This information is part of the University’s pandemic travel policy.

Travel Form

Request for University-Sponsored International Travel

 

 

Domestic Travel

University-sponsored domestic travel is permissible without approval.

Staff and student travel for athletics

Intercollegiate varsity athletic travel is permissible University-sponsored travel. To allow for this, Athletics must adhere to any NCAA, Patriot League, and University guidelines for participation in intercollegiate (NCAA) competition as they develop. Full adherence to the Commitment to Community Health must be followed at all times during travel.

International Travel

University-sponsored international travel requires approval. Please see details about the approval process below.

Restricted Locations

Long-standing University policy prohibits travel to countries with U.S. Department of State designated Level 3 (reconsider travel) or Level 4 (do not travel) advisories. Currently, the U.S. Department of State designations present to Colgate complicated guidance, as many countries in the world are currently designated Level 3 or Level 4 due to COVID-19. 

Exceptions, however, will be considered by the University for travel to currently-designated Level 3 or Level 4 locations on a case-by-case basis.  These exceptions will be granted based on metrics are available through Colgate’s health and safety travel partner, International SOS (ISOS). 

Please refer to the section on Exceptions for International Travel to Restricted Locations below.

Approval Process

The procedures below must be followed for University funding for and approval of all University-sponsored international travel:
 

  • Requests for University-sponsored international travel must be made by completing the Request for University-Sponsored International Travel form. All requests will be reviewed by both Risk Management and the Budget Office. For faculty seeking this approval a representative from the Office of the Dean of the Faculty/Provost will be part of this approval process. Staff requests must include the approval of the supervisor and Vice President.
  • Travelers must comply with all applicable government-issued travel advisories and restrictions. Community members who intend to travel to a restricted location, as outlined above, must discuss a plan for their return to campus with their supervisor/department chair in advance of departure.
  • International travelers may be required to obtain a COVID-19 test pursuant to current CDC guidance, which has been adopted by New York State. Please note that COVID-19 vaccines may be required for travel to some international locations. 
  • Requests for University-sponsored international travel must be made by completing the Request for University-Sponsored International Travel form. All requests will be reviewed by Risk Management and the Budget Office.  As was stated above, for faculty seeking approval for University-funded or -sponsored travel, a representative from the Office of the Dean of the Faculty/Provost will be part of the approval process. 
  • On a case-by-case basis, exceptions for international travel to restricted locations may be considered using metrics available through Colgate’s health and safety travel partner, International SOS. Please refer to the section on Exceptions for International Travel to Restricted Locations below.
  • Requests for University-sponsored international travel must be made by completing the Request for University-Sponsored International Travel form. All requests will be reviewed by Risk Management and the Budget Office. Staff requests must include the approval of the supervisor and Vice President.
  • International travel to Level 1 or Level 2 countries for staff to include work for the University that must be done away from campus, which cannot be moved to a virtual or local setting is permissible with approval. 
  • International travel to Level 1 or Level 2 countries to attend professional or educational conferences is permissible with approval.
  • On a case-by-case basis, exceptions for international travel to restricted locations may be considered using metrics that are available through Colgate’s health and safety travel partner, International SOS. Please refer to the section on Exceptions for International Travel to Restricted Locations below.
  • Requests for University-sponsored international travel must be made by the sponsoring department by completing the Request for University-Sponsored International Travel form
  • International travel to Level 1 or Level 2 countries for students to include travel for academic credit that is necessary to meet a graduation requirement or necessary to complete an approved summer research project is permissible with approval. Students considering academic travel should confer with their advisor. 
  • International student travel as part of academic programs operated through the Office of Off-Campus Study to Level 1 or Level 2 countries is permitted. International travel to Level 1 or Level 2 countries for students participating in co-curricular and non-curricular activities supported by the University is permissible with approval.
  • For guidance on Level 3 or Level 4 countries, refer to the section on Exceptions for International Travel to Restricted Locations.
  • Student University-sponsored international travel, once approved, must be registered with off-campus study. 

Intercollegiate varsity athletic travel is permissible university-sponsored travel. To allow for this, the following will occur:

  • In accordance with current NCAA regulations, student-athletes and athletic staff will be tested for SARS-CoV-2 three times per week in the week leading up to competition.
  • Prior to each contest, consultation must take place between Colgate medical staff and medical staff from the opposing team. Testing results of both teams and status of school operations must be shared between schools and league administration.
  • The Health Analytics Team will review the data regarding both home and away contests to recommend to the division of Physical Education, Recreation, and Athletics (PERA) whether or not to participate in a given contest.
  • Athletics must adhere to New York State guidelines for participation in intercollegiate (NCAA) athletics.
  • When traveling for the University, every effort will be made to minimize contact with people outside of the travel party and extra stops to decrease the chance of disease transmission.
  • All intercollegiate athletic programs must travel under the supervision of athletic faculty (and will often be joined by certified athletic trainers).
  • Full adherence to the Commitment to Community Health must be followed at all times throughout travel.

Exceptions for University-sponsored International Travel to Restricted Locations

For a number of years, International SOS (ISOS) has been Colgate University’s health and security partner for international travel.

Decisions for exceptions to Level 3 or Level 4 designated countries will be based on a number of factors, including the destination risk assessment rating assigned by ISOS (ISOS risk assignments) in the following categories: Medical, Travel, COVID-19 Impact Rating (Travel), and COVID-19 Impact Rating (Domestic Operations). These are not the sole determinants, but will weigh heavily in the decision. To provide a sense of how likely a destination may be approved for travel based on the ISOS assignments:

  • Likely to be approved: The medical and travel risk assignments are both Low, and the COVID-19 Impact Rating (Travel) and COVID-19 Impact Rating (Domestic Operations) are both Very Low or Low.
  • Possibly approved: The medical and travel risk assignments are both Low or Medium, and the COVID-19 Impact Rating (Travel) and COVID-19 Impact Rating (Domestic Operations) are both Very Low, Low, or Medium.
  • Not likely to be approved: Either the medical or travel risk assignments are High or Very High, or the COVID-19 Impact Rating (Travel) or COVID-19 Impact Rating (Domestic Operations) are High or Extremely High.

To learn more about the ISOS Risk Assignments, go to ISOS Member Home, enter Colgate’s membership information, and click Login. Select the appropriate location in the Location List.

Vaccination Status and Travel

The CDC recommends that, if you must travel and you are eligible, you get fully vaccinated for COVID-19. Evidence continues to support the early findings that vaccines are efficacious against currently known variants of the virus and are effective in preventing asymptomatic transmission. According to the CDC, you are not considered fully vaccinated until it has been at least two weeks since your second dose of a two-dose series like the Pfizer-BioNTech or Moderna vaccine, or it’s been two weeks since you received a single-dose vaccine like the Janssen (Johnson & Johnson) vaccine. The University requires COVID-19 immunizations for all faculty, staff, and students.

In accordance with guidance from the New York State Department of Health, vaccination status exempts individuals from travel and close contact quarantine or post-arrival testing. The University, however, reserves the right to continue or return to these practices for health and safety reasons should they be necessary. 

This travel policy remains in effect for everyone, even if you have been vaccinated or recovered from a COVID-19 infection.