Scope
This document governs all Colgate University data in all locations, forms, and formats in the custodianship of all faculty, staff, and students.
Reason for Policy
It is important that Colgate University properly manage its data. Proper management of this data includes determining how long data are retained as well as when data are disposed of.
Policy Statement
All University data should be retained for as long as it is needed for the proper operation of the University. Data custodians shall make this determination for the data under their custodianship and create and document data disposal guidelines for such data. University data should not be retained and should be securely disposed of after it is no longer needed for the proper operation of the University or when prescribed by law, regulation, or contractual obligation.
Last Updated October 2026