading.
  3. Click on the course title to bring up the class list. 
  4. In the class list (not the submit grades roster), use the Grade Change link (last column, next to the student email address) to access the available options for the student:
  • Options:
    • If the student has a grade recorded, you will have the option of printing the Grade Change form. Please print, complete, and physically sign it, then send to your chair/director for approval. After your chair/director approves, please forward it to the Associate Dean of the Faculty for Curricular Affairs for final approval. The ADOF will send it to the registrar's office once it is approved. 
    • If the student has an I (Incomplete) recorded, you will be taken to the Incomplete Grade workflow. Please enter the grade using the "Revised Grade" drop down box and click the "Approve and Submit" button. You will receive a confirmation email after you submit. 

 

Email registrar@colgate.edu or call 315-228-7408 if you have any questions.

Registration

Registration for fall 2021 begins the week of May 24, 2021.

Course Offerings
Comprehensive student registration information

Registration is done by class, with seniors first and first-year students last. Within each class, alphabetic groups are rotated each term in order to give all students a fair and equal opportunity in course selections. The schedule for each term can be found in the student information linked above.

Students may make schedule changes beginning during their start time during registration week and ending on June 14. The June 14 deadline includes adds by instructor permission. 

Event Date
Registration week May 25-27
Registrar waitlist processing May 31-June 11

Advising Tool

As an adviser, DegreeWorks is an important tool available to assist in the advising process. It is designed to help monitor progress toward degree completion.

Student Resources

Your advisees should refer to the registration pages if they have any questions about registration. These pages hold a wealth of information to assist students with the entire registration process.

Students now have access to the Plan Ahead feature in Banner Self-Service. This feature allows students to build possible schedules as they plan for registration and then register directly from them during their time slot. They can find a tutorial on the tool and how to register from it on our Registration Help and Tutorials page.

Registration PINs

If you are an adviser, PINs are available in the portal in Adviser Dashboard under Faculty Toolbox . 

Students cannot register until they receive advising and obtain their PIN from a faculty adviser. The registrar’s office does not give out PINs. Students are directed to contact their adviser during the two weeks prior to registration. Although it is expected that students meet with you and receive their PIN well in advance of their registration night, you are encouraged to be available during the week of registration for questions or concerns the students may have during or after registration.

Students are expected to register online during their assigned registration time. However, we understand that some students may need special permission to register. Please use the following guidelines to permit students to register for courses that they can't register for online without an override. 

Registration Restriction Overrides:

Students who submit a Registration Restriction Override request (link available on our student registration page) to the instructor and are approved will have their record coded to allow them to bypass the restrictions and let them register themselves online.

Available Overrides:

  • Pre-requisite: A student doesn't meet one or more of the pre-reqs
  • Class year: The student's class year prevents registration
  • Major restriction: The course is only available to coded majors or minors
  • Repeat: A student previously earned a grade of  C+ or lower
  • Permission: For "Instructor Permission Required" courses only
  • Capacity: To enable a student to over enroll the course


Note: The override request form can be submitted prior to the start of registration so students will be eligible to register as soon as their registration group starts. It can also be submitted after registration has begun. Faculty will have the option to approve the student to register only if a seat is available or to allow them to over enroll the course. 

Pre-registration:

As the phrase implies, this takes place prior to registration. By pre-registering a student, you are granting the student permission to register before their registration time, regardless of pre-reqs, restrictions, and capacity. This should only be used sparingly and should most often be used for majors or minor within your department or for compelling extenuating circumstances. If your only intention is to permit a student to register without a pre-req or other restriction, you should instead prompt the student to submit a Registration Restriction Override request (described above).

For fall 2021 registration: all pre-registration requests must be coordinated by the department/program and sent to the registrar's office by May 21. This is a firm deadline. Additionally, emailed permissions will not be accepted. Student's names should be included on the department/program list or the student should submit an override request form.

