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The Bylaws of the Student Government Association of Colgate University


Adopted March 31, 2009
Last Amended April 25, 2018

Table of Contents:

Article I: Student Organizations
Article II: Budget Allocations Committee
Article III: Election Procedures
Article IV: Bylaws of the Senate
Article V: SGA Regular Meetings
Article VI: Student Task Forces
Appendices

Article 1: Student Organizations

Section 1: Basis for the Approval of Student Organizations

  1. Constitution
    1. Each organization must write a constitution in the manner set by the Government, as defined in the SGA Constitution.
      1. Organizational constitutional amendments including organizational name changes must be submitted to the Student Organizations Committee (SOC) and approved by majority vote, though technical amendments need not be approved.
      2. Any constitutional issues irresolvable by the SOC will be referred to the Senate for deliberation.
    2. The mission of the organization must be clear in the constitution.
  2. Purpose
    1. The organization must benefit and enrich the Colgate community.
    2. The organization must fill a unique niche within the Colgate community.
    3. The organization must be open to anyone who wishes to participate. If an organization wants to be exclusive or selective, its constitution must reflect clear and specific reasoning, as determined by the SOC and Senate.
    4. The organization must define a sustainable plan of leadership and membership longevity to maintain an active and engaged student organization.
  3. Registration Paperwork
    1. Each organization must submit a Student Organization Recognition Information sheet, constitution, and petition of interest with thirty (30) student signatures.
  4. Gaining Recognition
    1. A representative from the organization must first meet with the Director or Assistant Director of CLSI and the SGA Liaison to ensure that the group’s mission statement meets the aforementioned requirements.
      1. The organization must be able to participate in required procedures for SGA recognized student groups. This includes attendance at leader meetings and submission of all required paperwork.
      2. Organizations are encouraged to submit any and all meeting minutes and action plans to the Liaison to support recognition interest if applicable.
    2. There must be a liaison from the organization present at the SOC meeting and Senate approval meeting to answer questions. The organization is eligible to be reviewed and debated by the Senate at the Senate meeting chosen at the discretion of the Speaker and the Liaison, with every effort made to present groups in an equitable and timely manner.
    3. Organizations will be considered for recognition by the Senate if they meet the following two requirements:
      1. The organization must come before the SOC within three weeks of the first regular weekly SOC meeting of the semester.
      2. The organization must obtain majority endorsement by all present or proxied members of the SOC at the time of the organization’s appearance before the SOC.
  5. Senate Approval
    1. Each organization must be approved by a majority vote in the Senate.
    2. The Senate should consider the approval of new organizations in at least one (1) Senate meeting per month, with specific dates established in the Senate and published in a calendar at the beginning of each academic semester.
    3. Prior to the weekly meeting of the Senate, the Recording Secretary will provide the Senate answers to the following questions in addition to the agenda:
      1. Why does the organization want to be CLSI-recognized?
      2. Does the organization fulfill the three tenets of CLSI-recognized groups?
        1. Uniqueness
        2. Inclusivity
        3. Sustainability
      3. How will the organization be run? (officers, general meetings, etc.)
      4. What does student interest look like?
      5. What programming or activities is the organization planning to bring to campus?
      6. How much funding does the organization anticipate needing?
      7. Is there a national chapter or any outside University involvement?
  6. Re-Recognition
    1. The above process for gaining SGA recognition applies to any de-recognized organization looking to regain official recognition status. All paperwork must be updated and resubmitted.
    2. All organizations will have one year of recognition upon approval.  At the end of the first year of recognition, organizations must submit an annual Organization Assessment form to be completed in a timeframe at the discretion of the Director of the Center for Student Leadership and Involvement (CSLI).

