Prior to the event
Submit materials in 3-5 business days in advance so they can be forwarded digitally to individuals who may not be able to view screens or other visual presentation materials. Original file formats (Powerpoint, Word rather than PDF) are encouraged.
Ensure that all videos are captioned
If providing printed materials, include some copies with large print (18pt or larger font)
Make presentation slides easily readable:
● Use large fonts (22 pt or larger)
● Use high contrast colors (text vs background). See Color Contrast recommendations & Accessible Color Palette Matrix.
● Avoid using color alone to convey meaning (especially in charts & graphs). Adding a pattern to a color to denote meaning is an easy way to make it more accessible.
● Avoid busy backgrounds or themes
● Leave space for the camera view and/or captions at the bottom of the slide, so important information remains visible.
● Limit the amount of text you use on a slide
Things to keep in mind during your presentation
Verbally describe visual materials (slides, charts, etc.) and read aloud any text content that is substantive to the presentation
Explain acronyms and jargon
Face participants when speaking to assist those who rely on lip reading
Activate captions on videos
Build in hourly breaks
Organize breakout group activities to maximize distance between groups to reduce noise distractions
Repeat questions posted by audience before responding
Always use a microphone and ask all participants to use the microphone when asking questions