Waitlists maintained by the registrar's office:

  • Waitlists maintained by the registrar’s office will be managed through June 11. Students will be notified via e-mail if a seat becomes available. They will have 24 hours to change their status to registered through Banner Self-Service. 

  • Faculty should not grant an override to any student while the registrar's office is managing the waitlist or they run the risk of over enrolling the course. Contact the registrar's office during registration if you wish to manage your own waitlist. The registrar's office will also solicit this information from chairs/directors prior to registration week. 

Waitlists maintained by departments/individual faculty:

  • Some departments or individual faculty choose to maintain their own waitlists. In these cases, the faculty member should contact the student directly. You should state that the student has permission to change their status from waitlisted to registered (including subject, course number, and section) and instruct the student to forward your email to the registrar's office (registrar@colgate.edu) for processing no later than June 14. The registrar's office will then code the student's record to allow them to register themselves online, no later than June 14. 

    All waitlists will be deleted prior to the start of Drop/Add to allow online access to open seats. A reminder will be sent prior to the start of drop/add.

  •  

All university employees are required to abide by FERPA regulations.

Best Practices to Stay FERPA-Compliant During Registration:

  • Schedules: Do not provide anyone with a student's schedule or discuss enrollment status in particular courses.

  • Email: Always blind copy or use an email distribution when emailing more than one student, and never include student names or other identifiable information in the body of the email.

  • PINs: Don't post PINs in a public place or give to anyone else other than the student (this includes AA's, parents, or any other staff member).

  • When in doubt, contact the registrar's office for guidance and/or clarification (registrar@colgate.edu or 315-228-7408).

Online Forms

(Information and Tutorials)

Electronic permission forms are hosted through OnBase. These forms help facilitate registrar-related permission/approval processes between students and faculty and replaces paper forms that required faculty signatures. 

Please note that these online forms are not intended to replace the usual advising process that faculty signatures were designed to facilitate. Students are still encouraged to have conversations with faculty prior to submitting the forms, though it's reasonable to expect that some of the conversations may now take place after the form is submitted and before you take action. 

Students are expected to reach out to the faculty member they hope to have serve as their adviser PRIOR to submitting a declaration form. If you receive a declaration form from a student you haven’t previously spoken to, feel free to reach out to them prior to acting on their request.

You will receive a notification email when a major or minor declaration form has been submitted that requires your attention. The email will contain a link to access the form so you can take action.

View our video tutorial or review the instructions below for acting on major/minor requests.

Instructions for Advisers:

  • Click the link in the email notification. (Please use a non-mobile device to avoid issues.)
  • If prompted, log in using your Colgate credentials
  • If you have more than one item, you can select the one you want to review by clicking on it in the top pane. 
  • You may need to adjust your screen to better view the bottom pane containing declaration information for the student. To do this, hover over the horizontal line splitting the panes and drag your cursor up to expand the lower pane.
  • After you've reviewed the information and had any relevant discussions with the student, you can take action by clicking the "Review and take action" button, located just above the mid divider bar. This will open your action options in the top pane. Again, you can drag the divider bars to adjust your view. 
    • If you decide you are not ready to take action, you can click the Discard and Cancel button on the right. 
  • If you are ready to act, select the appropriate check box to indicate your decision.
    • If you deny, you may leave a comment for the student and click Submit. This will end the workflow and no further action will be available on the request. The student will be notified of your decision and will be instructed to contact you with any questions. 
    • If you approve, you will be prompted to select the appropriate chair or director to have the request forwarded for final approval.
    • You may leave any notes to the student or the registrar’s office, as needed. The chair/director and the registrar’s office will see all notes. Students will only see the notes written to them.
  • Click the “Send to Chair/Director for Approval” button to submit.