Section Two: Student Organization Responsibilities

  1. Required Paperwork
    1. Organizations are required to complete the Organization Assessment Tool (OAT) throughout the academic year in order to renew their recognition:
      1. Organizations must complete the OAT I: Initial Forms within the allotted time set by the Liaison and CLSI advisors to an online platform.
      2. OAT A: Attendance will be available online for organizations to keep track of their required attendance and submissions to meetings and forms, respectively.
      3. Organizations must upload a completed OAT F: Final Evaluation, which will be available on April 1, by the end of the academic year to their online platform.
      4. Organizations are responsible for submitting a Post-Funding Evaluation Form following each event or series of events hosted by said organizations over the course of each semester. Evaluation Forms document organization use of BAC and other funding, event attendance, collaboration between organizations, and overall event planning feedback.
    2. Post-Funding Evaluation Forms must be completed within 30 days of the conclusion of the event or series of events, and will be available on an online platform.
      1. If an event or series of events is sponsored by multiple organizations, only the sponsoring organization that took the lead in acquiring BAC funding is responsible for submitting an Evaluation Form.
      2. Organizations must submit a Post-Funding Form for every event they host. For a Brown Bag Series, each individual brown bag must have a post-funding form; for weekly coffee hours, every coffee hour event must have a post-funding form.
  2. Required Meetings
    1. Organizational representatives must attend mandatory meetings including the following:
      1. Two officers, primarily the Executive and Financial officers, must attend the CLSI Leaders Training that is offered once every semester.
      2. One officer must attend two of the CLSI Leadership Series, a set number of which will be offered each semester.
  3. Sanctions
    1. Failure to submit OAT 1 within the allotted time will prevent organizations from participating in the following semester’s Student Involvement Fair.
    2. Failure to attend CLSI Leaders Training will result in the following actions:
      1. Failure to attend one of the two offered in the academic year will result in the suspension of access to BAC funding for the first four (4) academic weeks of the following semester.
      2. Failure to attend CLSI Leaders Training sessions will result in a vote of derecognition of the group by the Senate.
    3. Failure to attend one or more of the CLSI Leadership Series will prevent organizations from participating in the following semester’s Student Involvement Fair.
    4. Failure to submit OAT F will result in the suspension of access to BAC funding for the first eight (8) academic weeks of the following semester.
    5. Any failure to fulfill any combination of two or more of the previous bulleted points will result in derecognition of the organization.
    6. Student organizations found to be in violation of the criteria set forth by the Student Government Association shall be subject to the following list of punishments as determined by the Student Organizations Committee:
      1. Organization leaders meet with the SOC to discuss issues and possible punishments moving forth.
      2. One-time restriction of Slush fund as determined by the SOC.
      3. Required attendance at more than the normally required amount (3) of CLSI meetings by organizational representatives. If there are no more upcoming trainings in the current semester, this requirement applies to the following semester.
      4. Re-selection of organization leaders through an organization-based election. Officers shall assume positions immediately following selection.
      5. Flat cap on BAC proposals for the current semester as determined by the SOC.
      6. Derecognition upon a majority vote of the Senate of the Student Government Association.
    7. The Liaison is responsible for notifying organization leaders of all applicable punishments and sanctions in full detail in a timely manner.
  4. Revoking CLSI Recognition
    1. A student group’s recognition only lasts one year and must be renewed through the Organization Assessment Tool and evaluative pieces set by the CLSI Advisors.
    2. A student group’s recognition is under the discretion of the CLSI Advisor and is dependent upon the completion, quality, and evaluation of the Organization Assessment Tool.
      1. Any student group can be derecognized that has been inactive for one year (two consecutive semesters), as defined by the failure to attend all CLSI Leader’s Training sessions provided within the academic year or the failure to fulfill any of the two or more bullet points aforementioned in Section 2.D Sanctions.
      2. Misuse of BAC funds can result in derecognition (purchase of alcohol, misappropriation of allocated funds/purchase of unauthorized items etc.).
    3. The Liaison, SOC, BAC, and CLSI Advisors will monitor whether the groups continue to meet all requirements in this Section. They will report any inactive groups to the Senate for derecognition and notify groups with a high risk of derecognition.
    4. A majority vote of the Senate is required to derecognize CLSI groups.
    5. Upon derecognition, former groups forfeit all BAC funds remaining in their accounts, and they forfeit all rights associated with CLSI recognition and SGA-recognized student groups.
  5. Appealing Bylaw Provisions
    1. Any organization may appeal decisions regarding sanctions provided by these Bylaws. Organizations have the right to approach the Liaison and SOC with evidence to plead their case. On recommendation by the SOC, cases shall be brought to the Senate for final decisions to be determined by majority vote.
    2. If an organization is derecognized or fails to receive initial recognition, the organization may appeal the decision in writing to the Organization Advisory Committee (OAC) within 10 business days after receiving notification of the decision. The OAC shall review the request for recognition or renewal of recognition, and shall render a final decision based on the criteria set forth in this Section and in the Relationship Statement (including without limitation the Advising Department’s standards and practices adopted pursuant to the Relationship Statement).
  6. Section 3: Privileges of SGA-Recognized Student Groups

    SGA-Recognized student groups, as defined in the Constitution of SGA, have the following privileges:
    1. Use of Colgate’s name.
    2. Use of Colgate’s facilities, including the sponsoring or presenting of a public performance on Colgate property.
    3. Use of Colgate vans.
    4. Fundraising.
    5. Use of the Colgate Print Shop. All printed materials and publications must include the full date (i.e. month, day, and year).
    6. Use of the CLSI copy machine for organization-related business.
    7. An email account.
    8. Funding from the BAC and budget account.
    9. First choice for Coop tables or tables at the Student Involvement Fair.

Article II: Budget Allocations Committee

Section 1: Membership

  1. The Parliamentarian, Liaison, Speaker, and all appointed SGA Cabinet members are ineligible for full membership on the BAC.
  2. A Full Member of the BAC maintains full speaking and voting rights.
  3. An Alternate Member maintains full speaking rights. The Treasurer will grant him or her voting rights in the absence, abstention, or recusal of a full member.
  4. All members must attend a training session at the start of each semester, to be run by the Treasurer.
  5. All members must attend all BAC meetings, and at the behest of the Treasurer perform other activities related to the BAC.
    1. Failure to appear at three (3) BAC meetings in an academic semester shall result in the immediate and automatic dismissal from the BAC, which will not require Senate approval.
    2. If a dismissed member of the BAC has an extended leave of absence (e.g. medical leave) they may be reinstated at the beginning of the subsequent semester at the discretion of the Treasurer.

Section 2: Selection of Members

  1. New BAC members shall be chosen at the end of the academic semester before they assume office. The SOC shall oversee the selection process each semester.
  2. Applications shall be open to all Association members, with the exception of those in the Government ineligible from sitting on the BAC, according to these Bylaws.
  3. The Elections Commissioners shall send a campus-wide announcement to all Association members detailing how to apply to the BAC. They will also be the primary contacts for the candidates through the process.
    1. The application process must be publicized at least one week prior to the published deadline. Completed applications must be submitted to the Elections Commissioners by the published deadline as determined by the Election Commissioners.
    2. Applicants must also submit a résumé and a list of all past and present activities and groups with which they have been affiliated on campus and feel comfortable disclosing. This list will be used throughout the application process to aid in ensuring that diverse interests are represented on the BAC.
  4. After the application deadline, the SOC will review all applications and make its recommendations to the SGA Government Leadership.
  5. The SGA Government Leadership, as defined in the Constitution, shall constitute the BAC Selection Committee. The Director of the Center for Leadership and Student Involvement (CLSI) or an appointee shall be invited to all relevant committee meetings as a nonvoting member with full speaking rights.
    1. Upon receipt of the SOC’s recommendations, the Leadership will review all BAC applications. It must consider all SOC-recommended applicants before any others.
    2. The Selection Committee shall schedule interviews with the candidates at its convenience. The Treasurer should convey during the interviews the importance of BAC positions and the time commitment the positions entail. All Committee members must be present for all interviews.
    3. The Committee shall evaluate the candidates based on their abilities and qualifications.
    4. The Committee will appoint one new BAC member for each vacancy and present the appointees to the Senate for confirmation by a simple majority. If the Senate does not confirm a candidate, the Committee is charged with appointing someone else from the applicant pool. No new member may take office before confirmation, except where outlined in Section 3 of this article.

Section 3: Quorum and Vacancies

  1. A quorum of the BAC shall be seven members.
    1. The Treasurer may assume membership rights if necessary to reach a quorum.
    2. If quorum cannot be met, the meeting shall be postponed.
  2. Should a Full Member vacancy occur on the BAC, the BAC Selection Committee shall appoint one of the Alternate Members to assume the balance of the vacated term. This appointment requires Senate confirmation.
  3. Should an Alternate position become vacant, it need not be filled until the next selection process of BAC members. Should recusals or vacancies prevent the BAC from reaching a quorum at a time when one or more BAC funding proposals require immediate attention, the Treasurer shall request SOC members to serve as acting BAC members to reach a minimum quorum for each meeting until the vacancies are filled.
    1. The Treasurer shall first invite the Liaison to serve as an acting BAC member, followed by the other SOC members in order of tenure on the committee.
    2. To permanently fill vacancies that inhibit a quorum, the BAC Selection Committee shall appoint an eligible member of the Association to fill the balance of the vacant terms, subject to Senate approval.

Section 4: Government Operating Account

  1. Purpose
    The Operating Account of the Student Government Association may supply funds for the explicit use of business pertaining to the Government of the Student Government Association, as defined in Article I of the Constitution of the Student Government Association.
  2. Sources of Funding
    The Operating Account will receive its funding in the form of a percent allocation from the Fund Allocation Pool at the discretion of the BAC as fully described in Section 2,3 A.
  3. Procedure
    1. The Treasurer must be notified prior to the execution of each allocation.
    2. When considering allocation requests from the Operating Account, the bodies described below should take into account the Guidelines for Funding as described in II:3:C.
    3. For allocations up to $250:
      1. Any funding requested from the operating account in the amounts of up to and including $250 dollars shall be decided on by the concurring opinion of the President and the Vice President of SGA.
      2. The President and Vice President must both agree. If there are dissenting opinions, the Treasurer will rule on whether the funding in question is necessary and proper.
      3. The President must log these expenses in an Executive Order.
    4. For allocations greater than $250 and less than $1000:
      1. Any funding requested from the Operating Account in amounts greater than $250 and less than $1000 shall be decided by the Leadership of the Government.
      2. A majority vote of the permanent, voting members of the Leadership is required for the allocation to be granted.
    5. For allocations greater than $1000:
      1. Any funding request from the Operating Account in amounts greater than $1000 shall be decided by the Senate of the Government.
      2. A majority vote of Senators present and voting is required for the allocation to be granted.
    6. Government Accounts
      1. The funds allocated to the Government Operating Account but not used in a year shall be automatically transferred to the Government Savings Account.
      2. To access funds in the Government Savings Account, the amount needed must exceed $5,000 and requires a 2/3 majority in both the leadership, and the Senate.
    7. Summer Allocations
      1. The President, Vice President, Treasurer, and a member of CLSI must all be in unanimous consent for a summer allocation to be issued.
        1. The total of all summer allocations may not exceed $1000.
        2. Before any allocation can be made, the President must receive non-binding recommendations from both the Treasurer and a member of CLSI.
    8. For allocations required to cover fixed costs of Government Operations:
      1. Certain fixed costs are associated with the regular function of the Student Government. These include student copier costs in the CLSI office and related administrative duties.
      2. These allocations are essential to the function of the Association and therefore cannot be vetoed.
      3. The Director or Assistant Director of CLSI will advise the Treasurer of these allocations, who will in turn notify other officers of the Government.
    9. Treasurer Oversight:
      1. The Treasurer, who acts as the central officer of fiscal policy for the Government, is tasked with managing and keeping books on the Operating Account (Constitution IV:I:E). As such, the Treasurer will retain oversight of the allocations from this Account.
      2. If the Treasurer deems any allocation granted by the President and Speaker questionable, unnecessary, irresponsible, or in conflict with a BAC decision, he can refer the allocation request to the Leadership.
      3. If the Treasurer deems any allocation granted by the Leadership questionable, unnecessary, irresponsible, or in conflict with a BAC decision, he can refer the allocation request to the Senate.
      4. CLSI may access up to $6,000 annually from the SGA Government Operating Account without Senate approval. Funding beyond $6,000 requires a simple majority in the Senate and approval by the Treasurer for all expenditures.
    10. At the beginning of each semester, the BAC will allocate $5000 to support tailgating events that focus primarily on non-binary/women’s varsity games and Tier 1-3 club sports teams. These funds shall:
      1. Be allocated at the discretion of the Athletic Life Coordinator in collaboration with the Athletic Director for Marketing and Promotions.
      2. Be used primarily for entertainment and food, included but not limited to pre-athletic events or intermissions of said events.
      3. Not be used for the purchase of alcohol.

Section 5: Procedural Documents

  1. The BAC shall maintain an official procedural document titled, “BAC Procedure Book.” The Procedure Book shall articulate mandatory operating procedures and guidelines not specified in the Bylaws or Constitution.
    1. The BAC Procedure Book and all amendments must be ratified by the Senate.
    2. Amendments may only be made before the BAC starts accepting funding proposals for the next semester.
  2. The BAC and/or Treasurer may also maintain a “Treasurer’s Handbook” and a “BAC Member Handbook” that outline duties, responsibilities, recommendations, and common practices of the respective positions. These documents will not be binding.

Article III: Election Procedures

Section 1: Definition of Terms

  1. “The Candidate,” means a person seeking office, by virtue of their qualifications according to this code and rules established hereunder as listed by the Elections Commissioners on the official ballot.
  2. “The Campaign,” means urging the candidacy of, endorsing the candidacy of, aiding the candidacy of, or advertising the candidacy of any candidate.
  3. A “Living Unit,” shall be defined as any University recognized residence.
  4. A “Campaign Agent,” means a person who attends any campaign strategy meeting or is privy to campaign planning and/or who provides advice (or) physical support to a campaign upon being solicited by a candidate.

Section 2: Senatorial and Class Council Election Procedures

  1. Requirements for Candidacy
    The Candidate:
    1. Must properly complete the petition for their candidacy.
    2. Must plan to be in residence (on campus or in Hamilton, NY) for the duration of their term of office. Senators and class council members who will be off campus for a semester are eligible to run for the term of one semester.
    3. Must be a member of the class that they represent on class council or Senate.
    4. [Effective Fall 2017] Must consent to having votes/abstentions on resolutions and constitutional amendments published online to be accessed by any Colgate University student.
  2. Candidate Responsibilities
    The Candidate shall:
    1. Be responsible for obtaining a petition and completing it.
    2. Acquaint themselves with and abide by election guidelines, rules, and regulations.
    3. Assume the office so declared by their petition if elected.
    4. Supply verification for meeting election requirements.
    5. Maintain control and assume responsibility for all campaigning done on their behalf.
    6. Turn in their petition with a 150-word statement (the position paper) to be made available by the Election Commissioners to all voters prior to the elections.
  3. Code of Conduct
    The Candidates:
    1. Will conduct themselves in a manner consistent with the Colgate University Code of Conduct.
    2. Shall be responsible for the actions of those persons acting on their behalf, including all members of their campaign staff.
  4. Responsibilities of the Election Commissioners  
    The Election Commissioners Shall:
    1. Agree, when appointed, not to campaign for or verbally support any candidate.
    2. Not relinquish the right to vote.
    3. Establish the time and procedures for casting votes in accordance with the bylaws.
    4. Void any petition which does not fulfill the election code and regulations.
    5. Establish and publish all election deadlines and announce the final results.
    6. Present the rules to the candidates and ensure the adherence to all election rules.
    7. Resign their post if they are a candidate in an election (the Student Government Association President and the Vice President will appoint a member of the Student Government Association to fill the vacancy at the earliest time).
    8. Reserve the right to respond to complaints regarding the content of campaign material, and after consultation with the Parliamentarian, may request that the candidates remove the content in question. Failure to comply will result in removal from the ballot.  
  5. Petitions
    Each candidate shall:
    1. Complete a petition in order to be placed on the ballot. The information required is as follows: Name, email address, position desired, box and telephone number, signature certifying that all the information is valid, that the candidate has obtained the required number of signatures, and that the candidate is knowledgeable of and will abide by the election rules.
    2. Obtain 35 signatures from members of the candidate’s class, of which no more than 15 can be obtained from each candidate’s own living unit.
    3. Return petitions to the Student Government Association office by the deadline established by the Elections Commissioners.
  6. Schedules and Deadlines
    For the purpose of maintaining uniform procedures, all elections will:
    1. Be announced, and publicized by the Elections Commissioners through all reasonable avenues of student communication, at least a week prior to the voting date.
    2. Have petitions available the day after the first announcement.
    3. Have position papers due along with the petition, which will be due by the date established by the Elections Commissioners and not to exceed two weeks.
    4. Be held on the online voting platform
  7. Ballot Counting and Assumption of Role Procedure
    1. For Senate elections, the Election Commissioners shall notify the highest vote-receiving candidates of their win.
    2. The Election Commissioners shall save the entire list of candidates, sans the number of votes received, in the order of which they received the most votes.
    3. Should any candidate resign, become incapacitated, decline to assume their position, be impeached, be dismissed, or otherwise be unable to fulfill duties of  Senate, the Election Commissioners shall offer the position to the next highest vote-receiving candidate.
    4. The candidate who is offered the position has forty-eight (48) hours to accept the position or the Election Commissioners shall offer the position to the next highest vote-receiving candidate.
    5. Should the list of candidates become exhausted or listed candidates decline assuming the role of Senator, the Election Commissioners shall hold new elections.
  8. Ballots and Voting Procedures
    Election Commissioners will:
    1. Establish the times of voting and will make public the candidate’s position papers for the voters.
    2. Ensure accurate verification of those persons voting.
    3. Test and coordinate the electronic voting systems prior to the election.
    4. List the candidates on the ballot in alphabetical order (according to the last name of the candidate listed on the petition).
    5. Notify the candidates and campus of the results at the earliest time.
    6. Make arrangements, in the event of a tie in a class council election, for a run-off to be held between the top two vote-getters in accordance with the customary rules and regulations governing all Student Government Association elections, except where specified, and shall take place the week following the general elections. Additionally, a run-off election will be held in the event that no candidate receives more than 5% of the total vote; this election will be run between the top two recipients of votes.
    7. Make every effort to contact all members of the Student Government Association and record their vote during the election period.
    8. Be permitted to adopt extraordinary rules and procedure when faced with prohibitive constraints of time, in consultation with the Parliamentarian.
  9. Campaign Material
    1. Candidates:
      1. May publicize themselves within methods permitted by the established campaigning rules and University regulations.
      2. Are responsible for informing campaign agents as to the content of these campaign rules.
    2. Campaign Agents:
      1. May publicize the campaign within methods permitted by the established campaigning rules and University regulations.
      2. Must abide by campus policy that advertising is the first come first served. Posters advertising campus events or another’s candidacy must not be covered or torn down.
      3. Are reminded that “campaigning” is promoting one’s name as specified in Article I. Violation of this rule will result in the disqualification for that day’s votes cast for that candidate.
      4. Are not allowed to send unsolicited electronic messages.
      5. May send electronic messages only to groups that individuals have joined with the explicit understanding that they may receive this material.
  10. Penalties and Appeals
    1. The process for penalties and appeals is as follows:
      1. Any member of the Student Government Association may lodge a complaint in reference to violations in these procedures.
      2. A written complaint may be submitted to the elections commissioners by a ticket or its representatives before the polls close.
      3. Complaints will be rectified by Elections Commissioners, in consultation with the Parliamentarian. They will decide the validity of the complaint and try to rectify the situation.
      4. If the problem remains unresolved, the following process shall be initiated:
        1. The Leadership will decide the validity of the complaint and try to rectify the situation. The Chair of the Leadership shall determine the procedures for and preside over the appeals hearing. All leadership members who are campaign agents may take part in the hearing, but must relinquish their right to vote on the appeal. The members of the Leadership, however, shall retain all other privileges. In the event that the Chair is a campaign agent, the Parliamentarian shall preside over the hearing.
        2. The Senate shall be the final arbiter of the appeal in the event of a split vote in the Leadership hearing.
        3. The decision of the Leadership may be appealed to the Senate by any party involved in the case. The Senate must decide by a majority vote whether to hear the appeal. The Chair of the Senate shall determine the procedures for and preside over the appeals hearing. All Senators who are campaign agents may take part in the hearing, but must relinquish their right to vote on the appeal. The Senators and Leadership may retain all other privileges including the right to speak and debate. In the event that the Chair is a campaign agent, the Parliamentarian shall preside over the hearing.
      5. For violations of the election procedures by a candidate, the Election Commissioners, in consultation with the Parliamentarian, may remove the candidate from the ballot or deduct a percentage of a candidate’s vote, depending on the situation in question.
      6. Failure to hand in required materials by the appointed deadlines will prohibit the candidate from being listed on the ballot.
      7. Any candidate may request a recount when the election is decided by a margin of less than five percent of the votes cast, if the election is not held electronically.
      8. The Elections Commissioners shall ensure any penalties incurred during the original elections will be carried over to the run-off election.
  11. Graduate Student Delegates
    1. A graduate student delegate candidate must obtain signatures from a majority of the currently-enrolled graduate students. Upon certification by the Election Commissioners, this petition will be sufficient to constitute election as a Delegate.
    2. If this seat remains vacant after an appeal for candidates by the Elections Commissioners, the Commissioners need not actively pursue filling the vacancy.
    3. The Graduate Delegate shall be exempt from all attendance and training requirements in these Bylaws, though they shall retain all the rights of a Senator.

