Policy Type


Last Revised

August 2022

Review Date

August 2022


Chief Information Security Officer

Contact Name

Blake Penn

Contact Title

Chief Information Security Officer

Contact Email


Reason for Policy

It is important that Colgate University properly manage its data. Proper management of this data includes determining how long data are retained as well as when data are disposed of. 

Policy Statement

All University data should be retained for as long as it is needed for the proper operation of the University. Data custodians shall make this determination for the data under their custodianship and create and document data disposal guidelines for such data. University data should not be retained and should be securely disposed of after it is no longer needed for the proper operation of the University or when prescribed by law, regulation, or contractual obligation. 


This document governs all Colgate University data in all locations, forms, and formats in the custodianship of all faculty, staff, and students. 

Related Documents

Colgate University Data Categorization Policy

Colgate University Data Inventory Policy 

Colgate University Data Privacy Policy 

Colgate University Data Protection Policy 

Colgate University Document Retention & Destruction Policy