Travel Expenses - Colgate University Skip Navigation

Travel and Per Diem Expenses for External Grant Proposals

Follow the funding agency’s guidelines for travel and per diem charges. If no guidelines are provided, follow Colgate's Travel Policy.


To determine transportation costs, check online travel sites or contact the university's preferred travel agency (contact purchasing at 315-228-7474).

If using a personal car, the reimbursable mileage rate is 58 cents per mile (effective Jan. 1, 2019), in accordance with IRS guidelines.

For Federal agency proposals involving international travel, see Airline Open Skies Agreements for exceptions to the “Fly America Act.”


Estimate the cost of moderately priced accommodations using Web sites or a travel agent.

Meals & Incidentals

Follow Colgate's Travel Policy when budgeting meals and incidental expenses to be charged to a grant.