Section 3: Presidential and Vice Presidential Election Procedures

  1. Requirement for Candidacy The candidate:
    1. Must properly complete a Student Government Association election petition.
    2. Must plan to be in residence (on campus or in Hamilton, NY) for the duration of their term.
    3. May not serve in more than one office within Legislature.
  2. Eligibility of the Presidential/Vice Presidential Ticket
    Both members of each Presidential ticket must have served on the Legislature or as an officer of the Student Government Association for at least one semester and at least four semesters of combined experience for the ticket to be eligible for candidacy.
  3. Candidate Responsibilities
    The Candidate shall:
    1. Be responsible for obtaining a petition and completing it.
    2. Acquaint themselves with and abide by election guidelines, rules, and regulations.
    3. Direct their campaign manager to act as their ticket’s official point of contact with the Elections Commissioners and the Leadership.
    4. Assume the office so declared by their petition if elected.
    5. Supply verification for meeting election requirements.
    6. Turn in their petition with a 150-word statement (the position paper) to be made available by the Elections Commissioners to all voters on the day of elections.
    7. Provide the Elections Commissioners with a list of all campaign agents at the commencement and end of the campaign period.  The Elections Commissioners reserve the right to request an updated list at anytime during the course of the campaign period.
  4. Code of Conduct
    The Candidates:
    1. Will conduct themselves in a manner consistent with the Colgate University Code of Conduct.
    2. Shall be responsible for the actions of campaign agents.
    3. Shall understand that all gifts and/or provided services of monetary value from any and all persons including enrolled students and persons not affiliated with Colgate University will be included in the maximum allotted to tickets for campaign expenditures.
    4. Notify the Elections Commissioners of any campaign services to be performed by current Colgate Students. Failure to notify the Elections Commissioners may be grounds for penalties as listed in “Penalties and Appeals.” These donated services must be made public to the Student Government Association.
  5. Miscellaneous Items
    Senators and elected and/or appointed officials may not campaign for a specific candidate in their official function as enumerated in the Constitution. They may (excluding parliamentarian and election commissioners), however, participate in a campaign as long as they are identified as campaign agents on the official list provided to Elections Commissioners.
  6. Responsibilities of the Elections Commissioners and Parliamentarian
    The Elections Commissioners shall:
    1. Not campaign for or verbally support any candidate, but shall not relinquish the right to vote.
    2. Establish the dates, times and procedures for casting votes in accordance with these Bylaws.
    3. Finalize all elections procedures by the commencement of the campaign period. These procedures are not subject to revision until the end of the campaign period.
    4. Void any petition which does not fulfill the election code and regulations.
    5. Establish and publish all campaign and election dates and deadlines and announce the final results.
    6. Assemble an annual Handbook that contains the rules for the Election, and obtain Senate approval of it so that it may become the Official Election Handbook no later than one week before it is to be distributed to candidates.
      1. Should any emergency amendments to the Election Handbook be necessary after the election process begins, the Senate may amend with a three quarters majority.
      2. The Handbook may not be amended after the campaign period begins.
    7. Present the Election Handbook to the candidates and ensure the adherence to all election rules.
    8. In consultation with the Treasurer, facilitate and determine the campaign spending limit.
    9. Collect campaign receipts and arrange for candidates to be reimbursed by the Student Government Association.
    10. Resign their post if they are a candidate in an election (the Student Government Association President, and the Vice President will appoint a member of the Student Government Association to fill the vacancy at the earliest time.)
    11. The Parliamentarian shall:
      1. Not campaign for or verbally support any candidate, but shall not relinquish the right to vote.
      2. Resign their post if they are a candidate in an election.  
  7. The Student Government Association Presidential/Vice Presidential Ticket
    1. The Student Government Association President and Vice President will be elected together on the same ticket.
    2. The Elections Commissioners shall hold an information session for all interested parties regarding the President and Vice President positions, preferably before February 28. At this meeting, candidates may announce their ticket. The Commissioners shall hold a second information session at least one week, but no more than two, after the first meeting and preferably before the second week of March. Petitions are distributed to candidates and tickets are officially declared at this second meeting.
    3. All other requirements stated in Article III shall be applied to the ticket.
  8. Petitions
    1. Each candidate must complete a petition in order to be placed on the ballot. The information required is as follows: Name, desired position, box and telephone number, signature certifying that all the information is valid, that the candidate has obtained the required number of signatures, and that the candidate is knowledgeable of and will abide by the election rules.
    2. Candidates must obtain 150 signatures from Colgate Student Government Association members, no more than 40 of which may be from their own living units.
