New Student Checklist
Incoming first-year students can review deadlines and track their progress in preparing for their first semester using the New Student Checklist
The student account balance, account activity, and monthly statements are accessible by students and Authorized Users via TouchNet
. Monthly billing statements are generated for students with a balance due (or a credit balance available) the first week of each month with a corresponding email notification to students and their Authorized Users. Colgate does not issue paper bills for active students
The main term charges (tuition, student association fee, housing, meal plan, and health insurance) are assessed prior to the start of each term*.
|Term Date ||Billing Date ||Payment Due |
|Fall ||First Week of July ||August 1 |
|Spring ||First Week of December ||Mid-January |
Throughout the term, miscellaneous new charges and credits; adjustments to existing charges and credits; and/or payments made may appear on the student account activity. The deadlines to pay miscellaneous balances throughout the term are indicated in emails and billing notifications sent to students and Authorized Users. Typically, charges assessed in the first two months of the term are due within one month, and charges assessed afterward are due within one week.**
The monthly billing notification is a courtesy to assist students with their
responsibility to be aware of and take care of their student account. Students are responsible to know what their balance is, seek assistance if they have questions, and ensure their student account is in good standing.
* Upperclass students must have completed course pre-registration and be assigned to a housing/meal plan to be assessed the corresponding fees.
** If a family utilizes a monthly payment plan, the payment due dates are defined by the plan. Account Holds/Late Fee Assessment
Overdue balances will result in an Account Hold, and are subject to monthly late fees of 1% of the balance (or a minimum of $100). Account holds prevent a student from obtaining transcripts, course pre-registration, participating in the Drop/Add period, and diploma and graduation exercises.
Pay by mail
We utilize a banking lockbox service to collect mailed tuition payments. It is an automated system that requires the original remittance slip to accompany each payment. The remittance slip can be found on the electronic billing site under the eBill tab. The lockbox cannot process payments that arrive without the remittance slip, and it cannot process payments from scholarships (see below). Please mail payments with the required remittance slip to:
P.O. Box 416095
Boston, MA 02241-6095
Correspondence should not be mailed to the lockbox.
Submit funds from a scholarship
Scholarship checks and mailed correspondence must be addressed to:
13 Oak Drive
Hamilton, NY 13346
Student Account Forms Financial Responsibility Form
All Colgate students must complete this form prior to enrolling. Most students will access and complete the form from the first-year student checklist. Information Release Form
Access to student records by any third party, including parents (with certain limited exceptions), is legally restricted by FERPA
unless the student gives written permission. Students may complete the Information Release Form to authorize the Office of Student Accounts to discuss and share billing and payment information with third-parties. (Students should also consider establishing TouchNet Authorized Users
for third-party access to the student account information.)
The Office of Student Accounts is responsible for the monthly billing and collection of student-related fees (e.g., tuition, fees, room, meals, and study group fees). Student accounts also compiles and summarizes the various miscellaneous fines that are assessed to students (library fines, parking fines, etc.) and these miscellaneous fines are assessed to the tuition accounts, appearing on the monthly tuition bills.
Questions related to your university bill can be answered by student accounts. Information is also provided by this office, in conjunction with the Office of Financial Aid, to families that need to educate themselves about the options available for financing a Colgate education.