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Administrative Deans

Every student at Colgate is assigned an administrative dean who can provide the student with advice and assistance. Working collaboratively with academic advisers to address the students holistically, administrative deans assist students with interpretation of the university’s policies and procedures, as well as for questions pertaining to: graduation requirements, attendance patterns, medical, personal or academic leaves of absence, withdrawal from the university, disciplinary matters, or emergencies or problems that may affect the quality of a student's academic work. Administrative deans are available to assist students with personal issues and may, at the request of the student, contact others in the Colgate community or elsewhere who may be better positioned to assist depending on the situation.

Administrative deans are also available for consult with instructors and academic advisers regarding questions of university policy, as well as on student academic progress. In this regard, throughout the semester, faculty members are asked to alert a student’s administrative dean if a student's absences from class are excessive and/or a student is experiencing academic difficulty in a course.  Course warnings may be sent to a student's administrative dean, who in turn advises the student and the student's faculty adviser of inadequate classroom performance. Administrative deans may also request a specific progress report at any time if the dean feels that the student's academic status is in question. Other areas of mutual concern between a faculty member and an administrative dean include: authorization of incomplete grades, verification of prolonged absence from class, and academic standing.

Each administrative dean is a member of the Committee on Standards and Academic Standing (CSAS), a committee charged with the review of student petitions for policy exceptions, as well as for academic standards. CSAS meets regularly throughout the academic year to address and decide on petitions, and in special session at the end of each semester to review appeals from dismissed students who do not meet minimum academic standards.

Colgate University, as a matter of policy, regards students as adults and therefore encourages them to take responsibility for their academic and personal lives at Colgate. However, in the event that an administrative dean feels that a student's Colgate career is in jeopardy for health, academic, or disciplinary reasons, the university may contact the student's parents, guardians, or next of kin.

The administrative deans work collaboratively with academic advisers to assist students in achieving personal and academic success. Students may refer to their portal for the names of both their academic adviser and administrative dean, and are encouraged to access these valuable resources throughout their time at Colgate.


Residential Life

For all policies and information pertaining to residential life, please consult the following chapter, “Residential Life,” as well as the Office of Residential Life website.


Center for Leadership and Student Involvement (CLSI)

Recognizing the importance of social, cultural and recreational activities, the university provides a wide range of opportunity for students to become involved in such programs. The Center for Leadership and Student Involvement (CLSI) is generally responsible for events sponsored by student organizations, but officers of various clubs and organizations are expected to demonstrate responsible leadership and are held accountable for their actions. Section 6 of the Code of Student Rights and Responsibilities, titled Student Organizations and Groups, provides a more detailed description of the relationship of student activities to the university.

There is a close working relationship between the director and officers of the Student Government Association. Together, their purpose is to promote and encourage co-curricular activities that meet the continued and emerging interests of the student body. As a result of this joint effort, numerous student organizations initiate a variety of programs with financial support from the student activity fee.

Although the university does not require a faculty adviser, many student organizations welcome the advice and assistance of faculty members with mutual interests. All recognized organizations have an adviser from the CLSI staff who is available to assist them with a myriad of issues. A detailed directory of student organizations is available through the Office of the Center for Leadership and Student Involvement, located in the O’Connor Campus Center (Coop). For an abbreviated list of student activities, consult the Directory of Student Organizations in the university catalogue.


The Shaw Wellness Institute

The Shaw Wellness Institute is the university's health promotion office and fosters the holistic development of students and the campus. Housed in the 113 Broad St. Complex, the Institute provides programs and services that promote a range of healthy behaviors among the Colgate community. The institute also addresses eight different components of wellness: emotional, environmental, intellectual, multicultural, occupational, physical, social, and spiritual.

The Institute features a schedule of events and programs that help Colgate students and staff develop skills to lead healthy, balanced and purposeful lives. By providing information through interesting and creative means, we help develop the knowledge, skills, and attitudes that become the foundation for a lifetime of healthy behaviors.

Educational outreach

  • Student Health 101
  • AlcoholEdu for College and Haven-Understanding sexual assault
  • Bystander Intervention
  • eNewsletter
  • Physical Education courses: mindfulness based stress reduction, peer education, and the body project
  • Healing Arts Directory

Services

  • Alcohol and other drug counseling and clinical assessment
  • Brief Alcohol Screening and Intervention for College Students sessions
  • Training for Intervention Procedures workshops
  • Prime for Life group sessions
  • Alcohol Skills Training Program
  • Dietitian appointments for nutritional/education sessions
  • On demand presentations
  • Training, workshops and wellness assessments

Programs

  • National Wellness Calendar observances
  • Safe Spring Break, National Collegiate Alcohol Awareness Week, Great American SmokeOut, 
  • Social marketing campaigns
  • Stress re-education/resiliency outreach
  • Study breaks
  • Therapy dogs
  • Cooking Demos
  • Late night programs
  • Brown Bag lunches
  • Drug and Alcohol Peer Adviser grant program
  • Co-sponsorships
  • Employee programs

Internships

The Institute hires approximately eight to ten interns per year including a peer health educator liaison, wellness programming liaison, active bystander intervention interns, graphic designer, marketing/publicity intern, student health services intern, body project intern, men’s group intern and active minds liaison. The Institute also houses the bystander intervention, yes means yes, and sexual climate advisory committee interns.

Student groups

  • Active Minds
  • Bystander Intervention
  • Masculinity Group
  • Peer Health Educators
  • Drug and Alcohol Peer Advisers


Lesbian, Gay, Bisexual, Transgender, and Queer/Questioning Initiatives

LGBTQ Initiatives is dedicated to supporting our lesbian, gay, bisexual, transgender, queer/questioning students, staff and faculty, and their allies. The office works with campus partners to enhance diversity and visibility throughout all campus communities. Its programs and services aim to facilitate awareness, educate, and to build community around issues regarding sexuality and gender. The director and student interns serve as resources for individuals, as agents for LGBTQ programming in and out of the classroom, and as a network for LGBTQ faculty, staff, students, and alumni.

The office is located in the Center for Women’s Studies, in East Hall. Please contact us by phone 315.228.6840 or by email lgbtq@colgate.edu.

LGBTQ-Inclusion Check out our website, http://www.colgate.edu/lgbtq to access a variety of resources including a Transgender/Non-conforming 101 Primer, and FAQ on Colgate’s coed housing options, gender-inclusive restrooms, health insurance coverage, and Preferred Name and Personal Gender Pronoun Service, which allows students to share gender pronouns and other demographic information with academic advisors, coaches, and faculty.

Safe Zone Safe Zones encourage conversation around gender identity, sexual orientation, homophobia, heterosexism, and various identity oppressions. These intern-led programs create awareness around current campus climate issues and provide a knowledge base around LGBTQ topics.

Family Dinner Dinner is on us! Join us every Tuesday @ 6pm to share a meal together in Frank Dining Hall. All members of the Colgate and Hamilton communities are welcome!

Conference Scholarships
Colgate students have the opportunity to apply for funding to attend or to present at national and/or regional conferences focusing on LGBTQ research, education, community organizing, social justice, and/or activism. Past conferences include the National LGBTQ Task Force – Creating Change, Expanding the Circle for Higher Education Professionals, Northeast LGBT Conference, and NY6 Spectrum Conference.

Sponsorship and Events LGBTQ Initiatives sponsors numerous speakers, panels, and events that promote work and conversation around identity, activism, and social justice. Signature events include QueerFest, Blue for Q, Coming Out Month, and Transgender Day of Remembrance. If you would like to get involved or have an idea for a great event, please contact us!

Lavender Graduation Our annual ceremony serves as a space to honor the dedication and accomplishments of LGBTQA seniors and supportive faculty, staff, groups, and offices.



The Max A. Shacknai Center for Outreach, Volunteerism, and Education (The COVE)

The Max A. Shacknai Center for Outreach, Volunteerism and Education, Colgate's center for volunteer service and service-learning, seeks to foster a commitment to social responsibility and community engagement among the Colgate community through mutually beneficial, community-centered partnerships. Housed in Lathrop, the COVE supports student volunteer teams, alternative break service trips, community-based learning classes, internship programs, residential life initiatives, and social change-oriented career exploration.

While recognizing the need for direct service, the COVE challenges its students to move beyond the immediate needs of the community to explore the underlying factors creating these needs. Through leadership development sessions, trainings, speakers and focused exercises, the COVE strives to give students the necessary skills for collaborative community building and problem solving.



Student Health Service

The University Student Health Service is organized to provide routine medical care and to promote wellness through education to registered Colgate students.

Location

The main health center is located on Broad Street, between Reid Athletic Center and Community Memorial Hospital. The satellite clinic is located on the lower level of the Curtis Complex. Phone: Main Clinic 228-7750; Satellite Clinic 228-7715.

Hours

The main health center is open six days a week and students are advised to call for appointments. The satellite clinic is open most weekdays as a walk-in facility for minor illnesses needing limited care. During those hours when the health center is not open, staff members are available by contacting the Colgate University operator at 228-7333.

Cost

There is no charge for visits to the health center or satellite clinic. Students (or their health insurers) are responsible for bills relating to emergency room visits, laboratory and x-ray tests, visits to specialists, and certain medications.

Services

The student health service staff consists of a physician director, physician assistants, nurse practitioners, and staff nurses. The health service is designed to provide the general range of services that one would expect to receive from the family physician. Services include, but are not limited to, general medical problems, treatment of trauma and injuries, birth control counseling and examinations, gynecological and male health services, minor surgery, physical exams (for work, travel and graduate school), routine immunizations, travel health counseling (including travel immunizations and medications) and wellness evaluation/education. Laboratory tests and x-rays are available at Community Memorial Hospital. Referrals to specialists, both in the local community and in neighboring cities, can be arranged as the need arises.

The Student Health Service stocks a supply of informational material that can be obtained by students free of charge. Topics include birth control, first aid, and explanations of medical problems. The staff is also available to facilitate discussions in residential units or other campus settings.

Medications

Many medications are dispensed to students, either at minimal or no charge. Other prescriptions may be filled, at the student’s expense, at the local pharmacy. Crutches and other medical supplies are also available on loan or for purchase. Allergy serums may be stored in the health center and are administered by a staff nurse by appointment.

Confidentiality

The student health center has encrypted electronic medical records – they are confidential, and information from them is only released with the student’s request and written permission. Records are kept for ten years after graduation and are then destroyed.

Transportation

Students without transportation and unable to walk to and from the health center are encouraged to utilize the shuttle bus or contact campus safety.

Absence from Class and Medical Excuses

The university recognizes that students will occasionally have significant medical illnesses or injuries that prevent them from attending classes or completing assignments or exams. The student is responsible for contacting the professors and administrative dean concerning any make-up work, withdrawals, extensions or incompletes that might be necessary. With the student’s permission, health services will verify prolonged absences. The health service does not notify professors and administrative deans about minor illnesses (that will resolve within a few days). Students will be expected to contact their professors directly about these brief days of missed course work.


Counseling & Psychological Services

Telephone: 315-228-7385

Location

Colgate University’s Counseling & Psychological Services is in Conant House, located just above the Bryan Complex and behind Drake Hall.

Office Hours

The center is open from 8:30 to 5:00, Monday through Friday. During this time students may call or drop in to make an appointment. Appointments can also be made through an on-line scheduler. Crisis sessions are available on a walk-in basis, 1:30-4:30, Monday through Friday.

Emergency Service

For assistance with emergencies after hours and on weekends, call the university switchboard (315) 228-1000 and ask for the counselor on call.

Services

The staff is available to assist with psychological, interpersonal, or academic problems, which may interfere with the educational or personal development of students. Group counseling and short-term individual psychotherapy are offered to all students. Staff members are also available for consultation to student organizations, faculty, and staff. Services are provided at no charge.

Haven

As an extension of Counseling & Psychological Services, Haven is Colgate’s sexual assault response center. Staff members provide confidential care, support, advocacy and trauma-informed clinical services for survivors of sexual assault and other forms of violence. Haven is located in the garden level of Curtis Hall, and appointments can be made by calling 228- 4286. Haven offers sexual assault awareness and prevention programming in collaboration with on- and off-campus partners. 

Library

The John Martire Library and Reading Room are housed in Conant House. The library includes resources in psychology and current mental health issues; students and staff of the university are welcome to use these resources.

Referral

Referral procedures are informal. Frequently students recognize a need for assistance and come to the center on their own. Faculty, administrative deans, staff, residence hall advisors and peers may help make initial contacts. Members of the dean of the college staff and health services staff often assist in referrals when psychological help seems indicated.

Confidentiality

Information obtained from counseling is held in the strictest confidence and will not be communicated to anyone unless requested by the student. The only exceptions would be the rare instance when the student is a clear and imminent danger either to self or others, a report of current child/elder abuse, or under the directive of a judge’s subpoena. Information would be released, however, only after careful deliberation, and then only to appropriate persons. Written records are equally confidential. Records of all contacts at the center are destroyed after seven years.


Office of the Chaplains

The Office of the Chaplains cultivates strong and vibrant religious communities while helping students learn to work profitably and happily across differences. We seek to help students be the best versions of themselves, while understanding that our "best" includes fluency in working with those who are religiously different.

About 25% of Colgate students are at least somewhat active in religious life. Our three largest groups-- Protestants, Catholics, and Jews-- are served by ordained clergy. Our recognized groups are:
Colgate Buddhist Community
Newman Community (Catholic)
Colgate Christian Fellowship (Evangelical)
Hindu Students Association
Colgate Jewish Union
Muslim Student Association
University Church (Protestant)
Secular Association of Skeptical Students
Sojourners Gospel Choir
Athletes for Christ
Each community has its own program of weekly worship and prayer, education, mission and service, outreach, and social activities, and each participates in our robust interfaith programming. Students of faith traditions not represented in our current groups are encouraged to work with our office to start new groups or to otherwise get involved.

The three chaplains offer confidential support for students, whether in crisis or just seeking clarification and self-understanding. The chaplains are also available for educational programs, crisis intervention, weddings, public and private memorial services, and other "life cycle" events. The Office of the Chaplains is located in the basement of Memorial Chapel. Students seeking assistance or information from the chaplains are encouraged to come to the office (appointments are helpful, but not necessary) or to call 315.228.7682.

Framework for Religious Life at Colgate University

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations function within The Ethical Framework for Religious Life at Colgate University. Within each of these categories, their status on campus requires adherence to the specified conduct norms indicated throughout. Violations of these conduct norms places the person or organization at risk of withdrawal or non-renewal of recognition, pursuant to applicable University procedures. Beyond those conduct norms, it is expected that all participants within the religious life of the University will identify with the broad aspirations and spirit articulated below, in the Mission Statement of the Office of the Chaplains, and in Colgate University’s Relationship Statement.

The Framework has been endorsed by the Vice President and Dean of the College and Office of the Chaplains. It has been reviewed by the University President, the President’s Senior Staff, the university's legal counsel, and the Student Affairs Board. It stands in congruence with other university statements of mission, policy, and procedure.

Under most circumstances, departures from The Ethical Framework will initially be handled through discussion with the University Chaplain and, if appropriate, other relevant university personnel. In the case of egregious or continuing violations by a religious leader the person may be asked to cease his/her campus ministry/program at Colgate University. Where practical, before termination stage is reached, the University Chaplain will confer with the religious supervisor(s) within the sponsoring organization or denomination and/or, as appropriate, the Vice President and Dean of the College. In the case of egregious or continuing violation by a student organization, recognition may be withdrawn or renewal of recognition may be denied, through the applicable University process.

PROVISIONS OF THE ETHICAL FRAMEWORK

Maintaining Commitment to Faith and to the University

All recognized religious activity at Colgate University is coordinated through the Office of the Chaplains and supervised by chaplaincy staff.

As per the University’s Student Organization Relationship Statement, chaplaincy organizations are student-generated and responsive to student needs and desires.

The Office of the Chaplains prohibits external religious organizations from functioning on campus as independent entities.

Adjunct staff, whether paid or volunteer, serve the university at the discretion and under the supervision of the University Chaplain.

When promoting their ministry/program, chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations must clearly identify themselves and their particular affiliation. When using the name of the Office of the Chaplains or the University as a whole, they must do so in a nonsectarian manner even while acknowledging the particular religious organization they represent.

Those professionals or volunteers who gain affiliation with the Office of the Chaplains are encouraged to speak openly about their particular faith commitment under appropriate circumstances and to work actively to build their faith community on campus. The collegiality and professionalism of chaplains and other religious leaders is compatible with their expressing doctrines, voicing personal opinions, and carrying on religious practice. It is understood that chaplains and other religious leaders represent specific religious traditions or faith communities and that their primary commitment is to serve the welfare of their own campus congregations, even while they are called upon simultaneously to serve the welfare of the entire Colgate University community.

