Club Sports Required Forms and Resources Skip Navigation

Clubs Sports Forms and Resources

As an officer of your club sports team, you are responsible for submitting the necessary forms and documentation to the recreational sports office.
Members of the Ultimate Frisbee club play a game of pickup on Whitnall Field.

Department of Recreation

Christina (Amato) Turner
Director of Recreation, Chair of PE
E-mail: cturner@colgate.edu


Katie Kammerdiener

Assistant Director of Recreation
E-mail: kkammerdiener@colgate.edu

 

Julie Vair
Administrative Assistant - Rec Sports Office
E-mail: jvair@colgate.edu

102 Huntington Gym
Phone: 315-228-7613
Mon – Fri, 10 – 6 p.m.


Guides for Club Sport Leaders

Home Event Planning
Before the Event:
  • Fill out the Event/Scheduling document in your club's Google folder with as much information as possible.
  • Be sure your event is on the Club Sports Calendar.
  • Confirm that all participants are on the club roster on IMLeagues.com.
  • Fill out the Request Form with any purchases, payments, or registrations that need to be completed.
  • Fill out the Equipment Request Form with any gear or uniforms that need to be checked out from the Huntington Cage.
After the Event:
  • Complete the Event Summary in your club's Google folder.
  • Send an Injury Report, indicating whether anyone was hurt during the event (even if there were no injuries!).
Here is a printable checklist to help you with your home event planning.
Away Event Planning
Before the Event:
  • Fill out the Event/Scheduling document in your club's Google folder with as much information as possible.
  • Be sure your event is on the Club Sports Calendar.
  • Confirm that all participants are on the club roster on IMLeagues.com.
  • Complete the Trip Itinerary with the details of your traveling party.
  • Anyone driving a personal vehicle must have a Personal Car Use Form on file with the Department of Recreation.
  • Fill out the Request Form with any purchases, payments, or registrations that need to be completed.
  • Fill out the Equipment Request Form with any gear or uniforms that need to be checked out from the Huntington Cage.
After the Event:
  • Complete the Event Summary in your club's Google folder.
  • Send an Injury Report, indicating whether anyone was hurt during the event (even if there were no injuries!).
Here is a printable checklist to help you with your home event planning.
 
Academic Year Timeline
Beginning of Year (Fall): Planning Events (throughout the year):
  • See Home Event Planning and Away Event Planning
Mid-Year (January):
  • Email your Rec Sport Supervisor with any changes to your leadership team.
  • Attend Club Sport Leaders Training.
  • New leaders: Attend individual meeting with Rec Sport Supervisor.
  • Update club roster on IMLeagues.com; be sure any new members or those returning from off-campus study have registered and completed required paperwork.
  • Represent club to recruit new members at annual Club Sport Fair.
End of Year (April):
  • Complete and submit Club Sport Tier Application for upcoming academic year.

Facility Use

Facilities will be requested by Rec Sports once you fill out the information the Club Sports Game/Event Scheduling in your Club's Google Drive Folder. Once updated, select File > Email Collaborators to send updates to the Department of Recreation staff. 

Schedules may be viewed on the campus EMS system.  Use the Browse Events Option and select your Facility under the Filter Link.

Teams should be familiar with facility use guidelines for both Sanford Field House  and Tyler's Field.

Vans

Van Reservations will be requested to B&G by Rec Sports once you fill out the information the Club Sports Game/Event Scheduling in your Club's Google Drive Folder. Once updated, select File > Email Collaborators to send updates to the Department of Recreation staff.

We recommend Clubs have multiple drivers. Trips over 4 hours require 2 drivers. Club members must have valid van license to use Colgate Vans, which are very limited, request as soon as you schedule games and events. Campus Safety issues students van licenses after completion of an online test, background check and driving test, note that this process takes 2 – 5 weeks.   The Driver Authorization Form should be taken to campus safety after you complete the online portion.