Registrar - Requesting Colgate Transcripts Skip Navigation

Transcripts

Please note: No transcripts for currently enrolled students will be processed between December 24 and January 1. During this period the registrar’s office staff will focus exclusively on final grade entry. Regular transcript service will resume Friday, January 2.

Requesting a Transcript

Transcript requests are normally processed in 2–4 business days. During very busy times of the year (especially the beginning and end of the academic terms), it may take up to a week to process a request. Express mail transcripts are processed the day the request and payment for postage are received and processed. Please note that we do not fax transcripts.

Per the Family Education Rights and Privacy Act of 1974, transcripts cannot be released without the student's consent and signature. Because federal law requires that we obtain your signature, phone and e-mail transcript requests (without handwritten signature) are not accepted.

We do not charge a transcript processing fee. Official transcripts are printed on special security paper and mailed in individual, officially sealed envelopes (regardless of the number of copies requested). Students who no longer attend Colgate (those who have graduated, withdrawn, etc.) can only obtain an official transcript. Only active, currently enrolled Colgate students may obtain an unofficial transcript.

Once a transcript request has been processed, a new request is required for another copy to be released. This includes instances when a transcript does not reach its intended destination. Federal law prohibits exceptions to this policy. Also, it is our policy not to send partial or incomplete transcripts. Thus, transcripts for currently enrolled students will not be processed at the end of a semester until all grades have been received and posted, and the student’s GPA recalculated.

For information on requesting an apostille, please visit our Other Services page.

Transcript Release Options

Please read all options thoroughly to determine which option best suits your needs.

Regular Mail
Print, complete, and submit the transcript request form to the Office of the Registrar by fax, mail, e-mail (must be scanned and attached), or in person. Transcripts are typically processed within 2-4 business days and are sent via USPS First Class mail. There is a limit of 25 copies per week.

Electronic Copy
This option is available to currently enrolled students and students who attended beginning in the year 1997 or later. Print, complete, and submit the transcript request form to the Office of the Registrar by fax, mail, e-mail (must be scanned and attached), or in person.

The recipient box on the form must include the e-mail address to which the electronic transcript notification should be sent. Due to system constraints, recipient e-mail addresses may not be longer than 30 characters.

An e-mail notification is sent informing the recipient a transcript is available for pick-up at a unique URL contained within the message. Transcripts are not sent via e-mail, only the notification of where the transcript resides and how to access it in a secure manner. Because of the use of e-mail to transmit the message concerning the URL and the fact many legitimate messages do not, at times, get through aggressive spam filters, it is important the requester notifies the recipient they are sending an electronic transcript that will be announced by an e-mail; asks the recipient to add the domain @escrip-safe.com to their safe senders list.

Hard copy -- Express Mail
Print, complete, and submit the transcript request form to the Office of the Registrar by fax, mail, e-mail (must be scanned and attached), or in person. There is a postage fee of $20 for domestic mail; $45 for international mail.

Express mail payment: You must pay online for the express mail option using Colgate's online payment system. Please click here to make your payment. Your transcript request and online payment must be received before your transcript can be processed. The registrar's office will receive confirmation from the payment system when your payment has been made.  

Transcripts are mailed via United States Postal System (USPS) Express Mail. Fifteen (15) transcripts fit in one Express Mail envelope; additional postage fees will be applied to requests of more than 15 transcripts.

Please send completed transcript request form(s) to the Office of the Registrar by mail or e-mail:
By mail:
Office of the Registrar
Colgate University
13 Oak Drive
Hamilton, NY 13346
By e-mail:
registrar@colgate.edu
(must be scanned and attached)

Questions?

If you have additional questions, please contact the registrar's office at 315-228-7408 or registrar@colgate.edu.