    3. A living unit shall be defined by any University recognized residence. Petitions must be turned into the Student Government Association Office by the deadline established by the elections commissioners.
  9. Schedules and Deadlines
    1. All elections will be announced, and publicized by the Elections Commissioners through all reasonable avenues of student communication, at least one week prior to the voting date.
    2. Petitions will be available the day after the first meeting in March.
    3. The position paper and the petition will be due by the date established by the Elections Commissioners prior to the commencement of the campaign period.
    4. Failure to hand in required materials by the appointed deadlines will prohibit the candidate from being listed on the ballot.
    5. The campaign period starts and is limited to the two weeks before the last day of voting.
    6. Voting will span a two- to four-day period determined by the Elections Commissioners and near the second week before Spring Mid-Term Recess.
    7. Information sessions or debates will be scheduled by the Elections Commissioners after consultation with the candidates.
  10. Ballots and Voting Procedures
    1. The Elections Commissioner will establish the times of voting and will make public the candidate’s position papers for the voters.
    2. The Commissioners shall ensure accurate verification of those persons voting.
    3. Unless otherwise specified by the Elections Commissioner, voting will take place electronically.
    4. The candidates will be listed on the ballot in alphabetical order by last names of the presidential candidates listed on the petitions.
    5. Tabulation will occur the evening of the last day of voting, and the candidates will be notified of the results as soon as possible and before anyone else.
    6. In the event of a tie, or if no candidate receives more than 50% of the vote, a runoff election will be held between the top two candidates.
    7. Members of the Student Government Association who are off-campus for the election shall be sent the candidates’ position papers and shall be contacted as soon as all the petitions have been collected. Every effort shall be made to contact the interested parties and record their voted by the day of elections.
  11. Campaign Material
    1. Candidates may publicize themselves within methods permitted by the established campaigning rules and University regulations.
    2. Candidates are responsible for informing campaign agents as to the content of these campaign rules.
    3. Posting information on campus is first come first serve. Posters advertising campus events or another’s candidacy must not be covered or torn down.
    4. Candidates are reminded that “campaigning” is promoting one’s name as specified in Article III, Section I.
    5. Candidates are not allowed to send unsolicited electronic messages regarding their campaign.
    6. Electronic messages may only be distributed to groups that individuals have joined with the understanding that they may receive this material.
    7. Candidates are allowed to send one campus distribution email via the Elections Commissioner.
    8. The Election Commissioners reserve the right to respond to complaints regarding the content of campaign material and order candidates to remove the content in question.  This order is subject to appeal, however the campaign material in question must be removed until the appeals process has ended.
  12. Violations
    For violations of the elections procedures by a candidate and/or campaign agents, the Elections Commissioners may take an appropriate deduction of up to fifty percent of a candidate’s funds, remove a candidate from the ballot, or deduct a percentage of a candidate’s vote, depending on the situation in question.
  13. Miscellaneous Items
    1. The Parliamentarian shall resolve any disagreement between the Elections Commissioners.
    2. All decisions to issue a violation must be written and distributed to every campaign. The violation and the corresponding punishment are both subject to appeal.
  14. Appeals
    1. Any member of the Student Government Association may lodge a complaint in reference to violations in election procedures.
      1. A written complaint may be submitted to the Elections Commissioners until no later than 48 hours after the polls close.
      2. The Leadership will decide the validity of the complaint and try to rectify the situation. The Chair of the Leadership shall determine the procedures for and preside over the appeals hearing. All Leadership members who are campaign agents may take part in the hearing, but must relinquish their right to vote on the appeal. The members of the Leadership, however, shall retain all other privileges. In the event that the Chair is a campaign agent, the Parliamentarian shall preside over the hearing.
      3. The Senate shall be the final arbiter of the appeal in the event of a split vote in the Leadership hearing.
      4. The decision of the Leadership may be appealed to the Senate by any party involved in the case. The Senate must decide by a majority vote whether to hear the appeal. The Chair of the Senate shall determine the procedures for and preside over the appeals hearing. All Senators who are campaign agents may take part in the hearing, but must relinquish their right to vote on the appeal. The Senators and Leadership shall retain all other privileges including their right to speak and debate. In the event that the Chair is a campaign agent, the Parliamentarian shall preside over the hearing.
      5. Should the complaint involve either of the Election Commissioners or Parliamentarian, the involved party shall recuse themselves from any discussions regarding the validity and/or rectification of the complaint.
    2. The President of the University sits as an ex officio, voting member on all Boards and Committees.
    3. The President of the Student Government Association is considered a permanent invited guest with speaking privileges at the Academic Affairs Board. In the absence of the President, the Vice President of the Student Government Association is granted this status.