    What happens next:
  • You will receive a confirmation email with your decision indicated.
  • You can also view the status of the form by clicking the link in the confirmation email. 
  • If you approved, the chair or director you indicated will be notified they have a form to review
  • If the chair approves, the registrar’s office will be notified and will process the form as soon as possible.  
  • If the chair denies the declaration, you and the student will receive an email notification. The student will be instructed to reach out to you with any questions.
  • Once processed, you will see the student on your advisee list in Adviser’s Dashboard in the portal and the student will receive an email notification.
    • If, for any reason, the registrar’s office is unable to process the declaration, you, the student, and the chair will be notified. 

      Contact the registrar's office (registrar@colgate.edu or 315-228-7408)  if you have any questions or need additional help.

Instructions for Chairs/Directors:

  • View the Chair video tutorial for visual instructions. Written instructions for the chair/director follow very closely to the adviser instructions listed above, the only difference being that they don't have to choose a person to send it to. Select the appropriate decision check box and click submit.
  • If needed, add comments to the student or the registrar's office before submitting. The registrar's office will see all notes, the student will only see notes to them.


What happens next:

  • You will receive a confirmation email indicating your decision. You can also view the status of the form by clicking the link in the confirmation email.
  • If you approved, the registrar’s office will be notified and will process the form accordingly
  • Once processed, the student will appear on the adviser’s list in Adviser Dashboard in the portal and the student will receive an email notification.
    • If, for any reason, the registrar’s office is unable to process the declaration, you, the student, and the adviser will be notified. 

OnBase Navigation:

We have tried to optimize the email notifications to make it easier for you to act on each request. However, you can also log into OnBase directly to view all of your outstanding items.

  • After logging in, click on the menu icon () on the top left and choose "Open Workflow." This will bring up a new window displaying all of the workflows you have access to.
  • Click the arrow (>) to the left of each workflow to expand the selection.
  • If you have an outstanding item, the relevant workflow will be bold and show a count of remaining items. 
  • Click the name of the workflow to display the contents.
  • Click a form to view the information and make a decision.
     

Students are expected to reach out to the instructor and their adviser PRIOR to submitting a withdrawal form. If you receive a form from a student you haven’t previously spoken to, feel free to reach out to them prior to acting on their request.

You will receive a notification email when a withdrawal form has been submitted that requires your attention. The email will contain a link to access the form so you can take action.

Review the instructions below for acting on course withdrawal requests.

Instructions for instructors and advisers:

  • Click the link in the email notification. (Please use a non-mobile device to avoid issues.)
  • If prompted, log in using your Colgate credentials
  • If you have more than one item, you can select the one you want to review by clicking on it in the top pane. 
  • You may need to adjust your screen to better view the bottom pane containing withdrawal information for the student. To do this, hover over the horizontal line splitting the panes and drag your cursor up to expand the lower pane.
  • After you've reviewed the information and had any relevant discussions with the student, you can take action by clicking the Review and Take Action button, located just above the mid divider bar. This will open the action form in the top pane. 
  • Choose your action (approve or deny) and click Submit. You can also write notes to the student and/or the registrar's office, if needed. 
  • Once you submit, the form will be removed from your queue. You will receive a confirmation email indicating your decision.
  • NOTE: if you click the link and see “No items to display” it means someone else has already denied the student’s request and it is no longer active. In this case, no further action is required by you. After additional discussion with the person who denied the request, the student may decide to resubmit, in which case you will receive another notification.

    What happens next:
  • You will receive a confirmation email with your decision indicated.
  • You can also view the status of the form by clicking the link in the confirmation email. 
  • If all approvals are received, the registrar's office will process the withdrawal on the student's registration record
  • If someone else denies the request the student will be notified and encouraged to reach out to them to discuss how to proceed.

    Contact the registrar's office (registrar@colgate.edu or 315-228-7408)  if you have any questions or need additional help.

OnBase Navigation:

We have tried to optimize the email notifications to make it easier for you to act on each request. However, you can also log into OnBase directly to view all of your outstanding items.

