This policy applies to courses taken as part of a study abroad program and also courses completed at American colleges and universities. Generally, concentration credit for courses taken off-campus are awarded on the basis of criteria and guidelines spelled out in this policy, and as applied by the department’s transfer credit representative. Currently, the department’s transfer credit representative is Professor Valerie Morkevicius.
Please note, this policy does not govern whether transfer credit(s) are accepted by Colgate University for general graduation credit, but governs only whether transfer credit(s) may be used to satisfy requirements for the political science major and minor. For more information on the university’s general transfer credit policy, please visit the registrar’s website
. POSC courses which are presented to the Registrar, but not approved for POSC concentration credit, may nonetheless be designated as POSC courses by the Registrar’s office, even though they will not be counted as satisfaction of concentration major or minor requirements. Thus, their designation as “POSC” courses does not mean they satisfy concentration requirements.
This policy also does not
govern which transfer credit(s) may be counted toward the International Relations major and minor. Currently, the International Relations program’s transfer credit representative is Professor Ed Fogarty
What follows is a brief layout of the political science department (POSC) transfer credit policy.
Steps to Obtain Provisional Approval of Transfer Credits for POSC Major or Minor Concentration Credit
To begin the process of obtaining approval of transfer credits for POSC concentration credit, you must submit two items via e-mail to Professor Morkevicius (firstname.lastname@example.org
The first item is a complete electronic copy of the syllabus for the course(s) for which you wish to receive concentration credit. Submit the syllabus as an e-mail attachment instead of a link, because links often disappear or change. The syllabus copies you provide will be used to determine whether the course qualifies for concentration credit. If you are unable to obtain a current syllabus for the course, then past syllabi for the same course will suffice until a current syllabus becomes available. If current or past syllabi are inaccessible at the time of your application, then a comparable course description that contains a weekly breakdown of reading, a listing of course requirements, and the grade distribution may be considered in lieu of syllabi. If none of these items are available, then consult with the transfer credit representative to determine whether there is a suitable alternative. Please note, that without some form of documentation that details the focus, substance and requirements of each course listed on your application, it will be difficult to determine whether the listed course satisfies the department’s transfer credit policy, and specifically the criteria for awarding concentration credit.
Allot 10-14 days for the department’s review process to be completed, assuming you have submitted all of the necessary documentation. If you have not submitted all of the necessary documentation, then it will take longer. So, be sure to not wait until the last minute to submit your application and accompanying documents. You should understand also that each application is reviewed and approved on a case-by-case basis. Consequently, just because a course was previously approved for your roommate or friend does not mean it will be automatically approved for you as well, given that courses and the instructors assigned to them often undergo changes from one semester to the next.
If the department transfer credit representative has approved the course, he will notify you and the registrar by e-mail that provisional approval has been granted for the course, and will give it a Colgate course designation. If the course has a near equivalent in the department, it will be designated with the the number of that course. If a similar course is not offered in the department, it will be given a generic designation, usually POSC 391 or 392.
Types of Department Approval
The following two types of approval are ordinarily obtained through the approval process just described:
If the review of your transfer credit application is done prior to your completion of the course or on the basis of something other than the final complete course syllabus, then only a “provisional approval” will be granted, assuming the course satisfies the criteria outlined below. To actually receive POSC concentration credit, however, a final approval must be granted.
If the review of your application is done following your completion of the course, then a final review will be conducted to determine whether “final approval” is granted provided: the course satisfies the criteria outlined below, you have submitted the final complete course syllabus to the department’s representative, you have submitted also the graded writing assignment(s), and you earned a satisfactory grade (‘C’ or better) in the course. In the event that a copy of the graded assignment cannot be produced, electronic proof that it has been graded (an email from the instructor to that effect, a screenshot from an electronic teaching platform, etc.) will suffice. Provisional approval is not necessary in order for you to obtain final approval.
For a typical 15-week semester course, a substantial amount of reading must be required each week.
Assignments must be substantial, including a midterm and final and a significant writing assignment or assignments (approximately eight pages or more). The substitution of considerable other work for one of these elements may be considered sufficient, though a course requiring only short assignments (journal entries, diaries, etc.) will not be considered favorably.
