Frequently Asked Questions

Spring 2022

Please contact off-campusstudy@colgate.edu if you have questions that are not addressed here.

Colgate University’s Office of Off-Campus Study is planning to operate the programs we have arranged for Spring 2022. Study group pre-departure meetings and pre-departure courses are in progress. Study Group cancellation is unlikely and would occur only if external challenges such as border closures or the shutdown of partner institutions occurs.

 

Colgate University has no plans to cancel participation in external, approved programs. We will rely on the approved programs to inform us of their operational decisions for programs this spring. If approved programs alter their schedules, reduce the length of time abroad, or the method of instruction, this could alter permission for academic transfer credit. Please consult the Off-Campus Study office about any change to academic programming on your programs.

If you are considering withdrawing from your spring program, please make your decision to participate according to Colgate’s policies for registering for classes and/or housing. Note that housing options will be limited on campus.

On November 22, 2021, Colgate University sent all off-campus study students a copy of the COVID-19 agreement addendum - either for a study group or for an approved program. The documents can be found here.

The content of this document outlines the responsibilities of both Colgate and you with your off-campus study program, and is a special document to supplement the Off-Campus Study Acknowledgement of Risk and Responsibility that all students sign when they attend a program. We ask you to sign the document, available in the post-commitment section of the portal: https://offcampusstudy.colgate.edu.

The main points are:

  1. An overview of the potential risks of COVID-19
  2. That exposure to this virus can vary depending on where you are and what conditions/risks of exposure exist there.
  3. That you should create a healthcare plan using the Colgate Self-Guided Healthcare Action Plan that includes COVID-19 when obtaining a physical or mental healthcare appointment before you depart for your international or domestic semester program.
  4. You agree to comply with all measures to prevent and mitigate COVID-19 and have read the section about consequences for failure to abide by those measures.
  5. You understand that there will continue to be testing and/or proof of vaccination requirements by both the host country or location government as well as departing an international location to return to the US.
  6. Personal, leisure travel outside the host country will be prohibited for study group participants at the present time, but this policy will be reviewed periodically based on the conditions on the ground. Such travel for approved program students will be based on rules defined by the individual program organization.
  7. Acknowledge that Colgate or my approved program (either operated by Colgate or not) may decide to suspend the off-campus study program and that I must comply with this including by returning to my home.

    This summary is not complete and is provided for convenience only. Please carefully read and sign the full document on the OCS student portal in order to participate in your program. Please reach out to the Office of Off-Campus Study (off-campusstudy@colgate.edu) should you have any questions about this agreement.

To withdraw from a study group, please email off-campusstudy@colgate.edu or log on to the off-campus study application portal, locate your application status under ‘My Applications,’ and click ‘withdraw.’ In order to access on-campus services for the semester you no longer plan to study off-campus in, you must change your status in the off-campus study portal.

Following your withdrawal above, we ask that you notify your Off-Campus Study program manager (Cas Sowa or Wendy Nugent) in writing to let us know that you have decided to withdraw. Off-Campus Study will change your status with Colgate, freeing you to register for classes and to make housing arrangements. In addition, please notify your faculty director of your intent to withdraw from a Colgate study group.

No, unless Colgate University or your approved program cancels the program in which you are enrolled, you will be responsible for the $450 should you voluntarily withdraw from a program that is operating. Students whose deposits were waived will not be eligible for a refund.

If you have decided to withdraw from a study group, please locate your application status under My Applications, and click “withdraw,” or contact Off-Campus Study directly (off-campusstudy@colgate.edu) in order to have your Colgate information updated accurately.

We will continue to monitor the status of consular services (visa processing), international airline routes, mask mandates, quarantine and testing protocols along with border access. In addition, we are reviewing case numbers globally along with new variants. Student groups will be notified in writing of any developments that impact certain locations of Colgate-sponsored groups.

Colgate routinely consults with International SOS, the US Department of State and the Centers for Disease Control for objective information about risk. In addition, we routinely work with our overseas or domestic partners to ascertain on-site policies on remote versus in-person teaching and any procedures likely to impact Colgate study groups.

