Hosting Events with Alcohol FAQs

See below for a list of frequently asked questions and their answers. If you still have any questions, contact information is available at the bottom of the page.

Frequently Asked Questions

One must register an event that has one or more of the following criteria:

  • an anticipated total attendance of 25 individuals or more,
  • an event where alcohol will be served to of-age attendees.
  • an event hosted by a student organization 
  • 3 business days in advance for private events (25–65)
  • 3 business days in advance for large invitation events (65+)
  • 3 weeks in advance for catered events
  • Private events are those with an expected attendance more than 25 but less than 65.
  • Large invitation events are those with an expected attendance of more than 65.
  • Catered events are those in which an outside caterer will be the distributer of alcohol for an event.

 

Events with alcohol, commonly referred to as Social Hosting, are under the Large Invitation Events policies

Yes. In order to host an event in a campus residence, you must be a resident of that location.

Yes. At each hosted event, a university official may check in at the beginning of and/or during each large invitation event to meet with the social host(s) and to see if the event is set up and/or being conducted properly (e.g., ID checking process is identified, non-alcoholic beverages and food are available). The social host must be present for the check-in as well as the duration of the party. The university official will check in during the event (e.g. in the event of a noise complaint or a safety concern) and will make every effort to contact the host(s) to ensure the concern/issue is resolved.

You may advertise social and catered events, but private events cannot be advertised. In addition, alcohol cannot be the primary focus of an advertising e-mail, poster, or electronic advertisement.

Any time you or your organization hosts an event, you are responsible for following appropriate internal management procedures to secure any other alcohol on the premise. Hard alcohol/ liquor is not permitted at events. 

You can always call Campus Safety to help you escort people from the location. However, it is up to you or your organization to prepare for unexpected events to occur, and have appropriate risk and event management procedures in place. You should also follow up with your advisor to talk through the situation and come up with a response for any future situations. 

Contact Information

Director of Fraternity and Sorority Advising
Director, Shaw Wellness Institute
113 Broad Street