ITS has staff and resources available to assist with technical needs of most on-campus events.
Available Services
Description: Not sure what you need for an event? Request a consultation. We provided 1-1 and group consultations regarding the use and selection of appropriate AV equipment. Prior to reserving a space, we are happy to provide a consultation to determine what capabilities you need.
Availability: Faculty and Staff
Prerequisites: Requests should be placed as soon as details are fully understood. We require 14 business days for most requests and 30 days or more for large events, live streams and seminal campus events.
Requesting this Service: Please contact the ITS Service Desk with sufficient time to best assist with your consultation needs.
Description: ITS Staff can assist with the AV components of gallery installations in select locations.
Availability: Faculty and Staff
Prerequisites: Advance notice of at least 14 business days is required. More time may be required for complex installations.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Description: ITS provides technical support for film screenings hosted in Little 105, Golden Auditorium. These are film projection request for 35mm or 16mm film.
Availability: Faculty
Prerequisites: Advance notice of at least 14 business days is required. If you are screening 35mm more advance notice is required for testing and inspecting the film.
Requesting this Service: Please contact the ITS Service Desk to request support for your film screening.
Description: Hosting a large event on campus with complex tech needs? ITS Provides coordination and technical support for large events across locations on the Colgate campus.
Availability: Faculty and Staff
Prerequisites: Advance notice of at least 30 business days is required.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Description: IT staff are available to stream high-profile events at the University. Significant coordination is required for these events.
Availability: Faculty and Staff
Prerequisites: Advance notice of at least 14 business days is required.
Requesting this Service: When requesting live streaming of an event, please also notify the Office of University Communications about the event as well. Speakers and presenters must agree to the conditions of the Colgate University Copyright Release for Speakers and Presenters and complete the form in advance of recording.
Description: ITS Staff can assist with presentation materials in learning and event spaces across campus.
Availability: Faculty and Staff
Prerequisites: Advance notice of at least 14 business days is required.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Description: ITS can assist with live sound support for special events that mix multiple microphones and sources, including the setup and removal of equipment. Note that some locations on campus already provide significant sound mixing capabilities. Significant coordination is required for these events, so please submit requests with as much notice as possible.
Availability: Faculty and Staff
Prerequisites: 14 days advance notice is required to request this service. A work order with the Facilities Department may be required for the movement of equipment (including podiums) and for installations. The cost of such work orders is the responsibility of the requestor. Learn more about submitting facilities work orders.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Description: IT professional or student staff are available to capture a video/audio recording of most University events.
Availability: Faculty
Prerequisites: Advance notice of at least 14 days is required. Guests will be required to sign a waiver providing the University with permission to record and retain the recording indefinitely. Speakers and presenters must agree to the conditions of the Colgate University Copyright Release for Speakers and Presenters and complete the form in advance of recording.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Description: ITS can assist with the setup of web-based conferencing for small groups, including audio/video communication and screen-sharing functionality. The ITS Service Desk will provide:
- A Zoom link to share with conference participants.
- Assistance with the setup of a webcam and USB microphone in a classroom or event space, if needed.
Availability: Faculty and Staff
Prerequisites: Advance notice of at least 14 days is required.
Requesting this Service: Please contact the ITS Service Desk for more information about this service.
Related Services & Resources
Looking for information on a specific event? Be sure to check the Colgate Events Calendar
Looking for a site to host your own camp or conference? Contact Conferences and Summer Programs
Ask for Help
If you are unable to find the information you need in the documentation available online, the ITS Service Desk is available to assist.