Clubs Sports Forms and Documentation

As a president or officer of your club sports team, you are responsible for submitting the necessary forms and documentation to the recreational sports office.

Completed forms must be emailed to Julie Vair (jvair@colgate.edu) in the recreational sports office in a timely manner. Contact the office at 315-228-7613 if you have any questions or concerns regarding club sports.

Required for Club Recognition

Each year, every club sport must submit the following materials to be recognized by, and receive funding from the university:

Information sheet
Primary club contact information
Due beginning of academic year, and when leadership changes

Club sports constitution form
Documents the fundamental structure of the club
Must be received and discussed prior to recognition

Risk Waiver Forms

Required for all participants

Risk form (list): For initial team signup
Risk form (individual): For players under 18 years old, new members after the initial list
Risk/Release (cycling club members): Includes vehicle and equipment information

Team and Competition Information

Club president handbook: Club procedures and policies
Team roster: Club membership and contact information (due at beginning of year and after membership changes)
Season information (schedule, vans, motels): Due beginning of season and when changes occur
Sample budget outline: Spreadsheet designed to help clubs figure yearly and trip costs.
Injury report: Submit after any club injuries
Game contract: Optional form if a contract is required
Season summary report: Due November 30 and April 15. Please provide detailed information for use in office communications.

Physical Education Credit

PE attendance record: Students can earn PE credit for participating in club sports. You must record participation weekly for members seeking credit. Please read the instructions carefully, and see more information about the PE requirement.

Finances, Payments, and Reimbursements

W-9 form: Use to pay adult officials. One for each official/contest. Return promptly to recreational sports office.
Cash reimbursement form: For giving members cash from a cas advance
Student time cards: Available in recreational sports office in Huntington
Cash advances: Send information to Julie Vair (jvair@colgate.edu) or Christina Amato (camato@colgate.edu) one week before the game.
Check requests: Send Julie Vair (jvair@colgate.edu) or Christina Amato (camato@colgate.edu) information ASAP.

Travel Forms

Trip itinerary: Required each time your club leaves Colgate
Personal car use form: Required from owner of cars used for club travel
Van license procedures: Campus Safety issues students van licences after completion of an online test, background check and driving test. Required before driving a Colgate Van.

Facility Use

Lacrosse, Ice Hockey, and Rugby Forms

Physical history form (new players): Required for new players
Physical history form (returning players): Required for returning players at beginning of year and when membership changes

Forms and Resources

Facility Hours

Trudy Fitness Center

Clubs Sports Forms and Documentation

Required for Club Recognition

Risk Waiver Forms

Team and Competition Information

Physical Education Credit

Finances, Payments, and Reimbursements

Travel Forms

Facility Use

Lacrosse, Ice Hockey, and Rugby Forms

RELATED LINKS

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