  • After logging in, click on the menu icon () on the top left and choose "Open Workflow." This will bring up a new window displaying all of the workflows you have access to.
  • Click the arrow (>) to the left of each workflow to expand the selection.
  • If you have an outstanding item, the relevant workflow will be bold and show a count of remaining items. 
  • Click the name of the workflow to display the contents.
  • Click a form to view the information and make a decision.
     

Students who cannot register for a course online due to one or more restrictions are expected to complete the Registration Restriction Override Request form (available on the Registration Information web page). The instructor will receive an email notification if a student submits a request. 

Approve/Deny Instructions:

  • Click the link in the email notification. (Please use a non-mobile device to avoid issues.)
  • If prompted, log in using your Colgate credentials
  • If you have more than one item, you can select the one you want to review by clicking on it in the top pane. 
  • You may need to adjust your screen to better view the bottom pane containing the submission information for the student. To do this, hover over the horizontal line splitting the panes and drag your cursor up to expand the lower pane.
  • After you've reviewed the information in the bottom pane, you can take action by clicking the "Review and take action" button, located just above the mid divider bar. This will open your action options in the top pane. Again, you can drag the divider bars to adjust your view. 
    • If you decide you are not ready to take action, you can click the Discard and Cancel button on the right. 
  • If you are ready to act, select the appropriate check box to indicate your decision.
  • If you deny, the student will be notified and will not be eligible to register. Click Submit to finalize your decision.
  • If you approve,  you'll be prompted to specify what type of approval you are giving:
    • Override only requested restrictions 
      • Use this approval to give the student permission to register based on the reasons they selected. If there are additional restrictions not indicated, the student may not be eligible to register without additional approval
    • Override all restrictions except max enrollment limits 
      • Use this approval to give the student permission to register despite any and all restrictions, except for max enrollment. The student will only be eligible to register if a seat is available.
    • Override all restrictions, including max enrollment limits 
      • Use this approval to give the student permission to register for any and all restrictions and permit them to over enroll the course if a seat is not available. (Note: giving a student permission to over enroll the course does not adjust the max cap, it lets the student register despite the max cap. If the course is over enrolled and a student drops, no other student will be able to over enroll without permission.)
  • Click Submit to finalize your decision.


What happens next?

If you approved, the registrar's office will be notified and will code the student's record accordingly. Once the registrar's office processes the request, the student will be notified and instructed to register themselves online. Once they are registered you will see them on your portal roster. 

If you have any questions or concerns, please contact the registrar's office (registrar@colgate.edu). 

Students are expected to reach out to the department and/or view the transfer credit policies PRIOR to submitting a course equivalency request form. If you receive a request form from a student you haven’t previously spoken to, feel free to reach out to them prior to acting on their request.

You will receive a notification email when a major or minor declaration form has been submitted that requires your attention. The email will contain a link to access the form so you can take action.

Instructions for Transfer Credit Evaluators:

  • Click the link in the email notification. (Please use a non-mobile device to avoid issues.)
  • If prompted, log in using your Colgate credentials.
  • If you have more than one item, you can select the one you want to review by clicking on it in the top pane. 
  • You may need to adjust your screen to better view the bottom pane containing transfer course information for the student. To do this, hover over the horizontal line splitting the panes and drag your cursor up to expand the lower pane.
  • The course syllabus is in the upper left hand corner. You should select your viewing method, and double click the document.
  • After you've reviewed the information and had any relevant discussions with the student, you can take action by clicking the "Review and take action" button, located just above the mid divider bar. This will open your action options in the top pane. Again, you can drag the divider bars to adjust your view.   
    • If you decide you are not ready to take action, you can click the Discard and Cancel button on the right. 
  • If you are ready to act, select the appropriate check box to indicate your decision.     
    • If you deny, you may leave a comment for the student and click Submit. This will end the workflow and no further action will be available on the request. The student will be notified of your decision and will be instructed to contact you with any questions. 
    • If you approve or provisionally approve, you will be prompted to fill out the appropriate course equivalency.
      • If you select provisional approval, the student will be required to submit additional documents after completing the course.
    • You may leave any notes to the student or the registrar’s office, as needed. The registrar’s office will see all notes. Students will only see the notes written to them.
  • Click the “Submit” button to send the approved course to the registrar’s office for final processing.

