Students may add a preferred first name to their academic record to appear on their academic file alongside their full, legal name. A preferred first name will appear on course rosters, dean’s, advisor’s, and coach’s dashboards and in the online Campus Directory.
You can expect preferred names to be honored on the Colgate campus with other students, faculty, and staff. Some academic records (transcripts, diplomas, VISA forms, etc.) and university payroll and financial aid cannot accommodate preferred names and will use full, legal names only. Preferred names have no legal bearing. In the event that a student legally changes their name, the student must submit court documentation to the Office of the Registrar.
Personal Gender Pronouns (PGP)
PGPs provide one way for an individual to identify themselves and their gender identity/expression. Pronouns can be added to a student’s record so they appear on course rosters, dean’s, advisor’s, and coach’s dashboards. Pronouns do not appear in the Campus Directory. You can expect PGPs to be honored on the Colgate campus with other students, faculty and staff.
To Make a Change
Preferred first names and PGPs can both be changed by logging into your Colgate portal account. Under “My Contact Information” on the “My Information” tab, edit your information accordingly. Preferred names can be typed into the "Preferred First Name" field. A drop down menu features the PGP options available to you. Once you've made your changes, click "Submit Changes" at the bottom. This will send an email to the registrar's office and a staff member will adjust your record as soon as possible.
- Academic Records: Registrar's Office email@example.com
- SEVIS and immigration forms: Office of International Student Services firstname.lastname@example.org
- Tuition and billing: Student Accounts email@example.com
- Preferred Names and Gender Pronouns: Office of LGBTQ Initiatives firstname.lastname@example.org
For more information see the LGBTQ Initiatives web page