Personnel Compensation and Fringe Benefits Skip Navigation

Guidelines for Personnel Compensation and Fringe Benefits (2018-19)

Many grant proposals request compensation for one or more people involved in the project. In most cases, fringe benefits will be included. A multi-year proposal should include estimated yearly increases.
The information below should be used as a general guide; however, it is a good idea to check faculty compensation figures with associate provost Trish St. Leger (7224) and support and technical staff compensation with Jill Dinski (6668), director of HR operations.

A. Faculty

  • When the identity of the person to be paid by the grant is known, use exact salary figures. Otherwise, use an appropriate estimate, checking with Trish St. Leger (7224) to make sure the estimate corresponds to Colgate's existing salary structure.
  • To calculate faculty salaries for summer work, use a maximum of 2/9 (= two months) of the academic year salary, keeping in mind that July 1 is the date of annual salary increases.
  • Estimate annual salary increases at 2.5%.
Fringe Benefits:
  • Calculate faculty fringe benefits at 28.7% of salary.
  • If the agency does not allow fringe benefits to be paid from the grant, see the Faculty Handbook (section III.L.2.a) for information about life and medical insurance premiums during grant-supported leaves of absence.
  • If faculty from other institutions will be paid through the grant, contact assistant controller Andrew Fagon (7765) to help determine the correct rate and which institution will be responsible for fringe benefits.

B. Administrative, Support, and Technical Staff

If the identity of the person to be hired is known, use exact salary figures. Otherwise, use an appropriate estimate for salary. Check your figures with Jill Dinski (6668). Use the following percentages for fringe benefits:
  • 29.4% of salary for administrative employees
  • 43.1% of salary for support and technical employees
  • 29.4% of salary for interns
  • 10.0% of salary for persons working 1040 hours or less per year.

C. People Who Are Not Ongoing Employees

If the non-Colgate employee will work less than 1,040 hours per year under the grant, charge the grant 10% of salary for fringe benefits. If the person will work 1,040 hours or more, use the percentages in B, above.

D. Students

Summer research assistants typically conduct research for 8 to 10 weeks:
  • Stipend: $450 per week for summer 2019; $475 per week starting summer 2020.
  • Fringe benefits: 10% of stipend.
Academic-year research: The Office of Human Resources is responsible for all on-campus student employment during the academic year. Student wage rates are set according to the requirements of the position and the number of years the student has held that particular position at Colgate. No merit pay can be offered, and no fringe benefits may be charged for academic-year student work. For current rates, see “Student wage rates” under “Getting Paid” on the student employment page.