 

What happens next:

  • You will receive a confirmation email with your decision indicated.
  • You can also view the status of the form by clicking the link in the confirmation email. 
  • If you approved, the registrar's office will be notified they have a form to review
  • If the chair approves, the registrar’s office will be notified and will process the form as soon as possible.  
  • Once processed, the student will receive an email notification.     
    • If, for any reason, the registrar’s office is unable to process the course equivalency request form, the student, will be notified. 

 

Contact the registrar's office (transfercredit@colgate.edu or 315-228-7408)  if you have any questions or need additional help.

 

OnBase Navigation:

We have tried to optimize the email notifications to make it easier for you to act on each request. However, you can also log into OnBase directly to view all of your outstanding items.

  • After logging in, click on the menu icon (≡) on the top left and choose "Open Workflow." This will bring up a new window displaying all of the workflows you have access to.
  • Click the arrow (>) to the left of each workflow to expand the selection.
  • If you have an outstanding item, the relevant workflow will be bold and show a count of remaining items. 
  • Click the name of the workflow to display the contents.
  • Click a form to view the information and make a decision.

If the link in the email notification is not bringing you to the appropriate form, please try one or more of these options to access it:

  1. Use an incognito/private window
    1. Right click on the link in the email and copy the link address
    2. Paste the url into an incognito/private window
    3. This typically resolves most issues and allows you to take action on the request
       
  2. Clear your cookies and/or cache
    1. The instructions vary by browser, but generally you can clear your cookies and cache by accessing the Settings page in your browser. 
    2. If you are clearing your cache/browser history, you should clear back to before you last successfully accessed an OnBase form.
       
  3. Navigate to OnBase directly
    1. After logging in, click on the menu icon () on the top left and choose "Open Workflow." This will bring up a new window displaying all of the workflows you have access to.
    2. Click the arrow (>) to the left of the relevant workflow to expand the selection.
    3. If you have an outstanding item, the relevant workflow will be bold and show a count of remaining items. 
    4. Click the name of the workflow to display the contents.
    5. Click a form in the top pane to view the information and take action.

Drop/Add for Spring 2021

Sunday, January 24 - Wednesday, February 3

  • Student start times on January 24 are staggered based on class year and last name (schedule in link below)
  • Students can add open courses online through 11:59 p.m. on Friday, January 29.
  • Students are expected to submit any permission requests by Friday, January 29 and use February 1-3 to finalize all changes. Any requests submitted after January 29 are subject to the approval of the Division Director and the Associate Dean of the Faculty for Curricular Affairs. 
  • Students may drop courses online through February 3.


Drop/Add Request form: To facilitate instructor permissions remotely, students are expected to request permission using the Drop/Add request form. (The form will be available to students during drop/add.) See the Drop/Add Request Processing section below for tutorials and more information on how to approve/deny these requests.
 

Instructional Method Details: If you haven't already and would like to provide students with additional details about your instructional method for your spring courses, please complete this form no later than Thursday, January 21 so the registrar's office can add it to the course offerings before the start of drop/add.

​ 
Additional Drop/Add Information 

Click here to code your course "Instructor Permission Required During Drop/Add." Students will not be permitted to add your course online, even if seats are available.

Things to Note:

  • While it may be appropriate for upper-level courses to be restricted, we encourage faculty members to leave introductory-level and CORE courses available for online drop/add.

  • If you choose to code your course, the above form should be completed by noon on Thursday, January 21 to give the registrar's office time to process all coding requests. If you have any questions, please contact Sue Burdick (sburdick@colgate.edu).

  • If you choose to have your course coded, no student will be able to add open seats online. You will be responsible for granting student permission, as appropriate. (See "Granting Permission" below for details.)

