This information is part of the University's pandemic travel policy.

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Student Personal Travel

Student personal travel and individual health decisions will have an impact on the University’s overall health conditions. Therefore, all students are strongly encouraged to adhere to the following:

  • Please, on your own initiative, minimize the risks of personal travel by getting vaccinated, avoid locations that have a high incidence of COVID-19, and minimize close contacts as much as possible.
  • Follow precautions to prevent the spread of COVID-19 during travel to and from campus, in keeping with the intent of the Commitment to Community Health.
  • When possible, limit the duration of trips to the fewest number of nights away from the Colgate community. Select transportation, lodging, dining, and other activities that involve contact with the fewest people possible.
  • Understand your responsibilities related to changing government-issued travel advisories, including registrations, fines, quarantine, testing, and self-monitoring. 
  • All personal travel is permitted without prior approval, but with additional guidance for medium and high risk travel.
    • Low-risk travel is defined as day trips with no close contacts outside of their Colgate direct family unit; minimal or brief interaction with others while masked; interactions among only fully vaccinated individuals; and no public transportation (e.g., hiking at Chittenango Falls, or travel to a regional grocery store while maintaining 6 feet physical distance).
    • Medium risk travel is defined as: requires an overnight stay; includes fewer than 10 close contacts outside the Colgate family unit; or is to a location with moderate incidence of COVID-19 [go to https://covid.cdc.gov/covid-data-tracker/#county-view to view level of community transmission]; and does not require air travel or public transportation. For medium-risk travel, students are encouraged to have a COVID-19 test 3–5 days after their return to the Hamilton area — call Student Health Services to schedule a test. Students should also limit close contacts and monitor symptoms for 14 days.
    • High risk travel is defined as: requires air travel or public transportation; includes more than 10 close contacts outside the Colgate family unit; or is to a location with high or substantial incidence of COVID-19 [go to https://covid.cdc.gov/covid-data-tracker/#county-view to view level of community transmission]. For high risk travel, students are strongly encouraged to have a COVID-19 test 3–5 days after their return to the Hamilton area. Students should also limit close contacts and monitor symptoms for 14 days.
  • Where possible, students who do travel should consider other measures to minimize close contacts upon return to the Colgate and Hamilton communities and monitor symptoms for 14 days.
  • If a COVID-19 test is required or recommended upon departure or return, Colgate will provide the test

The University reserves the right to require quarantine or other appropriate accommodations based on situations that may arise due to workplace or living situations. 

The University reserves the right to require quarantine or other appropriate accommodations based on situations that may arise due to workplace or living situations. 

Employee Personal Travel

Employee personal travel and individual decisions will have an impact on the University’s overall public health. Therefore, all employees are strongly encouraged to adhere to the following:

  • Please, on your own initiative, minimize the risk of personal travel by getting vaccinated, avoid locations that have a high incidence of COVID-19, and minimize close contacts.
  • Follow precautions to prevent the spread of COVID-19 during travel to and from campus, in keeping with the intent of the Commitment to Community Health.
  • When possible, select transportation, lodging, dining, and other activities that involve contact with the fewest people possible.
  • Understand your responsibilities related to changing government-issued travel advisories, including registrations, fines, quarantine, testing, and self-monitoring. 
  • Understand the community impact as well as the effect on individual departments and monitor the changing restrictions under all applicable government-issued travel advisories.
  • Employees who are not fully vaccinated are strongly encouraged to receive a COVID-19 test 3–5 days after return from travel.

As an employer, Colgate University does not dictate the nature of employees’ personal travel. However, as part of the commitment made to the health of the campus community, and with an understanding that choices about personal travel and the resulting potential need to quarantine may impact your ability to perform your job duties, Colgate asks employees to take the following steps when planning personal travel:

  1. For international travel, please review the Department of State travel advisory levels by country and CDC risk assessment levels.
  2. Consider carefully whether the benefits of travel outweigh the risks to you and your close contacts. Learn about how to protect yourself from COVID-19 when traveling, including precautions for different types of transportation.
  3. Discuss your plans in advance, including the period of any required or precautionary quarantine, or other precautionary measures with your supervisor. As has always been the case, you must have your supervisor’s approval for any vacation or time-off requests. 

Staff who have questions related to personal travel should feel free to contact the Human Resources Department and faculty should contact the Office of the Dean of Faculty.
 

All employees must be aware that personal travel may temporarily prevent them from returning to work on campus. The University will communicate and work with employees to identify appropriate solutions should this occur, allowing them to take their available vacation time during the COVID-19 pandemic, as reasonably permitted. Where possible, employees who do travel should consider other measures to minimize close contacts upon return to the Colgate and Hamilton communities. The University will endeavor to be as flexible as possible with employees who have already received approval for planned personal travel or who experience extenuating circumstances that would require travel.

At the same time, we must take appropriate precautions, consistent with governmental requirements and guidance, to protect our workforce, our students, and other members of the community. These precautions may require employees to, among other things, self-quarantine or self-isolate by using leave time or leave without pay for an extended period. Employees may also need to provide return-to-work documentation from their healthcare provider. The University reserves the right to deny vacation time, if it may require a post-travel quarantine period or other restrictions that could unreasonably delay an employee’s return to work (e.g., absence from work would create staffing coverage issues or other operational difficulties).

Employees who travel to an area that requires a quarantine period (at any point during their travel) and are unable to work remotely during that quarantine period are required to use their sick/vacation time and are not eligible for any other paid benefits under the New York COVID-19 Leave Law. Arrangements for working remotely should be approved in advance by your supervisor. 

The CDC currently recommends that unvaccinated travelers self-quarantine after travel for 7 days with a negative test and for 10 days without a test. All community members are encouraged to monitor their health for 10 days after travel and seek testing if travel was to an area with infection levels greater than within the community. Because the University is not supporting individual testing requests, community members are encouraged to find a test provider online through New York State or your local department of health.

Please be sure to consider carefully the above information when making any personal travel plans. Again, this would include considering the possibility that you may not be able to resume working on campus upon your return to the community and how that may impact your sick and vacation time balances.