The Colgate University vaccination requirement (with approved medical or religious exemptions) applies to all students enrolled in Colgate study groups. For students participating in approved programs operated by third-party providers, you only need to follow the vaccination requirements of your program, although Colgate strongly recommends that you be fully vaccinated prior to your spring program start date. Additional details about Colgate’s vaccination requirement can be found here.

According to the CDC, you are not considered fully vaccinated until it has been at least two weeks since your second dose of a two-dose series like the Pfizer-BioNTech or Moderna vaccine, or two weeks after receiving a single-dose vaccine like the Janssen (Johnson & Johnson) vaccine.

The Office of Off-Campus Study strongly encourages you to receive a booster vaccination in the United States prior to departure for any program - study group or approved programs. The U.S. Centers for Disease Control and Prevention (CDC) has recently strengthened their guidance on vaccine boosters to indicate that everyone 18 and older should receive a booster of their COVID-19 vaccine. You can find the CDC’s vaccine booster guidance here. Many countries in Europe are also strengthening vaccination requirements as well as moving towards mandating booster vaccinations as cornerstones of their COVID-19 strategies. France and Italy are requiring booster vaccinations for their national health passes, which are needed for entry into many public venues such as restaurants, sporting events and museums. The European Union is currently considering whether to have all vaccine certificates expire after ~9 months following the date of the last shot. This means that a U.S. student who was vaccinated more than 9 months ago would no longer be considered fully vaccinated and would be subject to the same restrictions as an unvaccinated individual. In many cases, these restrictions on access to hospitality, leisure, culture, sports, and other venues, would severely limit your participation in your program.

Note that some program providers may require booster shots to participate in their programs. Please contact your approved program provider directly to verify booster shot instructions.

Students should bring the original copy of their CDC-issued vaccination card while traveling as proof of vaccination as well as several photocopies. We recommend that you maintain digital copies of the CDC card on a cell phone and laptop for a backup.

Treat your CDC-issued vaccination card as your passport or other secure information-- it is difficult to replace and often an essential requirement for entry into restaurants, museums, hotels etc.

While Colgate currently accepts medical or religious exemptions for the COVID-19 vaccination requirement, individual countries, host institutions or other entities may mandate vaccination and are under no obligation to accept Colgate’s exemption policy. In such an event, you will be fully responsible for any consequences that may result from an exemption to Colgate’s vaccination requirement. Proof of vaccination is increasingly required for entry into many countries, and public spaces including restaurants, hotels, museums, and sporting venues. Being unvaccinated while abroad will likely severely limit your ability to fully participate in your program.

To participate in a Colgate University sponsored off-campus study program (study group, extended study, etc), you will be required to demonstrate proof of COVID-19 vaccination and booster shots or documentation of a medical or religious exemption, before December 16, 2021. If you cannot make this deadline, please contact the office of off-campus study (off-campusstudy@colgate.edu). As a reminder, should you receive a vaccination/booster exemption from Colgate, your host country, host institution or other entities may nevertheless mandate proof of COVID-19 vaccination/booster and are under no obligation to accept Colgate’s exemption policy. In such an event, Colgate may be unable to assist you and you will be fully responsible for any consequences that may result from an exemption to Colgate’s vaccination requirement.

Proof of vaccination or exemption documents should be submitted via the myColgateHealth Patient Portal or as detailed on the Student Health Services website. As always, please don’t hesitate to reach out to the off-campus study office (off-campusstudy@colgate.edu) should you have any questions. Note that when you provide copies of your vaccine cards the health center is able to scan those into their records and can send you a copy in the event of loss or theft of the card.

Please follow the advice of individual study groups. We suggest that you consider carefully whether to purchase your ticket early and that you can make changes without change fees versus waiting for a time when you can be more certain of your plans. Remember that COVID-19 continues to influence all decisions and that buying a ticket that allows for a flexible return is essential. These tickets may cost more, but provide peace of mind in a time of uncertainty that your airline will provide you with the flexibility you may need.