When speaking or teaching about other religious communities or faith traditions, Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations commit themselves to providing accurate accounts of the beliefs and practices of those communities and traditions.

Balancing Particularity and Inclusiveness

Student religious organizations must be open to general participation by any interested student and, as per the Student Organization Relationship Statement, may not discriminate against any student from any protected class.

The student organizations may, however, specify requirements directly based upon the religious foundation of the group for holding a particular position and/or participating in a particular religious ritual.

Following University Policies

Recognized student religious organizations must follow the Colgate University Code of Student Conduct, the Student Organization Relationship Statement, and the guidelines developed by the Organizational Advisory Council.

Recognized student religious organizations must follow the Colgate University Code of Student Conduct including policies related to alcohol consumption. Religious organizations are expected to comply with all University policies, including but not limited to those which pertain to hazing, harassment, academic integrity, registration of student organizations, use of campus facilities, and conduct of students.

All fundraising for any Colgate-related religious life organization must be done through the University’s Office of Advancement. External religious organizations make a commitment, as part of their engagement with the University, to refrain from fundraising strategies which undermine or conflict with the University’s efforts.

Promoting Religious Freedom

A student must be able freely to participate in or to leave a religious organization without being subject to harassment or procedures that compromise the student’s autonomy.

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations will support religious freedom on campus, enabling students to explore and believe–or not–any particular teaching or idea. Colgate University religious organizations should strive for a campus climate that honors the individual autonomy of each person, encourages open exploration, stimulates intellectual as well as spiritual inquiry, and supports the university’s devotion to truthfulness and the search for knowledge.

Respecting Religious History and Ancestral Connection

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations should support the university’s goal of making every student feel as much at home as possible within the Colgate University community, a goal which requires respect for the religious convictions and/or ancestral identification of each student.

The University supports the presence of a wide range of religious organizations, encouraging the formation of new organizations to serve newly emerging religious/ethnic constituencies. Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations should inform themselves of the varieties of religious expression available on campus and within central New York, so as to help students learn about the religious setting of their heritage. Of course, students are free to explore religious options or embrace a religious tradition other than that in which they were raised, and chaplains and religious organization directors will generously facilitate their process of exploration.

Upholding Religious Diversity and Civil Discourse

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations should cultivate respect for, and understanding of, the range of world religions and non-religious thought. Such respect will be strengthened by open dialogue, debate, and discussion among two or more organizations. Proselytizing by undermining another religious community is not desirable, and even sincere conversation should not be sought through deprecating other organizations.

Chaplains, religious organization directors, advisors, and their students should share their faith with others in a manner that avoids harassing, demeaning, or disregarding the integrity and freedom of other persons in making their own decisions in matters of religious faith and identity. They should avoid language that foments hatred or prejudice, or which otherwise undermines the community of respect and trust which is essential to free academic discourse and to a democratic society.

Respecting the University’s Academic Mission

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations must not engage in any action that (a) seriously compromises a student’s academic standing, (b) removes students from campus by pressure or force or without their full consent, other than through recognized university processes, (c) places undue financial pressure on students, or (d) exploits the sexual or other vulnerability of students.

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations are expected to respect the goals and purposes of the university, avoiding programs or efforts that obstruct the achievement of those goals, especially with regard to students. They should responsibly support the university’s pursuit of the educational goals which form its foundation.

The overall programming calendar pursued by a religious organization should not be so demanding as to make it difficult for students who are committed members of the organization to meet the academic obligations which constitute the primary purpose for university enrollment. While attending to potential conflict of interest with the university on this overall level, chaplains, religious organization directors and their staff are also encouraged to be sensitive to the academic and other demands on students involved.

Acknowledging Students’ Relationships with their Families

Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations are encouraged to be sensitive to the relationship between students and their families, and to be as open as possible with concerned parents while respecting the confidentiality of communication, the requirements of applicable law, and individual autonomy of students as adults.

In cases of uncertainty or conflict, the chaplain or religious organization director will confer with the University Chaplain.

Publicizing with Integrity

In publicizing their organization and its programs or offering items on campus, Chaplains, chaplaincy staff, adjunct staff, and recognized student religious organizations must create and distribute only materials that clearly and accurately convey who they are, the focus of their organization or program, and connections to any off-campus organizations.

The name of the sponsoring organization needs to be large enough to be easily read by anyone encountering the item–whether a flyer, poster, newspaper advertisement, banner, or free gift.

The name “Office of the Chaplains” or “Colgate University” may not be used on publicity without the knowledge and consent of the University Chaplain. Non-affiliated off-campus organizations may not use the name of the university in their own names so as to imply affiliation with the university.

Use of the University’s seal or other trademarks, service marks or logos must conform to the guidelines established by the University.

Honoring Confidentiality

Chaplains, chaplaincy staff, and adjunct staff, whether clergy or lay, function as religious professionals and therefore must honor the confidentiality of students and others who they guide and counsel. Such confidentiality governs unless specifically waived or unless disclosure is required or permitted by applicable law or university policy.

Likewise, student religious organizations should be educated to maintain an atmosphere where the personal communication encouraged by a religious setting is respected as confidential.

Dealing with Disagreements

When chaplains, religious organization directors, or advisors find themselves in disagreement with the university administration, the University Chaplain, or their fellow chaplains, religious organization directors, or advisers, they are encouraged to handle this disagreement as an internal matter.

Should claims of conscience bring a chaplain, religious organization director, or adviser to publicly disagreeing with established university policy or procedures, the chaplain, religious organization director, or adviser should notify the University Chaplain, preferably in advance of the situation. In cases of conflict among chaplains, religious organization directors, or advisers, those involved will try to work with one another to achieve a resolution. If a solution is not reached at this level, those involved should seek counsel with the University Chaplain. In situations where the above modes of resolution do not suffice, the University Chaplain will seek the advice or involvement of the Vice President and Dean of the College or the relevant university official.

This shall not prohibit any person from complying with applicable whistle-blower, conflict of interest reporting or related laws or university policies or procedures, nor shall it limit the university’s right to address, through appropriate procedures, circumstances otherwise brought to its attention.



ALANA Cultural Center

Colgate’s ALANA Cultural Center plays a significant role in bringing together the African, Latin, Asian, and Native American (ALANA) communities as well as all Colgate students. It serves as a learning center and home where all students may come to understand the cultures, achievements and contributions of ALANA peoples. It plays an advising and facilitating role for ALANA student organizations and collaborates with faculty and administrators on speakers, performances, exhibitions, cultural dinners, field trips, debates, forums, and fun events.

Multiple Resource Opportunities

The Cultural Center offers a variety of resources including a multipurpose room where lectures, meetings, discussions, and open houses take place. There is a kitchen, a seminar room where various classes meet, and a computer room. The lounge functions as a shared resource space for student organizations, a social area of group gatherings and study space, which is conducive to individual and group study. Student leaders develop and coordinate activities for the center and Colgate community.

Important History Important Mission

First established through the efforts of the Association of Black Collegians in 1969, the center was rededicated in a new building in the spring of 1989. One important purpose is to enhance the quality of life of students of color at Colgate. In preparing students for a diverse workplace, collaborations among various members of the Colgate community and service learning in the wider community are crucial. (June 2012)


Office of Undergraduate Studies (OUS)

The Office of Undergraduate Studies (OUS) is one of three scholars programs at Colgate, alongside the Alumni Memorial Scholars and Benton Scholars programs. Established in 1967, OUS provides educational opportunities to select students who have demonstrated creativity, intellect, and determination in the face of significant economic, educational, personal, and social challenges. These students have systematically sought the most demanding academic paths and dedicated themselves to achieving success.

The OUS program begins with the Summer Institute, a five-week, pre-first- year summer program designed to ease the transition to college and prepare its participants for the academic expectations of a Colgate education. Students take two for-credit courses that fulfill graduation requirements with an emphasis on critical reading, analytical writing, and quantitative literacy skills. The Summer Institute also familiarizes students to the variety of resources available on- and off-campus.

Beyond the Summer Institute, OUS continues to provide its students with ongoing programming, advocacy, and support to enhance their college experience and ensure their achievement at Colgate. Eligibility for admission to Colgate through OUS is determined at the time of admission, and no separate application is necessary. For more information about the program, please visit www.colgate.edu/ous.


Career Services and Postgraduate Planning

Center for Career Services

Leveraging the Colgate network, we empower our students and alumni to engage in strategic exploration, preparation, and action, translating the liberal arts into a lifetime of meaningful work.

