Colgate Arts Council Guidelines and Request for Proposals

Fall 2020

The Colgate Arts Council (CAC) supports the arts at Colgate University, including music, theater and dance, creative writing, visual art and film. The CAC welcomes proposals from faculty in all divisions initiating public art events taking place during the academic year.

The CAC seeks to raise the profile of the arts on campus and in the surrounding region and therefore supports consequential projects requiring funding beyond the normal budgets of departments and programs. Proposed events may include exhibitions, concerts, plays, film screenings, lectures, workshops, or readings. Student involvement, collaborative and multidisciplinary approaches and specific curricular connections are strongly encouraged. Available funds are limited, requiring the CAC to consider proposals selectively. The CAC also strives to provide balanced funding for all of the arts at Colgate.


The Colgate Arts Council welcomes proposals from full-time tenure-stream faculty, Category I faculty, visiting faculty, or museum curators.

Discretionary Grants

This fall, in order to encourage and support a diverse array of arts opportunity on campus, we invite new proposals for discretionary grants of up to $3000 for events that either

  • connect to a specific course and/or department/program curriculum and can be made accessible to the larger Colgate community, or;
  • facilitate campus engagement with local or regional artists or arts organizations in ways that support Colgate’s liberal arts curriculum.

Projects that advance both of these goals are, of course, welcome.

The CAC encourages broad and creative thinking about possible events. We envision and strongly support many of these events taking place virtually, though we are open to in-person events that adhere to Colgate’s Event and Meeting Guidelines During COVID-19. We welcome proposals for events with budgets significantly less than the $3000 cap, and encourage you to be in touch with us if you have an event with a budget above $3000 that you are interested in pursuing in the fall. Please see the revised guidelines for proposal format below.

Please submit discretionary grant proposals by Monday, August 17th for consideration.

Discretionary Grant Proposal Checklist

1. Project description

A few paragraphs which makes clear how the project addresses one or both of the criteria mentioned above and briefly describes its intended impact on the arts at Colgate, including specific connections to the curriculum, faculty and/or student organizations. Please clearly note in your description if the project is virtual or in-person, and how you plan to make it accessible to the Colgate community.

2. Detailed budget

Include honoraria or artist fees, publicity, minor equipment and supplies, per diems, etc. Please use the CAC Budget Form if possible, bearing in mind our current Event and Meeting Guidelines.

3. Any relevant attachments

Such as artist bios or other documents.

Submit your proposal via email to CAC Chair Mary Simonson (

Additional Information for Major and Discretionary Grant Recipients

  1. Grant recipients are encouraged to request administrative support from their departmental or program assistants for such tasks as gathering information for the proposal and organizing artist travel and accommodations, receptions, publicity, etc.
  2. Grant recipients may request a copy of the Colgate Arts Council Support document from Angela Kowalski. This document includes helpful information and an event checklist template.
  3. Grant recipients must include public acknowledgement of Colgate Arts Council sponsorship or co-sponsorship on all printed and electronic publicity and other materials as well as in announcements and introductions to the event.
  4. Grant recipients are encouraged to document their event with photographic images, video or sound recordings, if appropriate. The CAC may, at its discretion, include such documentation in promotional materials and annual reports.
  5. Grant recipients will provide a final budget report, a brief summary of the funded event, and a candid appraisal of its success within 30 days of the event. Please state the impact of the event (classes in attendance, general audience numbers, and value to departments and programs). This brief self-evaluation will be used in the CAC’s annual report and website archives.


For further information please contact any member of the Colgate Arts Council: