Travel and Per Diem Expenses for Funded Research

Follow the funding agency’s guidelines for travel and per diem charges. If no guidelines are provided, follow Colgate's Travel Policy.

To determine transportation costs, check online travel sites or contact the university's preferred travel agency. The purchasing office provides robust information about booking travel

Personal Vehicles

If using a personal car, the reimbursable mileage rate is 65.5 cents per mile (effective January 1, 2023), in accordance with IRS guidelines. 

International Flights

For Federal agency proposals involving international travel, see Airline Open Skies Agreements for exceptions to the “Fly America Act.”

When preparing a budget proposal, estimate the cost of moderately priced accommodations using websites or a travel agent.

Follow Colgate's Travel Policy when budgeting meals and incidental expenses to be charged to a grant.