Programs, Services, and Special Seminars
Career services provides students with programs and workshops designed to increase their understanding of the world of work and assist them in the development of lifelong job-search skills. Career exploration is an integral part of the career development process, and these programs offer many dynamic opportunities for students to connect with alumni, staff, faculty, and others to learn about and discuss interests and goals. Through a ten-year plan for career development beginning prior to students’ arrival and extending past graduation, career services partners with colleagues across campus to develop opportunities for students to assess their interests, skills, and values, then to explore the world of work through hands-on experiences. In doing so, students learn the skills necessary to attain their career goals. The center’s website includes information on career fields, online workshops and career guides, access to Colgate's internship and job database, and information on graduate and professional school. Appointments may be arranged by calling 315-228-7380.

Services
Individual advising and walk-in appointments
Graduate and professional school advising
Career assessment resources
Résumé- and cover letter-writing assistance
LinkedIn profile reviews
Access to the alumni network
Job and internship database
Credential files
Mock interviews

Programs
A Day in the Life (career-exploration shadowing program)
SophoMORE Connections
Internship Banquet
Summer funding for un/underpaid experiences
Internship Credit Program
On-campus recruiting and résumé collections
Off-campus recruiting events in New York, Boston, and Washington, D.C.
The Real World Series senior transition programming
Management & Leadership Skills Program

Seminars, Workshops, and Job Fairs

Career information sessions presented on campus
Panels featuring alumni/parents introducing the reality of career fields
Graduate school panels
Grant-writing course (co-sponsored with the COVE)
Pre-law information sessions

Internships and Research Experiences

The Center for Career Services works closely with students to help them locate and apply for summer internships and research experiences. The career services' website links to naviGATE, a database containing thousands of internship listings and formal recruiting opportunities. In many cases, the staff works closely with students to help them develop their own summer learning experiences by researching and networking with potential sponsors.
    The Internship Credit Program allows matriculated students who have completed at least one semester at Colgate, but have not yet graduated, to earn academic credit for internships. They must apply through the Center for Career Services, prior to beginning the internship to enroll. To be eligible for credit, the internship must entail a minimum of 120 work hours and the employer must require the award of academic credit as a condition of hiring. Approved internships carry 0.05 course credit and are graded on a Pass/Fail (P/F) basis only; students may complete a maximum of four unique internships, for a total of 0.20 credits. Internship credit appears on the transcript with a subject code of INTR and a course number corresponding to the student’s class level. Students may not apply internship credit toward the requirements for the degree, including the completion of a minimum of 32 course credits. For additional information on internship requirements and approval, contact Career Services at 315-228-7380 or visit www.colgate.edu/careerservices.
     Sponsored by the Colgate Club of Cleveland, Colgate on the Cuyahoga is a unique initiative designed to bring up to 10 Colgate undergraduates to Cleveland each summer for challenging internships, civic engagement, alumni connections, and social events to introduce them to the professional, civic, and personal offerings in northeast Ohio.
Career Services provides many sources of financial support for un/underpaid summer internships, research, and other projects. A full list of funding sources can be found at www.colgate.edu/summerfunding.
     The Career Services’ Internship Fund offers grants to fund students’ practical un/underpaid experiences, internships, research, and community service. Experiences can be in any career field.
     The Music and Youth Fellowship, established in 2011 by Gary Eichhorn ‘75 and Joan Eichhorn P’05, is a paid summer internship program for students to work in non-profit youth development organizations in the Boston area.
     The Aaron Jacobs ’96 Memorial Fund provides stipend support for one or more Colgate students who wish to intern in the financial or business fields. Preference will be given to students who would not otherwise be able to complete an internship due to financial constraints.
     The David M. Jacobstein ’68 and Cara Jacobstein Zimmerman ’97 Endowed Fellowship provides financial support for one or more Colgate students who wish to undertake a public interest summer internship in fields such as law or politics and qualify for need-based financial aid.
     The John A. Golden ’66 Endowed Fellowship provides financial support for summer internships for students intending to pursue medical or law school and who have earned a 3.5 GPA.
     The Manzi Fellowship, established in 1995 by Colgate trustee emeritus Jim P. Manzi ’73, annually provides summer stipends to 12 or more Colgate students who perform summer-long community service internships at participating non-profits in the Boston, Massachusetts area. Sponsoring organizations include Facing History and Ourselves, Innercity Weighlifting, Julie’s Family Learning Program, McLean Hospital, Boston Healthcare for the Homeless, Heading Home, Camp Harborview, and Women’s Lunch Place.
    The Milhomme International Internships are designed for rising sophomores, juniors, and seniors who want to enhance their cultural competency and gain career experience by means of an internship. Internships must provide practical, pre-professional experience in a business environment, and be outside the U.S.
     The Merrill Miller Endowed Fund provides financial assistance to Colgate sophomores, juniors, or seniors who are participating in an unpaid internship in a health or other science-related field.
     The Arthur Watson Jr. ’76 Endowed Fund for Career Planning provides financial assistance to Colgate first-years or sophomores who wish to pursue an unexplored passion or interest that may lead to a fulfilling career.
     The Galvin Family Endowed Fellowship offers financial support to Colgate students who qualify for need-based financial aid to pursue a summer opportunity.
     The Bernt ’82 and Maria Killingstad Endowed Fellowship offers financial support to Colgate students who qualify for need-based financial aid to pursue a summer opportunity.
     The Caroline E. Conroy ’10 Endowed Fellowship provides financial assistance to Colgate students who are participating in un/underpaid internships relating to psychology.
The Class of 2015 Endowed Fellowship provides financial assistance to Colgate students participating in un/underpaid internship opportunities.

Career Opportunities
Recruiting More than 135 organizations have formal recruiting partnerships with Colgate to hire students into a variety of career positions across diverse areas, such as advertising, communications, finance, the arts, science and research, health, business, government, law, consulting, social change, human services, education, and more. Students may access postings on naviGATE, career services’ online internship and job database.

iCAN Alumni Career Advisory Network
Alumni can assist students with career advice, internships, job referrals, networking, and informational interviews. The iCAN network is available to students after they have attended a networking workshop and have their resumes certified.

Publications Career services publishes guides to assist students to successfully navigate the internship/job search, and graduate school application process. Guides are available in print in Career Services or online at colgate.edu/careerservices.

Graduate and Professional School Study

Career services works closely with faculty and academic departments to support students’ efforts to gain acceptance into graduate programs in the arts, sciences, and humanities, as well as into the full range of professional schools. Colgate’s pre-law adviser, a member of the career services staff, guides and advises students through the law school application process.

Colgate Professional Networks (CPNs)
Career Services, along with colleagues in the Office of Advancement and Alumni Relations, facilitates interdisciplinary networks of Colgate alumni and students. These networks are organized around broad professional interests (e.g health and wellness, common good, consulting). Through in-person and virtual events and networking, the CPNs provide important connections between alumni and students There are currently ten active networks. More information can be found at colgate.edu/networks.



Office of National Fellowships and Scholarships

Competitive External Fellowships, Scholarships, and Grants

The Office of National Fellowships and Scholarships (ONFS) advises and prepares students and alumni in their pursuit of nationally and internationally competitive external fellowships, scholarships, and grants.
     Through the process of applying for any award, students and alumni engage in deep reflection about their intellectual, personal, and professional goals, along with developing their critical thinking, writing, and presentation skills. The Assistant Dean for Fellowship Advising closely advises and supports students and alumni who are seeking Colgate’s nomination for fellowships that require it. For these nomination-based awards, the Dean and faculty committees are involved in the review and evaluation of applicants for nomination and the further mentoring of nominees. Students and alumni pursuing fellowships which do not require nomination also stand to benefit from the Dean’s advice and support and are welcome and encouraged to work with ONFS on these applications. All interested students and alumni should contact ONFS well in advance of the deadline to begin the advisement and application process.
    The fellowships, scholarships, and grants for which Colgate prepares students and alumni include: Rhodes Scholarship, Marshall Scholarship, Gates Cambridge Scholarship, Mitchell Scholarship, Churchill Scholarship, US Student Fulbright Grant, Thomas J. Watson Fellowship, Goldwater Scholarship, Truman Scholarship, Udall Scholarship, Beinecke Scholarship, St. Andrew’s Society of the State of New York Scholarship, Carnegie Endowment for International Peace Junior Fellows Program, Schwarzman Scholarship, Boren Scholarship and Fellowship, Paul and Daisy Soros Fellowship for New Americans, DAAD Scholarships and Grants, Critical Language Scholarship, Pickering Undergraduate and Graduate Fellowship, Humanity in Action Fellowship, National Science Foundation Graduate Research Fellowship, Fulbright UK Summer Institutes, Fulbright-National Geographic Digital Storytelling Fellowship, and Scoville Fellowship.

 


Campus Safety

The Campus Safety Department is located at 88 Hamilton St. and is in operation 24 hours a day during the entire year. Phone: (315) 228-7333 for routine business, 911 for emergencies or (315) 228-7911 from cell or off-campus telephones. The office is open 24 hours a day.

Motor Vehicles

All students who have a motor vehicle on campus are required to register the vehicle and receive a registration decal at the Department of Campus Safety within 24 hours of arrival at Colgate. The registration and parking regulations can be found on the campus safety website. Failure to abide by the university’s motor vehicle rules and regulations may lead to fines, the towing of one’s motor vehicle, and/or disciplinary action.

Parking

There is an overnight parking ban from 3:00 a.m. to 7:00 a.m. for all parking lots and roadways on campus with the exception of: the first-year lot behind Community Memorial Hospital, the parking lots behind the University Apartment complexes, and Broad Street houses. This ban includes faculty, staff, and students. Violators may be towed, particularly during snow removal months. Also bear in mind that the number of vehicles registered exceeds the number of parking spaces available and a campus vehicle registration does not guarantee a parking space. Students are responsible for ensuring that their visitors and guests obtain temporary parking permits and park legally.

Speed Limits

The maximum allowable speed on campus is 25 mph. A speed limit of 15 mph applies to Academic Drive, Alumni Drive and Oak Drive from Academic Drive to the observatory.

Identification Cards (I.D. Cards)

The Campus Safety Department issues and maintains official Colgate student identification cards. The card, with a color picture of the student, student identification number, and date of birth, is the sole instrument for personal identification and for admission to Colgate events, and for use in checking out books and other materials from the library and other organizations on campus. The card is issued free of charge, but a fee is assessed to replace lost, mutilated or stolen cards. Students may be required by university officials to produce their I.D. cards to verify personal identification, and should carry their I.D. cards at all times. Students are reminded that forgery or alteration of the Colgate I.D. card, presenting another student’s identification card to falsely identify oneself or to obtain services and/or products, is considered a violation of the Code of Student Conduct and may result in disciplinary and/or criminal action against those involved.

Weapons

It is a violation of university regulations to possess on campus or in university housing, revolvers, pistols, replica weapons, chemical weapons (including mace), knives over six inches in length, gas, or spring-powered pellet or “BB” guns, brass knuckles, sling-shot devices, paintball guns, or any other substance or device designed to harm or incapacitate. Rifles, shotguns and paintball guns are not permitted on campus or in university buildings but may be safely stored at the campus safety department. This restriction does not apply to law enforcement personnel authorized by law to be in possession of such weapons. Other exceptions related to educational programs can only occur with written authorization by the director of campus safety. The discharging of weapons on the Colgate campus or in the village of Hamilton is illegal and poses an obvious threat to the lives and safety of residents and will result in severe disciplinary and/or legal action against those responsible.

Lockouts

Students who lock themselves out of their rooms in university residences should seek entrance by contacting the non-emergency line of the Campus Safety Department at (315) 228-7333 for assistance. This service is provided free once per year, and students may be charged for subsequent lockouts.

Lost & Found

The Campus Safety Department accepts lost and found property; contact the department to report lost property, and to turn in any found property.

Solicitation on Campus

All persons soliciting on campus must possess written credentials from the Center for Leadership and Student Involvement (CLSI). Any strangers or solicitors without clearance should be reported promptly to the Campus Safety Department.

Fire Safety

Fire safety procedures have been posted in all residence halls; please read and follow instructions closely. All university fire alarms are directly connected to the Campus Safety Department. Remember: evacuate a building whenever a fire alarm is sounded; failure to do so could result in the loss of life. A room-by-room evacuation check is conducted during every fire alarm. Individuals who fail to evacuate a university building during a fire alarm will be subject to university discipline. The sending of a false alarm undermines fire safety, is illegal, and a hazard to firefighters and to occupants. Individuals sending such alarms are subject to state criminal penalties and will also be subject to university discipline.

Intentionally setting a fire in or on university property or causing a fire through gross negligence is strictly forbidden, and students responsible will be subject to arrest and/or university discipline.

Fire safety is a matter of urgent concern for all members of the community, a fact observed in the university’s scheduling of fire drills and fire safety checks in all residential areas. Fire alarms and fire fighting equipment are in university buildings for the community protection of life safety. Any tampering with or misuse of such equipment is a violation of New York criminal law and may result in university disciplinary action, a fine, and/or criminal prosecution. A fine (per person, per incident) may be assessed for persons who tamper with fire safety equipment. This fine may be assessed in addition to the cost of other restorative measures (repairing or replacing damaged or stolen equipment, resetting alarms, recharging fire extinguishers, etc.). For university residences, where no individual or individuals accept responsibility, the Office of Residential Life, at their discretion, may assess a fee to a floor or building on a pro-rata basis.

Fireworks are illegal in New York State, and possession or detonation of fireworks is strictly forbidden. Students who possess or detonate fireworks will be subject to disciplinary action, a fine, and/or criminal prosecution.

Taylor Lake

Swimming, wading, or boating in or on Taylor Lake without the permission, given in advance, by the director of campus safety is prohibited at all times. Similarly, for safety and environmental reasons, the throwing of persons or objects into the lake is prohibited at all times. Ice skating in designated areas will be permitted when conditions so permit and at the skater’s own risk. Fishing in Taylor Lake and Payne Creek is permitted for members of the community who possess a valid New York State fishing license.

Emergency Medical Services

Immediately telephone campus safety at (315) 228-7911 to report any type of medical emergency. Officers will respond and provide first response treatment, and will summon an ambulance when needed. Campus safety provides non-emergency transportation to the student health center or local hospital emergency room for those who become ill or injured on campus; dial ext. 7333 for this service.

Theft Prevention

While theft at Colgate is generally rare, experience has shown that rooms and offices cannot be left unlocked for even very short periods of time without the possibility of a theft occurring. A few elementary precautions and safeguards can decrease losses due to theft. These include the following:
  1. Never leave wallets or purses on top of desks or in plain sight; keep them in a locked cabinet or a closed drawer.
  2. Never lend keys or equipment to strangers; do not divulge your building’s access code or card to others.
  3. When leaving your room, make sure that all windows that are accessible from the outside are closed and locked. All valuable items should be stored out of sight if possible. Doors should be locked even if you plan to be away for only a few minutes.
  4. Never prop an outside door open for someone who does not have a key (or access code or card) to the building. This destroys the best security plans and is an open invitation for crime to occur. Instead, set a time to meet your visitor in front of the building.
  5. Record serial numbers, model and brand names, and descriptions of valuable items in your room. Keep a duplicate list in a separate location.
  6. Engrave name on valuable items (audio equipment, cameras, etc.) to make them less attractive to theft. An engraving instrument for marking personal belongings is available for loan at no cost from campus safety.
In case of theft, all details should be immediately reported to campus safety. In many cases, parents’ homeowner insurance policies may cover belongings while enrolled at college, and students may be able to make claims against these policies if theft occurs.

Personal Security

While Hamilton and Colgate have historically been relatively safe communities, a few common sense practices will help you from becoming a victim of crime. Avoid walking alone after dark in unlighted areas of the village or the campus. On campus, you may call campus safety for a personal safety escort. Also, be sure to take advantage of the Campus Cruiser transport system. To help yourself and other members of the community, report any suspicious persons and/or activity to the Department of Campus Safety immediately.

Emergency Telephones

Telephones are located throughout campus. These telephone boxes are clearly identified by a blue light.

Persons may use these telephones 24 hours a day to report emergencies or to report suspicious persons or behavior. These phones ring directly to the campus safety office. The dispatcher will immediately dispatch an officer to assist you.

Emergency Phone Numbers
  • Campus Safety Emergency - 911 or (315) 228-7911 from cell or off-campus telephones
  • Campus Safety Business - (315) 228-7333
  • Hamilton Police Dept. - (315) 824-3311
  • Madison County Sheriff - (315) 366-2311
  • New York State Police:
  • Morrisville - (315) 684-9550
  • Oneida - (315) 366-6000


Student Financial Aid

Colgate awards need-based financial aid to eligible students.  Academic merit scholarships are not offered.   Financial need is determined by subtracting the expected family contribution, as determined by Colgate, from the total cost of attendance.  Eligibility for federal student aid such as Pell Grant, Federal Direct Loans, and Federal Work Study, is determined by the FAFSA (Free Application for Federal Student Aid).  Institutional aid eligibility (for Colgate Grant and Colgate Work Study) is determined by the CSS PROFILE.  Additionally, Colgate offers athletic scholarships in selected intercollegiate sports.

Eligibility: Students who submit the required financial aid application materials by the published deadline are automatically considered for all sources of financial aid, including federal, state, and institutional grants, loans, and employment. The composition of an aid award depends on several factors, including the extent of a student's financial need, eligibility for other aid resources, the availability of funds, and the date of application.  Colgate University does not offer financial assistance based on students having voluntarily declared themselves independent of their parents, nor if parents are unwilling to support their child at Colgate.  It is anticipated that a student who matriculated as a dependent student will remain dependent for financial aid purposes throughout his/her enrollment at Colgate.

Continuation of Aid: Colgate grant assistance is awarded for full-time study and is limited to a maximum of eight terms of enrollment for students who matriculate as first-year students, regardless of whether or not they were aid recipients in any given term. Courses transferred to complete Colgate degree requirements will reduce this eligibility.  Students receiving federal financial aid must maintain Satisfactory Academic Progress for continuation of such aid.

Application instructions: Domestic students need to reapply for financial aid annually by the deadline published on www.colgate.edu/financialaid.  Application requirements include the FAFSA and CSS PROFILE.  Additional requirements may be added if the financial aid applicant is selected for federal or institutional verification.  Students must log onto the Colgate portal to confirm receipt of financial aid materials and submit all missing requirements in a timely manner.  International students currently receiving financial aid, including undocumented and DACA students, do not need to reapply for aid annually. International students who did not receive Colgate aid upon admission are not eligible for aid in subsequent years.

Please direct any questions to the Office of Financial Aid at finaid@colgate.edu, or 315-228-7431, or in room G10 of the James B. Colgate Administration Building (Monday through Friday during regular university business hours).



Finances

Payment of Bills The bill for tuition, room and meals must be paid in advance of the beginning of each term (August 1st for the fall term, and January 1st for the spring term). Refer to the current university catalogue for charges for tuition, fees, room and meals. Past due amounts are subject to a late payment fee. Students with significant balances may be prohibited from registering for classes.

In cases where scholarship or other financial aid is expected, credit may be taken on term bills provided official notification of the award is received by the Office of Ac-counting and Control before classes begin. Students or parents who anticipate difficul-ty in meeting payments should consult with the Office of Financial Aid well in advance of the scheduled dates of payment.

A student is expected to satisfy promptly all bills due the university and to demon-strate a proper regard for all financial obligations. If tuition is overpaid resulting in a credit, Colgate reserves the right to apply the tuition credit to outstanding miscellane-ous financial obligations. Delinquency may result in cancellation of enrollment and loss of academic credit. The university reserves the right to withhold the academic records from any student who has not satisfied, or made provision to satisfy, accounts due to the university. In any term, students who fail to make satisfactory arrangements and enter courses without registering will be required to leave the university and forfeit all deposits and any academic credit for that term. Unpaid accounts may be submitted to an external agency for collection. Collection costs can be as high as 50% of the balance and will be added to the amount of indebtedness.


Refund Policy

On Campus Students must notify and receive permission from an administrative dean to withdraw officially or to take a leave of absence from Colgate. The official date of withdrawal is determined by the student’s administrative dean. A student who official-ly withdraws or is granted a leave of absence from Colgate will receive a refund on tuition, fees, room, and meals based on the percentage of time enrolled. Federal aid is refunded according to the Federal Title IV refund formula. State grants are refunded based on individual state regulations. After 60% of the enrollment period has passed, no refund of expenses or payment resources will be made.

This policy applies only to tuition, fees, room, and meals charged by Colgate University to a student’s tuition account. A sample of this refund policy is available by contacting the Office of Financial Aid at (315) 228-7431.

Off-Campus Study Groups A student who has been withdrawn from a Colgate-directed study group or Colgate-directed extended study after it has begun may be eligible for a refund according to the university’s refund policy (see above). For refund purposes, the first day of classes is the official starting date of the group, as listed in the pre-departure materials. Some off-campus study group fees and approved non-Colgate program fees are regulated by the host institution or a participating agency and are non-refundable. Therefore, these non-refundable fees do not fall under Colgate’s re-fund policy.

Billing Schedule

Term Billing Date Payment Date
Fall July 1 August 1
Spring December 1 January 1

Matriculated Undergraduate Students

A matriculated undergraduate student is defined as a student who is working toward a Colgate degree.

Tuition is charged by the term, and no student who completed his or her degree requirements in eight terms will be billed for more than the equivalent of four full years’ tuition. There is no additional tuition charged for course overloads nor is there a reduction for a reduced course load in any term.

Students who have completed the requirements for their degree may request, in advance, permission from their administrative dean to attend an extra term as a special student. Students granted such permission are billed each term, for one-half annual tuition or billed on a per course basis, whichever is less. Students that are granted per course billing status will also be charged for optional add-on fractional credit components. No tuition will be charged for required add-on fractional credit components, such as labs.

Students with advance placement or transfer credits may wish to consult their ad-ministrative dean to determine if they can complete their Colgate degrees in seven terms.

Visiting Students and Special Students

Visiting Students and Special Students are students who are not working toward a Colgate degree (non-matriculated). They will be billed each term for one-half annual tuition, or for one-eighth annual tuition per course, whichever is less. Visiting and most special students are not eligible to receive Colgate financial aid. 


Registrar Services, Academic Records and Transcripts

The Office of the Registrar is the repository for all student academic records and is the office that generates a student’s official college transcript. Official copies of the transcript, bearing the college seal and the registrar’s signature, may be mailed or sent electronically to other academic institutions, government agencies, prospective employers, and the like, but only upon signed, written request.

A transcript request form and additional information are available on the registrar’s office web page. Transcripts are generally processed within 3 working days of receipt of a signed request.

It is the policy of the university that transcripts cannot be released for anyone whose account with the Office of Financial Aid or the Office of Accounting and Control is not fully paid or current. The University also reserves the right to place a hold on a student’s transcript while a conduct matter is in process.

Academic records are sealed upon graduation, withdrawal, or permanent dismissal from Colgate University. No changes or additions to a student’s undergraduate transcript will be permitted after this date. This includes majors or minors, cross-listed courses, additional transfer credits, or additional courses taken at Colgate following graduation.

Transcript Notation Policy

Ongoing Equity Grievance Policy Investigation and Hearing or Student Conduct Board Charge
The University reserves the right to place a hold on the release of a student’s transcript if that student has an investigation or charges against them pending for violation(s) of the Equity Grievance Policy or for charges under the Code of Student Conduct.

Suspension or Expulsion
For crimes of violence, including, but not limited to sexual violence, defined as crimes that meet the reporting requirements pursuant to the federal Clery Act, institutions shall make a notation on the transcript of students found responsible after a conduct process that they were:

  • "Suspended after a finding of responsibility for a code of conduct violation" or
  • "Expelled after a finding of responsibility for a code of conduct violation."

Withdrawal
For the respondent who withdraws from the institution while such conduct charges are pending, and declines to complete the disciplinary process, institutions shall make a notation on the transcript of such students that they "Withdrew with conduct charges pending."

The University reserves the right to not permit a student to withdraw if that student has an investigation or charges against them pending for violation of the Equity Grievance Policy or for charges under the Code of Student Conduct. Should a student decide to leave and not participate in the investigation and/or hearing, the university may opt to proceed in absentia to a reasonable resolution and that student will not be permitted to return to Colgate unless all sanctions have been satisfied.

Removal of transcript notation
Appeals seeking removal of a transcript notation for a suspension may occur, provided that such notation shall not be removed prior to one year after conclusion of the suspension. Appeals for removal of a transcript notation should be directed to the Title IX Coordinator.

Notations for expulsion shall not be removed.

If a finding of responsibility is vacated for any reason, any such transcript notation shall be removed.

Questions regarding this policy should be directed to:

Marilyn Rugg
Associate Provost for Equity and Diversity, Title IX Coordinator
102 Lathrop Hall
315.228.7288
mrugg@colgate.edu


 



Food Service Program

The university has partnered with Chartwells to provide dining services on campus. Students may choose from Frank Dining Hall, The Coop and C-Store, Hieber Cafe and Donovan's Pub. Hours of operation, menus, events, meal plans and nutritional information can be found at www.DineOnCampus.com/Colgate.

Colgate dining services understands the importance of working closely with students who have food allergies and special dietary requirements and provides various offerings in our facilities accommodate their needs. A registered dietitian is available to meet with students to ensure their needs are being met and to provide free one-on-one counseling. To schedule an appointment visit www.DineOnCampus.com/Colgate

Meal Plan Contracts are required of all students living in traditional university residence halls. The dining plans provide students with several excellent options depending on the student’s needs. Please see descriptions below:

Premier Gold (Unlimited)

This plan is required for first and second year students but is available to all other students as well. Receive access to unlimited dining 24 hours a day, seven days a week at Frank Dining Hall,  unlimited access at the Coop, Hieber Café and Donovan’s Pub during hours of operation. This plan also includes smoothies in the C-Store, three Guest passes per semester and parents eat for free with their student in Frank Dining Hall. Students on the gold plan who live in townhouses or apartments can order everything needed to cook a meal in their residence without having to shop. Students may choose up to five meals per week and the recipe is included. Pick-up is in the C-Store.

Gate Membership (10 Meal Plan)

Juniors and seniors not living in traditional residence halls may choose this plan which will provide them with dining access seven days per week up to 10 meals at Frank Dining Hall, The Coop, and Hieber Cafe and includes $100 flex dollars per semester. Meals do not roll over from week to week, but unused flex dollars will roll over from fall to spring semester. At the end of the spring semester all flex dollars will be forfeited.

Maroon Membership (8 Meal Plan)

Juniors and seniors not living in traditional residence halls can choose the Maroon Plan that will provide them with dining access seven days per week for up to eight meals at Frank Dining Hall, the Coop, and Hieber Cafe and includes $75 flex dollars per semester. Meals do not roll over from week to week, but unused flex dollars will roll over from fall to spring semester. At the end of the spring semester all flex dollars will be forfeited.

Raider Membership (Block Plan)

Juniors and seniors not living in traditional residence halls may select the block plan and enjoy 70 meal swipes and $150 flex dollars per plan. Meal swipes may be used seven days per week at Frank Dining Hall, the Coop, and Hieber Cafe. Unused meal swipes and flex dollars roll over from semester to semester and at the end of the spring semester all unused meal swipes and flex dollars will be forfeited.

For those who do not have a meal plan or flex dollars, students may use gate cash, cash, debit or credit cards at any of the dining locations. Special door rates are available at Frank allowing students to eat as much as they would like by paying one rate.

Special Services

Items such as food for residence hall events and special dinners are available. Agreements for such special services may be made through the Colgate Dining Services Main Office in the Frank Dining Hall or by calling (315) 228-7670

Behavior

All students have the right to dine in a quiet and orderly atmosphere. Therefore, students are expected to conduct themselves with decorum while in the dining halls. Please note that the removal of dishware from a dining hall is forbidden. 

Student ID/Gate Cards

Student ID/Gate cards are mandatory for meal access, use of Gate Dollars or Flex Dollars. Meals are non-transferable to any other person. Temporary meal passes can be given for a lost or forgotten ID at the Colgate Dining Services Main Office in Frank Hall for a small fee during hours of operation. The pass is intended for students on the meal plan during that time. Temporary meal passes are not issued to students for Gate Dollars or Flex Dollar use. 


The Libraries

The Case Library & Geyer Center for Information Technology, which opened in March 2007, is the main library serving the humanities, social sciences, and interdisciplinary areas and university studies. The library brings together print, media, and digital resources. The combination is an interactive, user-friendly facility supporting the collaborative learning, central to study in the liberal arts. It is home to scholarly collections that support the curriculum, the Hieber Café, more than 144 networked computers, multimedia workstations, wireless networking, two electronic classrooms for instruction in use of library resources, and course reserves in both electronic and print format. Also provided are 1,035 seats, individual study carrels, and group studies, individual and group listening/viewing facilities, four reading rooms, and Information Technology Department resources and services such as the IT Help Desk, the Digital Learning and Media Center with 3D printers, and audio plus video recording studios. Two entrances on Level 3 provide ready access to the Circulation Desk, Research Sevice Desk, and Information Technology Service Desk. Level 5 provides spaces that are open 24:7 throughout the academic year. Discover all we have to offer at cul.colgate.edu.

The George R. Cooley Science Library, newly renovated in Summer 2015, is located in the lower level of McGregory Hall and serves the natural sciences including mathemat-ics, computer science and psychology. It provides a core collection supporting the sci-ences, 115 study seats, study carrels, networked computers, printing and specialized research assistance.

Research Help

Begin class research projects by starting with a trip to the reference desk, contacting librarian or emailing at “Ask a Librarian” at cul.colgate.edu/askalibrarian. Walk up to a librarian at the research service desk in the Case or Cooley libraries to get personalized guidance in finding and accessing information resources available in the libraries or on the internet or ask for a personalized research consultation with a librarian. Reference librarians are available in both libraries during the day and at Case Library & Geyer Center for Information Technology, Sunday through Thursday evening until 10:00 pm.

Finding Information

The library web page, available at cul.colgate.edu, features the Encore online catalog, access to digital and periodical resources, and information about collections and services. Students can find research materials in paper or digital full-text, check the location and status of specific items, find reserve items by course number, title, or professor name, obtain a list of items you have checked out, renew specific items, request items from other libraries, chat online with a reference librarian or fill out a request for a personalized research consultation with a librarian. A special remote access connection provides off-campus access to most of Colgate’s subscription databases as well.

Borrowing Materials

Students may borrow an unlimited number of books. The loan period is 5 weeks with 2 self-renewals which may be done online. Recalls may be placed at the circulation desk on items already checked out. Periodicals, reference materials, and items in special collections may be used only in the libraries. All course reserve articles are available online through the Moodle course management system. Other reserve materials may be borrowed with a Colgate I.D. card from the Case or Cooley libraries circulation desk.

Collections

More than 800,000 volumes and 99,000 periodical titles, microforms, and extensive, rapidly expanding digital collections provide access to primary source materials, periodicals, newspapers, and books. Audio-visual media, newspapers, maps, and a wide range of state and U.S. government documents round out the collections. Membership in the ConnectNY consortium provides 72-hour access to items from a combined collection of 5 million titles. The library web page, http://cul.colgate.edu, features the Summon research discover interface that provides unified access to an aggregate database of the online catalog, specialized access to digital and periodical resources, as well as information about collections and services. The libraries’ Special Collections and University Archives is available on Level 2 of Case-Geyer with notable collections on Joseph Conrad, George Bernard Shaw, the history of Colgate, the town of Hamilton, and Madison County. The Libraries’ collection of U.S. Government Documents is located on the Level 1 of Case-Geyer.

Libraries Contact Information

Circulation Desk (Case Library) ext. 7300
Reference Desk (Case Library) ext. 7303
Service Desk (Cooley Science Library) ext. 7312


Information Technology Services

Information Technology Services (ITS) provides to the Colgate community a wide array of computing and telecommunications services that fosters the exchange of information and ideas among faculty, students, and staff.

Classroom Technology

More than 90% of Colgate’s classrooms are technology enhanced.  Case Library and Geyer Center for Information Technology Services is home to both our Digital Learning and Media Center (DLMC) and our professional audio and video studios.  Opened in fall 2012, the DLMC is a collaborative studio for digital media creation and manipulation. Situated within the Learning Commons on level five, the DLMC houses 16 Macintosh workstations and serves as both a classroom for formal instruction and a lab for individual student work.  The studios, located on level one of Case-Geyer, house professional equipment capable of producing high-end audio and video productions. In Lawrence Hall, the W.M. Keck Humanities Resource Center provides technologies and staff support for language learning and instruction.

Instructional Support

The Collaboration for Enhanced Learning (CEL) provides coordinated support to faculty who wish to utilize current and emerging technologies to enhance student learning and to develop more creative connections between teaching, learning, and technology. In the Case-Geyer building, faculty, staff and students have access to an extensive media collection including films, videotapes, audiotapes, slide sets, video laserdiscs, and DVDs. Facilities for media editing and viewing are also available. Members of the Colgate community also have access to high-end laptops, digital cameras, and digital video cameras for on- and off-campus curricular work and research. Training in a variety of formats is offered throughout the year. ITS also provides support for general computing problems or questions, technology planning, and course-related projects and research.

Internet, Intranet, and Web Services

Colgate's website (www.colgate.edu) is the front-door of the University for much of the world. We provide easy access to information about Colgate using rich multi-media and integration with various social media sites.  Colgate's mobile site includes access to news, directions, contact directories, area information, dining menus, and bus schedules.  Additional features are added regularly.

