Student Personal Travel

For the overall well-being of the community, the University is asking that we all remain vigilant in the practices set forth by New York State to maintain public health. We also ask that you give due respect to the guidelines and practices established by the University in response to the novel coronavirus pandemic. The University reserves the right to require quarantine or make appropriate accommodations for others based on situations that may arise due to workplace or living situations. Student personal travel and individual decisions may have an impact on the University’s overall status. Therefore, all students are strongly encouraged to adhere to the following expectations:

  • Please, on your own initiative, minimize the risks of personal travel by getting vaccinated, avoiding locations that have a high incidence of COVID-19 or where face coverings are not required, and minimizing close contacts as much as possible.
  • Follow precautions to prevent the spread of COVID-19 during travel to and from campus, in keeping with the intent of the Commitment to Community Health and expectation that community members will use physical distancing, face coverings, frequent handwashing, and avoidance of close contact with other individuals to mitigate risk.
  • When possible, limit the duration of trips to the fewest number of nights away from the community. Select transportation, lodging, dining, and other activities that involve contact with the fewest people possible.
  • Understand your responsibilities related to changing government-issued travel advisories, including registrations, fines, quarantine, testing, and self-monitoring. 
  • Students engaging in low-risk travel are permitted to do so without prior approval. Low-risk travel is defined as day trips with no close contacts outside of their Colgate direct family unit; minimal or brief interaction with others while masked; interactions among only fully vaccinated individuals; and no public transportation (e.g. hiking at Chittenango Falls, or travel to a regional grocery store while maintaining 6 feet physical distance).
  • Students engaging in medium-risk travel may be permitted to do so with prior approval. Medium risk travel is defined as: requires an overnight stay; includes fewer than 10 close contacts outside the family unit; and does not require air travel or public transportation. For medium-risk travel, students are encouraged to have a COVID-19 test 3–5 days from their return to the Hamilton area. Students should also limit close contacts and monitor symptoms for seven days.
  • Students engaging in high risk travel may be permitted to do so with prior approval. High risk travel is defined as: requires air travel or public transportation; includes more than 10 close contacts outside the family unit; is to a location with high incidence of COVID-19; or is to a location with low or no expectation of physical distancing or wearing face coverings. For high risk travel, students are required to have a COVID-19 test 3–5 days from their return to the Hamilton area. Students should also limit close contacts and monitor symptoms for 7 days.
  • Where possible, students who do travel should consider other measures to minimize close contacts upon return to the Colgate and Hamilton communities and monitor symptoms for 7 days.
  • If a COVID-19 test is required or recommended upon departure or return, Colgate will provide the test. 
     

Employee Personal Travel

For the overall well-being of the community, the University is asking that we all remain vigilant in the practices set forth by New York State to maintain public health. We also ask that you give due respect to the guidelines and practices established by the University in response to the novel coronavirus pandemic. Employee personal travel and individual decisions may have an impact on the University’s overall status. Therefore, all employees are strongly encouraged to adhere to the following expectations:

  • Please, on your own initiative, minimize the risk of personal travel by getting vaccinated, avoiding locations that have a high incidence of COVID-19 or where face coverings are not required, and minimizing close contacts.
  • Follow precautions to prevent the spread of COVID-19 during travel to and from campus, in keeping with the intent of the Commitment to Community Health and expectation that community members will use physical distancing, face coverings, frequent handwashing, and avoidance of close contact with other individuals to mitigate risk.
  • When possible, select transportation, lodging, dining, and other activities that involve contact with the fewest people possible.
  • Understand your responsibilities related to changing government-issued travel advisories, including registrations, fines, quarantine, testing, and self-monitoring. 
  • Understand the community impact as well as the effect on individual departments and monitor the changing restrictions under all applicable government-issued travel advisories.
  • Employees who are not fully vaccinated are strongly encouraged to receive a COVID-19 test 3–5 days after return from travel.

Employees following the recommendation to quarantine after travel must notify their supervisor in advance and submit this form to human resources.

As your employer, Colgate University does not dictate the nature of your personal travel. However, as part of the commitment you have made to the health of the campus community, and with an understanding that your choices about personal travel and the resulting potential need to quarantine may impact your ability to perform your job duties, Colgate asks employees to take the following steps when planning personal travel:

  1. For international travel, please review the Department of State travel advisory levels by country and CDC risk assessment levels.
  2. Consider carefully whether the benefits of travel outweigh the risks to you and your close contacts. Learn about how to protect yourself from COVID-19 when traveling, including precautions for different types of transportation.
  3. Discuss your plans in advance, including the period of any required or precautionary quarantine, or other precautionary measures with your supervisor. As has always been the case, you must have your supervisor’s approval for any vacation or time-off requests. 
  4. If you must quarantine upon return from your travels, fill out this form.
    1. Be aware that, if your job requires you to be on campus but the nature of your travel will require you to quarantine, you may be required to use sick leave, vacation time, or take time without pay to cover the period of your quarantine.

Staff who have questions related to personal travel should feel free to contact the Human Resources Department and faculty should contact the Office of the Dean of Faculty. 
 

All employees must be aware that personal travel may temporarily prevent them from returning to work on campus. The University will communicate and work with employees to identify appropriate solutions, allowing them to take their available vacation time during the COVID-19 pandemic, as reasonably permitted. Where possible, employees who do travel should consider other measures to minimize close contacts upon return to the Colgate and Hamilton communities. Further, the University will endeavor to be as flexible as possible with employees who have already received approval for planned personal travel or who experience extenuating circumstances that would require travel.

At the same time, we must take appropriate precautions, consistent with governmental requirements and guidance, to protect our workforce, our students, and other members of the community. These precautions may require employees to, among other things, self-quarantine or self-isolate by using leave time or leave without pay for an extended period. Employees may also need to provide return-to-work documentation from their healthcare provider. The University reserves the right to deny vacation time, if it may require a post-travel quarantine period or other restrictions that could unreasonably delay an employee’s return to work (e.g., absence from work would create staffing coverage issues or other operational difficulties).

Employees who travel to an area that requires a quarantine period (at any point during their travel) and are unable to work remotely during that quarantine period are required to use their sick/vacation time and are not eligible for any other paid benefits under the New York COVID-19 Leave Law. Arrangements for working remotely should be approved in advance by your supervisor. 

After any travel, community members are encouraged to self-quarantine and monitor their health for 14 days or limit contact with others, where possible, and seek testing if travel was to an area with infection levels greater than within the community, even if not specifically required by travel advisories. Because the University is not supporting individual testing requests, community members are encouraged to find a test provider online through New York State or your local department of health.

Please be sure to consider carefully the above information when making any personal travel plans. Again, this would include considering the possibility that you may not be able to resume working on campus upon your return to the community and how that may impact your sick and vacation time balances.

Vaccination Status/Previous Infection

The CDC recommends and Colgate strongly encourages that, if you must travel and you are eligible, you get fully vaccinated for COVID-19. Evidence continues to support the early findings that vaccines are efficacious against currently known variants of the virus and are effective in preventing asymptomatic transmission. According to the CDC, you are not considered fully vaccinated until it has been at least two weeks since your second dose of a two-dose series like the Pfizer-BioNTech or Moderna vaccine, or it’s been two weeks since you received a single-dose vaccine like the Janssen (Johnson & Johnson) vaccine.

In accordance with guidance from the New York State Department of Health, vaccination status does exempt individuals from travel and close contact quarantine or post-arrival testing, but the University reserves the right to continue these practices for the health and safety of our community. 

This travel policy remains in effect for everyone, even if you have been vaccinated or recovered from a COVID-19 infection.