Prior to the event

Submit materials in 3-5 business days in advance so they can be forwarded digitally to individuals who may not be able to view screens or other visual presentation materials. Original file formats (Powerpoint, Word rather than PDF) are encouraged.

Ensure that all videos are captioned

If providing printed materials, include some copies with large print (18pt or larger font)

Make presentation slides easily readable:
●    Use large fonts (22 pt or larger)
●    Use high contrast colors (text vs background). See Color Contrast recommendations & Accessible Color Palette Matrix.
●    Avoid using color alone to convey meaning (especially in charts & graphs). Adding a pattern to a color to denote meaning is an easy way to make it more accessible.
●    Avoid busy backgrounds or themes
●    Leave space for the camera view and/or captions at the bottom of the slide, so important information remains visible.
●    Limit the amount of text you use on a slide

Things to keep in mind during your presentation

Verbally describe visual materials (slides, charts, etc.) and read aloud any text content that is substantive to the presentation

Explain acronyms and jargon

Face participants when speaking to assist those who rely on lip reading

Activate captions on videos

Build in hourly breaks

Organize breakout group activities to maximize distance between groups to reduce noise distractions

Repeat questions posted by audience before responding

Always use a microphone and ask all participants to use the microphone when asking questions