Approve a Drop/Add Request

The registrar's office has developed an online form for students to submit Drop/Add requests to faculty. They are expected to use this form only if they are not eligible to register themselves online. If submitted, you will receive an email notification that a request is pending and be asked to take action. If approved, the registrar's office will code the student's record according to the approval you indicated. Then the student will need to log into the portal to complete their registration. See the next section for tutorials on how to manage these requests.

Reasons student may request an override:
  • Class Year Restriction: The student's class year prevents registration
  • Major Restriction: The course is only available to coded majors or minors
  • Missing Course Prerequisites: A student doesn't meet one or more of the pre-reqs
  • Course Closed: No seats available - if approved, student will over enroll the course
  • Reserved Seats Full: No seat available in the student's reserve category - if approved, student will over enroll the course
  • Instructor Permission Required During Drop/add: You opted to control your own roster during drop/add
  • Repeat Course: A student previously earned a grade of  C+ or lower

 

Students are expected to use the Drop/Add Request form to request permission to register for a course they cannot add online. This replaces emailed permissions. Please encourage any student requesting permission to submit the Drop/Add Request form. 

  • Students will begin submitting Drop/Add Requests by Sunday, January 24. You are encouraged to take action as soon as possible. 
  • Students are expected to submit the form no later than Friday, January 29. Any requests submitted after January 29 are subject to the approval of the Division Director and the Associate Dean of the Faculty for Curricular Affairs. 
  • Faculty should approve requests as soon as possible but are asked to take action no later than February 2 to allow staff and students time to finalize the drop/add process by February 3.  

How to approve/deny Drop/Add Requests:

You will receive a notification email for each request. Watch our video tutorial and/or read the instructions below to learn how to approve/deny these requests.

Accessing Drop/Add Requests in OnBase:

  1. Easy: Click the link in the email notification to open Workflow. Sign in using your Colgate credentials. If the list of forms don’t show up automatically in the top right pane, click the appropriate bucket on the left (e.g., Lecture Only Faculty Approval) to bring up the available forms for review.
  2. Moderate: Log into OnBase, click the menu icon next to “Custom Queries” at the top left,  select “Open Workflow,” click the arrow next to “REG-Drop/Add” to expand the section. Click on the appropriate bucket (e.g., Lecture Only Faculty Approval) to bring up the available forms for review.
     

Processing:

  1. Click on the form you want to review. (If needed, drag the divider bars to adjust the pane views to your liking.)
  2. After you click on a form, the student’s submission is visible in the bottom pane. This information includes basic student information (name, class, etc.), the reasons why the student is requesting permission, and any notes they may have written.
  3. Once you are ready to take action, click the “Review and take action” button, located at the bottom of the top pane.
    Review and take action button
  4. Once you click, your action form will open in the top pane. (Drag the divider bars to adjust your view again, if needed.)
    1. If you decide you aren’t ready to make a decision after you’ve clicked the Review button, you can close the review by clicking “Discard and Cancel” on the right. You will be taken back to the form list. Once you are ready, you can click the Review button again.
  5. Indicate your decision by clicking the appropriate boxes, located under the course information
  6. You can include a note to the student, if desired, in the box provided.
  7. Click submit. You will be taken back to the workflow and the finalized request will be gone. You can then take action on any additional requests that might be in your workflow – or close out of the window if you are done.
    1. If you approved the request, the registrar’s office will be notified and will code the appropriate overrides as soon as possible, typically within one business day.
      1. Once the registrar’s office has coded the specified overrides, the student will receive confirmation that they are eligible to register for the course online. The student will not be officially registered until they go online and add themselves to the course. 
    2. If you deny, the student will receive an email with the decision and be told to contact you with any questions. (If you subsequently decide to allow the student to register, they will have to submit a new request.)
  8. Contact the Registrar’s Office with any questions: registrar@colgate.edu or 315-228-7408

Registrar's Office Staff

If you have a question for the registrar's office but are not sure who to contact, please see our Contact Information page for responsibility details for each staff member.