Colgate Arts Council Guidelines and Request for Proposals

The Colgate Arts Council (CAC) supports the arts at Colgate University, including music, theater and dance, creative writing, visual art, and film and media. The CAC seeks to raise the profile of the arts on campus and in the surrounding region, and welcomes proposals from faculty in all divisions initiating art events taking place during the academic year. 


Fall 2021 Grants

This fall, in order to encourage and support a diverse array of arts opportunity on campus, we invite new proposals for grants of up to $3000 for events that either:

(1) connect to a specific course and/or department/program curriculum and can be made accessible to the larger Colgate community, or 

(2) facilitate campus engagement with local or regional artists or arts organizations in ways that support Colgate’s liberal arts curriculum, or 

(3) embrace innovations, creative approaches, and new possibilities sparked by our current pandemic realities. 

Projects that advance more than one of these goals are, of course, welcome. 

We especially welcome proposals that take up the Department of Theater’s 2nd Annual Colgate Festival Gallery theme: New/Normal. Borrowing from the Festival Gallery’s provocation, “New. Normal. What do these words connote separately? Or in adjacency: new normal? What comes into view when the two words are cleaved: new/normal? Considered capaciously, what does New/Normal excite in your imaginative, expressive, creative work?”
We welcome proposals for events with budgets significantly less than the $3000 cap, and encourage you to be in touch with us if you have an event with a budget above $3000 that you are interested in pursuing in the fall.

Please note that in Spring 2022, we anticipate returning to offering $10,000 major grants in support of larger and more ambitious projects, as well as these smaller discretionary grants.

Proposals may be submitted by full-time tenure-stream faculty, Category I faculty, visiting faculty, senior lecturers, postdoctoral fellows, and museum curators.

The CAC encourages broad and creative thinking about possible events. We envision that many of these events may take place in person, though we are open to and supportive of virtual events and events with virtual components. Please consider any forthcoming guidelines from the EOC or other groups regarding fall events and meetings.

Application & Deadline

Please submit grant proposals by Tuesday, August 10 for consideration. 

Grant awardees will be notified by Monday, August 16 in order to facilitate conversation about events at this year’s White Eagle retreat and to encourage the inclusion of CAC-funded events on syllabi. 

CAC Fall 2021 Grant Proposal Application

The online grant application will ask you to upload a .pdf of your grant proposal. The grant proposal should contain:

  • A project description of the project
  • A brief discussion of how the project addresses one or more of the criteria mentioned above
  • A brief discussion of the project’s intended impact on the arts at Colgate, including specific connections to the curriculum, faculty and/or student organizations
  • A brief discussion of how the project will be made available to the Colgate community


You will be asked to upload a detailed budget including honoraria, artist fees, minor equipment and supplies, per diems, etc. You will also have the option to upload any additional supplemental material (artist bios, work samples, or other supporting documents). 


Proposals may be submitted by full-time tenure-stream faculty, Category I faculty, visiting faculty, senior lecturers, visiting faculty, and museum curators. Those receiving grants in the fall are welcome to submit proposals for spring grants, though applicants who have not yet received grants may be prioritized.


Additional Information for Grant Recipients

  1. Grant recipients are encouraged to request administrative support from their departmental or program assistants for such tasks as gathering information for the proposal and organizing artist travel and accommodations, receptions, publicity, etc.
  2. Grant recipients should refer to the Colgate Arts Council event checklist, which includes helpful information and an event checklist template.
  3. Grant recipients must include public acknowledgement of Colgate Arts Council sponsorship or co-sponsorship on all printed and electronic publicity and other materials as well as in announcements and introductions to the event.
  4. Grant recipients are encouraged to document their event with photographic images, video or sound recordings, if appropriate. The CAC may, at its discretion, include such documentation in promotional materials and annual reports.
  5. Grant recipients must provide a final budget report, a brief summary of the funded event, and a candid appraisal of its success within 30 days of the event. This final report includes a summary of the impact of the event (classes in attendance, general audience numbers, and value to departments and programs). This brief self-evaluation will be used in the CAC’s annual report and website archives.


For further information please contact any member of the Colgate Arts Council: