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Travel and Per Diem Expenses for External Grant Proposals


Follow the funding agency’s guidelines for travel and per diem charges. If no guidelines are provided, follow Colgate's Travel Policy.

Travel

To determine transportation and/or lodging costs, check online travel sites or contact one of the university's preferred travel agencies:
If using a personal car, the reimbursable mileage rate is 56 cents per mile (effective 1/1/2014), in accordance with IRS guidelines.

For Federal agency proposals involving international travel, see Airline Open Skies Agreements for exceptions to the “Fly America Act.”

Lodging

Estimate the cost of moderately priced accommodations using Web sites or the travel agencies listed above.

Meals & Incidentals

Follow Colgate's Travel Policy when budgeting meals and incidental expenses to be charged to a grant.