Student Accounts - Colgate University Skip Navigation

First-Year Packet

(updated each year in late May for entering first-year students)

Click here to see a PDF version of the first-year packet that is mailed to students in late May. We have provided links to applications and specific sites in place of enclosures that were included in the hard copy mailing of this packet.

The Student Account Information Release Form and the Financial Responsibility Information Form appear after the Billing Information page. You may print out these forms and return them to Student Accounts at the address indicated on the forms.

In the interest of time, you may scan and e-mail or fax these forms. However, we request that the originals be provided to Student Accounts either by mail or upon your arrival to campus.

E-Bill and E-Pay Now Available

Colgate, in partnership with Nelnet Business Solutions (NBS) QuikPAY, offers electronic billing and payment services for students and their families.

Students can access these services through the portal by clicking on Student Accounts under Banner Self-Service and choosing View/Pay E-bill.

Students must “authorize payers” by creating a login name and password and providing an e-mail address for the authorized payer. Students will need to share the password they create with the person they set up to be an authorized payer.

Once authorized by the student, authorized payers can check billing messages, establish payment profiles and user preferences, view accounts, make payments, and review transaction history at any time.

Authorized payers will receive an e-mail from Quikpay notifying them that authorization has been completed. The authorized payer can click on the address in the e-mail or go here to access the student account.

The site is always open. Students that are entering Colgate will be able to enter the billing site (QuikPAY) through the portal within a week after the enrollment deposit has been processed. Authorized Payers can be set-up and should be set-up as soon as possible. However, please be aware that bills will not be available until the first week in July.

The Office of Student Accounts is open Monday through Friday from 8 a.m. to noon and 1 p.m. to 5 p.m. Summer hours are 8 a.m. to noon and 1 p.m. to 4:30 p.m.

The office is located on the ground floor of James B. Colgate Hall.
Phone: 315-228-7812
Fax: 315-228-7989
E-mail: stuaccounts@colgate.edu

Standard Fees for 2014-15

Student Charges
Tuition: $47,855
Student activity fee: $320
Student health insurance: TBD

University Housing
Traditional residence halls: $5,775
Broad Street houses: $6,110
University apartments or townhouses: $6,430

Meal Plan Options

Premier Unlimited: $6,195
Classic Unlimited: $5,205
14 meal (per week): $5,205
10 meal (per week): $4,125

For more details on meal plan options, click this link to Campus dining.

Other

For estimated study group costs, check individual trips' summary of costs here.

At least $2,160 should be allowed for books, supplies, normal travel, clothing, and incidentals. In addition, a one-time transcript fee of $50 is assessed for students attending Colgate for the first time.

Tuition insurance is available through A.W.G. Dewar, Inc. An explanation of the tuition insurance program and application is mailed to enrolled students in late spring. If you decide to purchase this coverage and your student is forced to withdraw due to illness, accident or other medical reasons, the protection afforded by the plan will be a welcome resource.

For more information on expenses, see the Colgate Catalogue.

Colgate requires that students have health and accident insurance coverage. Students who enroll at Colgate will be billed for the Colgate Student Group Health Insurance unless they provide proof of alternate coverage. It is the responsibility of the student and/or their family to update the university when changes in coverage occur. Insurance information is required by the university each year in June.

All first-year students are required to live in a traditional residence hall.

All first-year students are required to participate in the Premier Unlimited meal plan. All sophomores (and Upper-class students living in Traditional Residence Halls) must choose either of the Unlimited plans or the 14 meal plan.

Billing Schedule

Colgate University assesses semester charges twice an academic year. The fall semester bill is produced during the first week in July and is due the first week in August. The spring semester bill is produced during the first week in December and is due the first week in January. Monthly statements are delivered to families that have adjustments to their bills after the original billing.

Term Date Billing Date Payment Due
Fall July 1 Aug. 1
Spring Dec. 1 Jan. 1


Interim Billing Date Payment Due
August 1 September 1
September 1 October 1
October 1 November 1
November 1 December 1
January 1 February 1
February 1 March 1
March 1 April 1
April 1 May 1
May 1 June 1

Payment Plans, Tax Service, and Insurance

Payment Options

Most Colgate families choose to pay the tuition bill twice each year at the beginning of each semester. Other popular options are the monthly payment plans administered by Tuition Management Systems and TuitionPay (Sallie Mae). The payment plans allow a family to spread their annual cost over a ten-month period. The plan payments begin in June and end in March each year. It is also possible for families to pre-pay tuition for two, three, or four years (PDF) at the current rate of annual tuition set for the first year of participation in the plan. More information about any of these payment options is available by contacting the Office of Student Accounts.

Any person or entity that requires payment arrangements other than the traditional options listed in this section should contact the Manager of Student Accounts by e-mail at wwells@colgate.edu or by phone at 315-228-7421 for consideration of possible alternative payment arrangements.

Colgate University utilizes the lockbox service provided by our bank to collect tuition payments. The address is:

Colgate University
P.O. Box 416095
Boston, MA 02241-6095

The lockbox is an automated system that requires the original coupon from the billing statement to accompany each payment. The lockbox cannot process payments that arrive without the coupon. Additionally, scholarship checks can only be processed by Colgate University. Correspondence should not be mailed to the lockbox.

Please mail correspondence and/or scholarship checks to:

Student Accounts
Colgate University
13 Oak Drive Hamilton, NY 13346

International Bank Transfers

We offer peerTransfer and PaytoStudy as options for international tuition payments.
PaytoStudy
Colgate University has partnered with PaytoStudy to offer you a free international payment solution for all your tuition and fees payments. There is no charge and it is absolutely free to use. PaytoStudy saves you money that would otherwise be lost on bank fees and unfavorable foreign exchange rates. With PaytoStudy, you are offered an excellent foreign exchange rate and a rate lock for a period of 8 days, allowing you to pay your tuition and fees in your own currency, from your own country, at your own convenience, PaytoStudy will save you a significant amount of money, as compared to traditional banks. In addition, the posting of the payment into your Colgate University account will be posted faster (within 48hrs), and you will be notified via email when it is received. To pay by using PaytoStudy, click here.
PeerTransfer
Colgate University has partnered with peerTransfer to streamline the tuition payment process to provide you with an easy and secure method of sending international payments.  With peerTransfer, you can pay from any country and any bank.  You are offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, as compared to traditional banks.  You will be able to track where your payment is in the transfer process via a student dashboard and an email confirmation will be sent to you when your payment is received by the school.  You will also receive peace of mind with dedicated multilingual customer support.

Click or go to: colgate.peertransfer.com to begin the payment process. 

Personnel/Duties

The Office of Student Accounts is responsible for the monthly billing and collection of student-related fees (e.g., tuition, fees, room, meals, and study group fees). Student accounts also compiles and summarizes the various miscellaneous fines that are assessed to students (library fines, parking fines, etc.) and these miscellaneous fines are assessed to the tuition account daily, appearing on the monthly tuition bills.

Questions related to your university bill can be answered by student accounts. Information is also provided by this office, in conjunction with the Office of Financial Aid, to families that need to educate themselves about the options available for financing a Colgate education.

Hours

Office of Student Accounts
Weekdays 8:00 a.m. - noon. and 1:00 - 5:00 p.m.

Cashier's Window
Tuesday through Friday 10 a.m. - noon and 1:00 - 4:00 p.m. (during the academic year).

Contact Information

Wendy Wells
Manager of student accounts
315-228-7421

Janine Fuess
Accounting assistant
Student accounts
315-228-7812

Michelle Atkinson
Cashier
315-228-7496

Email: stuaccounts@colgate.edu