Department Deadlines for Approval of Transfer Credit as Concentration Credit
The political science department does not have a deadline for approval of transfer credit for concentration credit. At any time prior to graduation from Colgate University, you may apply for concentration credit—either before completion of an off-campus course or after completion of the course. Keep in mind, however, that while the POSC department does not have deadlines for approval, you should allow 10-14 days for processing of your Application for Transfer Credit, once all of the form and accompanying documentation have been fully submitted.
The Off-Campus Study Office has its own deadlines to which you must adhere, and those tend to fall around November during the fall semester and around February and April during the spring semester. The Office of the Registrar has its own set of deadlines as well. To learn of the deadlines set by these other offices, please visit their websites. You can find the Off-Campus Study office website
. The Registrar’s website can be found at: www.colgate.edu/offices-and-services/registrar. Or, you may contact Carol Drogus in the Office-Campus Study Office (email@example.com
) or the Registrar’s Office (firstname.lastname@example.org
What is the political science department’s deadline for submission of an Application for Transfer Credit?
There is no department deadline. You may submit your application for concentration credit at anytime. However, the Registrar’s Office and also the Off-Campus Study Office each has a set of deadlines you must meet. Please consult those offices concerning their deadlines.
How long does it take to complete the department’s review process?
Ordinarily, 10-14 days should be allotted for the review process. In some instances more time is required, in others less. To be safe, allot 10-14 days.
Where do I submit my Application for Transfer Credit?
Submit your application and accompanying documents via e-mail to the POSC department’s representative. Currently, Professor Noah Dauber is the department’s representative who reviews transfer credit applications. So you should e-mail your application and accompanying documents (as attachments) to him at: email@example.com.
Is there a difference between obtaining approval for concentration credit and obtaining approval for university credit?
Yes. It is possible to obtain approval for university transfer credit and, at the same time, to not receive approval for concentration credit. However, it is not possible to obtain concentration credit if the course(s) is not approved by the Registrar for university transfer credit.
If I take a different set of courses than those on the Transfer Credit Application that was provisionally approved, may I later ask for approval of the new courses?
Yes. Note, however, the approval process will begin anew. Meaning, you must follow all of the steps listed earlier.
If I enroll in a study abroad program from the department’s recommended programs list, will I will automatically receive concentration credit for all of the courses I take?
No. Every off-campus course you take must be reviewed and approved for concentration credit, including courses offered by a recommended program. Why? Because the course offerings of recommended programs often change, as do the instructors. Hence, it is necessary to review your course selections. It is strongly suggested that you obtain provisional department approval for concentration credit prior to enrollment in a department recommended program.
If an off-campus course does not require a writing assignment but the instructor agrees to assign me a special writing assignment, does this satisfy the transfer credit policy?
No. There is important give-and-take that occurs between an instructor and student during the research and writing process. The POSC department will not impose this additional workload on non-Colgate instructors, especially where this additional work was not configured into the original course design.
If Colgate University’s International Relations (IR) Program awards transfer concentration credit for a course, does the course also qualify for political science concentration credit?
No. Each application for transfer credit is reviewed on a case-by-case basis. Just as there are separate requirements for the IR major and the POSC major, so there are separate considerations that go into deciding whether an off-campus course satisfies the requirements of each major.
Why do I need to supply so much documentation to obtain provisional approval? Why can’t I supply this information after I have begun or completed the program?
You may submit your application and documentation at any time you wish. However, the provisional approval process is intended to help you select quality courses and also potentially save you money by helping you maximize your off-campus study experience.
Why is the program I am applying to not listed on the department’s list of recommended programs, but it is on other Colgate University department listings?
After extensive review and consultation, the department as a whole makes the decision whether to recommend a program to its major. The review is based on a wide variety of considerations, including prior experience with departments, careful review of its offerings, the instructors, etc. The fact that the program of interest to you is not on the POSC list does not mean it is a low quality program, only that the POSC department has not yet opted to include it.