Information and updates from the Office of the Registrar in response to the circumstances and impact of COVID-19 on campus.
The registrar’s office staff is working remotely and has established practices so all office staff have access to the main office phone line (315-228-7408) and the main office email (firstname.lastname@example.org). All registration communications should be directed to one of these.
Dates changed to June 1-3
Fall 2020 registration for returning students will be held June 1-3.
To better accommodate students in other time zones, registration groups will begin at 7:00 p.m. each night, with subsequent groups beginning every half hour. Students located in time zones incompatible with the registration schedule should email email@example.com as soon as possible for registration options.
As usual, Registration PINs will be required and only available from your academic adviser. Advisers will have access to PINs once registration information is posted. You should reach out to your adviser well in advance of registration week to set up an advising session.
Waitlists managed by the registrar’s office:
The registrar’s office will be working with waitlists every day through June 12. This includes Saturday, June 6 and Sunday, June 7. You will be notified by email and will have 24 hours to change your status from waitlisted to registered on the portal. If you do not take action by the deadline you will be removed from the waitlist and the seat will be offered to the next person. Because of the condensed registration period there is no flexibility in this 24 hour deadline. You are encouraged to check your Colgate email daily.
Waitlists being managed by an instructor:
Instructors maintaining their own waitlists will email you if/when a seats becomes available. If you receive an emailed permission, please forward it to firstname.lastname@example.org no later than June 12 (please include your ID#) and one of our staff members will assist you in registering. Instructor permissions must go through the registrar’s office, you will not be able to make the change online. You shouldn’t remove yourself from a waitlist unless you no longer are interested in the course.
All registration changes must made by June 12, this includes instructor permissions. Be sure to forward any permissions to the registrar’s office as soon as possible, but no later than June 12. You’ll be able to make additional schedule changes during drop/add at the start of the term. If you have any questions, please contact email@example.com.
In an effort to de-densify the daily schedule, AAB has approved a revised day/time schedule for fall 2020. Five new blocks have been added:
- MW 6:20-7:10 p.m. and F 2:20-3:10 p.m. (MWF-A)
- MW 7:20-8:10 p.m. and F 3:20-4:10 p.m. (MWF-B)
- TR 5:55-7:10 p.m.
- TR 7:20-8:35 p.m.
- F 1:20-3:50
In response to the extraordinary circumstances impacting the spring 2020 semester related to the global COVID-19 pandemic, a special grading policy will be in effect for all courses for this semester only.
Faculty members will submit a conventional letter grade to the Office of the Registrar for all students enrolled in their courses. This letter grade will automatically be converted to a grade of “P” (Pass) or “X” (Fail) for the spring 2020 term. A “P” earns credit toward graduation, while an “X” does not earn credit. Neither “P” nor “X” will impact a student’s term or overall GPA.
Students who prefer to retain a conventional letter grade will have the opportunity to elect the submitted letter grade. Grades will be made available online prior to the deadline to choose between P/X and a conventional letter grade so that students can make an informed decision. Details for making a change from P/X to graded will be posted to this page as soon as possible.
Conversion of Grades to P/X
|Letter grade of “D-” (D minus) or better||Recorded as “P”|
|Letter grade of F||Recorded as “X”|
A course with a grade of “P”:
- counts towards the total credits required for graduation
- counts towards graduation requirements that typically require a letter grade, including:
- Common Core
- Areas of Inquiry
- Foreign Language
- Major or Minor
- requirements that would ordinarily only be satisfied by earning a grade above a minimum grade requirement, including those established by Departments and Programs
- counts towards any future prerequisite requirements this course satisfies, including those with a minimum grade requirement
- will not factor into your term or cumulative GPA
- will replace the grade for any course being repeated in Spring 2020, and the previous grade will be removed from the previous term GPA and cumulative GPA
A course with a grade of “X”:
- will not earn a course credit toward graduation
- will not satisfy any relevant graduation requirements
- will not satisfy any future prerequisite requirements
- will not factor into your term or cumulative GPA
- will not replace a previous grade for courses being repeated in Spring 2020
Student Choice of Grade Mode
All courses for the Spring 2020 semester will be converted to the “P/X” grade mode, including students on Approved Programs and Colgate Study Groups.
Students may elect to have a course recorded on their transcript with a conventional letter grade, on a per-course basis. In doing so, normal University policies regarding credit, requirements, and GPAs will apply.
Considerations for P/X Grade Mode
Students should consider the following when deciding which grade mode they prefer:
- Students should consider whether or not a conventional letter grade will be an important factor in opportunities beyond Colgate (e.g., employment or advanced study)
- Courses and their graded add-on components (e.g. labs) must have the same grade mode. If you opt to take the lecture of a course for a conventional letter grade then any graded add-on components must also use the conventional letter grade mode
- Students are encouraged to consult their academic adviser before making a decision.
Seniors have until 8:00 p.m. EDT on May 13 to make changes to their grade mode choices.
All other students have until 8:00 p.m. EDT on May 26 to make changes to their grade mode choices.
Approved Program and Study Group students will be emailed after the registrar’s office has received the grades. If we receive conventional letter grades, you will have one week to choose to have the conventional letter grade recorded on your Colgate transcript.
Grades will be made available online no fewer than 24 hours prior to the deadline so you can make an informed decision.
After the established deadline, all changes to grade mode are final. If you have concerns about which grade mode is right for you, please contact your faculty adviser.
- Log into the Colgate Portal
- On the Registrar tab, click the link “Change Spring 2020 Grade Mode”
- Select the term (Spring 2020) and click Submit
- If a grade has been submitted, it will appear in the Grade column for the corresponding course (just before the Grade Mode column). If the grade column is blank, your instructor has not yet entered your grade. You can change the grade mode through the established deadline, whether or not your grade has been entered.
- Scroll to the bottom of the page and click the link to “Change Class Options”
- Identify the course you want to change, click the corresponding Grade Mode box, and choose “Graded”
- Repeat with other courses, if desired
- Click “Submit Changes” at the bottom to execute the change(s)
To confirm the change:
- After you click Submit Changes, click the link at the bottom of the page: “Student Detail Schedule”
- Note the grade mode in the Grade Mode column
More forms will be posted as they become available.