Previous Updates

1.  When will Colgate make decisions about off-campus fall Study Groups?

Colgate University’s Office of Off-Campus Study is planning to operate the programs we have arranged for fall 2021. Study group pre-departure meetings and pre-departure courses are in progress. Study Group cancellation is unlikely and would occur only if external challenges like border closures or the host country deciding to refuse international students from studying in that country.

2. Is Colgate offering help to students studying abroad this fall?

The Office of Off-Campus Study is pleased to announce that we will provide a $1,000 grant to every student participating in an Off-Campus Study (OCS) program for the fall 2021 semester. We recognize that many aspects of travel planning are complex at this time and hope that this grant will help to reduce challenges surrounding financial considerations, even as OCS staff continues to assist in whatever way we can with logistical support. Colgate is offering this grant in order to help facilitate students’ participation in OCS semester programs for fall. A few details about this program:

  • The grant will be disbursed as a credit on your student account, applying toward your fall 2021 program charges.
  • Students already receiving institutional financial aid are eligible for this additional $1000 grant, which will offset the $1500 loan that is typically part of the financial aid offered.
  • Students on any semester-long OCS program in fall 2021 will receive this grant (both Colgate study groups and Approved Programs).
  • Students must remain enrolled in a fall semester OCS program in order to be eligible. This grant is not transferable to a spring 2022 semester program, nor to a program in any future semester.

    We hope that this grant program provides additional assistance to help students participate in OCS programs this coming fall semester. Please don’t hesitate to contact the Office of Off-Campus Study (off-campusstudy@colgate.edu) should you have any questions about this program. Should you have questions about implications for financial aid, please contact the Office of Financial Aid (finaid@colgate.edu).

3. When will Colgate make decisions about fall off-campus study Approved Programs?

Colgate University will not cancel participation in external, approved programs. We will rely on the approved programs to inform us of their decisions to operate or not operate programs this fall. If approved programs alter their schedules, reduce the length of time abroad, or the method of instruction, this could alter permission for academic transfer credit. Please consult the Off-Campus Study office about any change to academic programming on your programs.

These plans may or may not be decided prior to the Colgate campus class registration and housing deadlines. If you are considering withdrawing from your fall program, please make your decision to participate according to Colgate’s deadlines in order to register for classes and housing.

4. What are the main points of the COVID-19 Agreement Addendum for students?

On June 22, 2021, Colgate University sent all off-campus study students a copy of one of the COVID-19 agreement addenda to sign - either for a study group or for an approved program. The documents can be found here.

The content of this document outlines the responsibilities of both Colgate and you with your off-campus study program, and is a special document to supplement the Off-Campus Study Acknowledgement of Risk and Responsibility that all students sign when they attend a program.  We ask you to sign the document, available in the post-commitment section of the portal: offcampusstudy.colgate.edu

The main points are:

  1. An overview of the potential risks of COVID-19.
  2. That exposure to this virus can vary depending on where you are and what conditions/risks of exposure exist there.
  3. That you should create a healthcare plan using the Colgate Self-Guided Healthcare Action Plan that includes COVID-19 when obtaining a physical or mental healthcare appointment before you depart for your international or domestic semester program.
  4. You agree to comply with all measures to prevent and mitigate COVID-19 and have read the section about consequences for failure to abide by those measures.
  5. You understand that there will continue to be testing and/or proof of vaccination requirements by both the host country or location government as well as departing an international location to return to the US.
  6. Personal, leisure travel outside the host country will be prohibited for study group participants at the present time, but this policy will be reviewed periodically based on the conditions on the ground. Such travel for approved program students will be based on rules defined by the individual program.
  7. Acknowledge that Colgate or my approved program (either operated by Colgate or not) may decide to suspend the off-campus study program and that I must comply with this including by returning to my home. This summary is not complete and is provided for convenience only. Please carefully read and sign the full document on the OCS student portal in order to participate in your program. Please reach out to the Office of Off-Campus Study (off-campusstudy@colgate.edu) should you have any questions about this agreement.

5. If I no longer plan to study abroad on a Colgate Study Group or an Approved Program, how do I formally withdraw from the program?