Colgate provides students, faculty, and staff anywhere/anytime access to a variety of web-based services including portal, email, calendar, news and events, announcements, course registration and records, directories, textbook orders, online technology course, library catalogues, indexes and databases, and full-text resources.  All public spaces are wireless, including both libraries, all student residences, dining halls, and most outdoor areas.  Free web-authorizing space Is available to faculty, staff, and students.

Public Computing and Departmental Labs

In excess of a dozen public computing facilities and a number of departmental computer labs offer students access to more than 500 Windows and Macintosh computers connected to the local Colgate network, the internet, and dozens of software applications. The labs also house scanners, CD-RW burners and DVD players, and color printers. Additionally, many academic departments provide access to advanced software and specialized equipment specific to the course of study.

Telephone and Other Services

Local and long distance telephone services and voicemail are available to students and employees. Emergency phones in strategic locations and courtesy phones in all academic buildings are available for public use. Additionally, standard/basic cable television, internet, and campus network connections for personal computers are provided free of charge in all residence hall rooms.

Computing Policy

The policies governing access to network services, repairs, e-mail hardware and software, security, responsible use of networks and facilities, noncompliance and sanctions, and other areas are outlined at http://www.colgate.edu/offices-and-services/information-technology/privacy-and-security/policy and is subject to change through established procedures.


University Mail

U.S. Mail

  1. Services: A contract station of the U.S. Postal Service is operated by the university on the lower level of the O’Connor Campus Center. Postal services provided include: money orders, registered mail, certified mail, express mail, parcel post (ordinary and insured), and the sale of all necessary postal supplies.
  2. Hours: During the academic year, Colgate station is open from 10:00 a.m. to 4:30 p.m. Monday through Wednesday, 10:00 a.m. to 5:00 p.m. Thursday and Friday, and 9:00 a.m. to 1:30 pm on Saturdays. The station is closed in accordance with the university holiday schedule. Hours of operation are 10:00 a.m.-4:00 p.m. Monday through Friday when school is not is session.
  3. How to Address Mail: All incoming U.S. Mail for employees and students is processed through Colgate station. Each registered student is assigned a mail box in Colgate station. To facilitate delivery, all student mail should contain the Colgate box number and the following information in the following format:
Jane Doe
Colgate University A123
13 Oak Drive
Hamilton, NY 13346-1399

Campus Mail

  1. Services: In addition to the U.S. Mail, the mail service distributes official university mail and notices to employees and students. Students may use the campus mail to exchange personal correspondence with other students or employees.
  2. How to Use Campus Mail: All items placed in the campus mail for distribution must clearly identify the originator and the name and Colgate box number of the addressee.
  3. Restrictions: The following materials will not be delivered via campus mail:
    • Advertising, solicitations, or promotional material for commercial or private activities or for personal gain
    • Bulk mailings of materials that do not identify the originator and are not addressed to the recipient by name and box number
    • Any type of material, correspondence or literature that would be illegal for distributions through the U.S. Postal Service (e.g., chain letters)
Campus mail is not protected by U.S. Postal Service regulations. Items, other than official university mail, may be delayed, or stopped, if it appears they are in violation of the above rules.

Sealed material may be held until the originator can be contacted to open and verify the contents or to withdraw it from the mail system. If necessary, it may be opened by the director of mail services to determine the nature of the contents and/or the originator.

If the originator cannot be identified, material will be held for one week. It will then be turned over to the campus safety for further investigation or destroyed.

Distribution

Student organizations needing to make a distribution of notices or other material must seek approval in advance from the Director of the Center for Leadership and Student Involvement (Coop) and must coordinate their needs with the supervisor of mail services. Bulky or other nonstandard items (boxes of candy, “free sample” items, etc.) are of special concern due to the size limitations of mail boxes.

United Parcel Services (UPS)/FED EX

  1. Incoming Packages: All UPS packages for students, whether addressed to a box number or a dorm, are delivered to the Colgate Station. Students are notified by e-mail that a package is waiting. This notice and picture I.D. must be presented at the package window during regular hours to pick up the package.
  2. Outgoing Packages: Students wishing to send packages via UPS must make their own arrangements directly with UPS. The mail service will provide the proper phone number to contact UPS.


Bookstore

The Colgate Bookstore, Central New York’s largest independent bookstore and one of the premier small college bookstores in the nation, is located in the center of historic downtown Hamilton. Located one mile from campus at the main intersection, the bookstore serves a wide range of student, faculty, and community needs. Students will find all required and optional course books for classes and nearly 30,000 paperback and hardcover books of general and scholarly interest, including a unique international book collection and books written by Colgate professors and alumni. The bookstore offers an impressive selection of high quality Colgate clothing, gifts, and memorabilia, a wide array of school, room, art and office supplies, and a full service computer sales and repair department that offers hardware, software, and supplies at educational pric-ing. Rounding out this impressive facility comfortable seating, wireless internet access, an art gallery, a well-appointed conference room, and a community room that hosts hundreds of events each year.

Store Hours / Contact Information

Open 7 days/week: Monday-Friday; 9 a.m. to 5 p.m., Saturday; 10 a.m. to 5 p.m. and Sundays; 11 a.m. to 4 p.m. Store hours are extended during all special weekends at Colgate as well as during textbook rush. Bookstore phone number: (315) 228-7480. Fax number (315) 228-7471. Toll-free catalog line: (877) 362-7666. Website: www.colgatebookstore.com.

Special Services & Information

Campus Shuttle
The free campus shuttle conveniently stops at the bookstore every 15 to 30 minutes during business hours, and a special bookstore express shuttle runs on a continuous loop from Frank Dining Hall to the bookstore during textbook rush each semester.

Online Textbook Ordering
Colgate students can reserve and purchase or rent their textbooks online through the bookstore’s website by using their Colgate I.D. The website brings up only those courses that the student has registered for and lists all new and used books for each course. Books are then pulled by the bookstore staff, charged to a credit card through a secure server, and stored in the bookstore for fast and easy pickup when students arrive in August. Detailed information about purchasing textbooks at Colgate is provided on the bookstore website at www.colgatebookstore.com.


Competitively Priced Textbooks
The bookstore stocks large quantities of used textbooks each semester at 25% off new textbook prices. In addition, students never pay shipping and handling on textbooks or special orders for their courses.

Textbook Buyback
Buyback takes place in the bookstore once per semester during finals week and is an opportunity for students to sell their books back to the bookstore for cash. In recent years, textbook buyback has morphed into a fun event for students, which includes valuable bookstore coupons, themed games with prizes, and free food to help relieve some of the stress of finals week. Books that are being used during the following term are purchased from students at 50% off the new price. Titles not currently in use at Colgate are also purchased during buyback, though at the distributor’s prices.

Online General Book, Clothing, and Gift Ordering
The bookstore’s website features a 3 million book database, complete with cover art and book reviews, in addition to nearly 700 clothing and gift items. Orders may be picked up at the bookstore or shipped at no cost to the student’s campus mailbox.

Computer Sales and Service Department
The bookstore offers competitively priced laptop and desktop computer packages, experienced technical support, reliable repair and upgrade services, and a laptop loaner program that ensures that students are never without a computer when they need it most. Orders may be placed online at www.colgatebookstore.com, by phone at (315) 228-7776, by fax at (315) 228-7481, or in the store throughout the year.

Specialty Dorm Supplies
At the beginning of each semester, the third floor event room is transformed into a “dorm marketplace” filled with rugs, desk lamps, pillows, colorful tapestries, alarm clocks, storage crates, extension cords, shower totes, posters, cork boards, mirrors, even futons, which makes settling into a new semester that much easier.

Book and Merchandise Return Policy
Returns in saleable condition will be fully refunded if accompanied by the cash register receipt within the time frame specified by each department. Shrink-wrapped books and computer software packets are non-returnable once opened, and course packets, art material, special orders, and sale items are non-returnable. Exceptions to this policy may be made by the bookstore managers.

Payment Options
The bookstore accepts The Gate Card, Colgate Bookstore gift cards, MasterCard, Visa, American Express, Discover, cash, personal checks, traveler’s checks, and bookstore gift certificates. Gift certificates and gift cards are available in any denomination and may be purchased in person or by phone at (315) 228-7480.


Reserving Rooms and Facilities

For information regarding offices to contact to reserve rooms and facilities, consult the Colgate Faculty-Staff Directory published annually and the room reservation service at ems.colgate.edu