To withdraw from a fall 2021 study group, please email (off-campusstudy@colgate.edu) or log on to the off-campus study application portal, locate your application status under My Applications, and click "withdraw". We ask that you notify your Off-Campus Study program manager (Susan LightWendy Nugent, or Cas Sowa) in writing to let us know that you have decided to withdraw so that we can change your status with Colgate, freeing you to register for fall classes and to make housing arrangements. In addition, if you are enrolled in a study group, please notify your faculty director of your intent to withdraw.

6. If I decide not to study off-campus this fall after paying $450 deposit, will Colgate refund my deposit?

No, unless Colgate University or your approved program cancels the fall 2021 program in which you are enrolled, you will be responsible for the $450 should you voluntarily withdraw from a program that is operating. Students whose deposits were waived will not be eligible for a refund. If you have decided to withdraw from a fall 2021 study group, please locate your application status under My Applications, and click “withdraw,” or contact Off-Campus Study directly (off-campusstudy@colgate.edu) in order to have your Colgate information updated accurately.

7. If my fall study group or approved program is cancelled, can I apply to participate in the spring instead?

Students approved to study in the fall are not automatically approved to study in the spring semester. Due to the semester balancing policy, described under off-campus study admissions in the University catalog, the spots for Spring programs are already filled. If your fall 2021 program has been canceled and there is not an academically suitable replacement program for fall 2021, you may request to be placed on a waitlist for the spring 2022 semester.  Please email off-campus study  off-campusstudy@colgate.edu and Cas Sowa csowa@colgate.edu to discuss this option.

8. What external factors affect the status of international programs?

Colgate study groups and approved programs have been impacted by the COVID-19 pandemic, as well as by local and international government regulations to preserve public health. We will continue to monitor the status of consular services (visa processing), international airline routes, and border access.

Colgate routinely consults with International SOS, the US Department of State and the Centers for Disease Control for objective information about risk. In addition, we routinely work with our overseas or domestic partners to ascertain on-site policies and procedures.

9. Am I required to be vaccinated to participate in a Fall 2021 Off-Campus Study Program

The Colgate University vaccination requirement also applies to all students enrolled in Colgate study groups. For students participating in approved programs operated by third-party providers, you only need to follow the vaccination requirements of your program, although Colgate strongly recommends that you be fully vaccinated prior to your fall  program start date and you will need to be fully vaccinated in order to return to Colgate for the spring 2022 semester. Additional details about Colgate’s vaccination requirement can be found here.

According to the CDC, you are not considered fully vaccinated until it has been at least two weeks since your second dose of a two-dose series like the Pfizer-BioNTech or Moderna vaccine, or two weeks after receiving a single-dose vaccine like the Janssen (Johnson & Johnson) vaccine.

10. How do I notify Colgate of my vaccination status?

Submission of proof of COVID-19 vaccination or documentation of a medical or religious exemption must be submitted on or before July 6, 2021. If you cannot make this deadline, please contact us. As a reminder, should you receive a vaccination exemption from Colgate, your host country, host institution or other entities may nevertheless mandate proof of vaccination and are under no obligation to accept Colgate’s exemption policy. In such an event, Colgate may be unable to assist you and you will be fully responsible for any consequences that may result from an exemption to Colgate’s vaccination requirement.

Proof of vaccination or exemption documents can be submitted via the myColgateHealth Patient Portal or as detailed on the >Student Health Services website. As always, please don’t hesitate to reach out to the off-campus study office (off-campusstudy@colgate.edu) should you have any questions.

10. When should I book and purchase air travel for my study group?

Please follow the advice of individual study groups. We suggest that you consider carefully whether to purchase your ticket early (May or June) and that you can make changes without change fees versus waiting when you can be more certain. Remember that COVID-19 continues to influence all decisions and that buying a ticket that allows for a flexible return is essential.  These tickets may cost more, but provide peace of mind in a time of uncertainty that your airline will provide you with the flexibility you may need.

Proof of vaccination or exemption documents can be submitted via the myColgateHealth Patient Portal or as detailed on the >Student Health Services website. As always, please don’t hesitate to reach out to the off-campus study office (off-campusstudy@colgate.edu) should you have any questions.