Section 4: Speaker of the Senate, Parliamentarian, Liaison to Student Groups, and Treasurer Election Procedures

  1. Speaker of the Senate
    1. The Elections Commissioners shall conduct an election for the Speaker at the first meeting of every semester.
    2. Senators eligible for and interested in holding the position of Speaker shall come to Senate with prepared remarks.
    3. A question and answer session will follow the prepared remarks, to be within a time limit set by the Parliamentarian.
    4. The Senate and any member of the Association shall then begin debate on the candidates.
    5. Immediately after debate, each Senator shall submit their vote to the Elections Commissioners in written form as prescribed by the Elections Commissioners.  The Parliamentarian shall oversee the ballot counting process.
    6. The winner of the election shall preside over the remainder of the meeting.  
  2. Parliamentarian, Liaison, and Treasurer
    1. The Elections Commissioners shall conduct an election for the Parliamentarian, Liaison, and Treasurer prior to the end of the last Senate meeting of the year.
    2. Candidates eligible for and interested in holding the position of Parliamentarian, Liaison, and Treasurer shall submit a written statement of no more than 150 words to the Elections Commissioners a week before the vote in Senate.
    3. During the appropriate Senate meeting, each candidate will deliver their prepared remarks, to be within a time limit set by the Parliamentarian.
    4. A question and answer session will follow the prepared remarks.
    5. The outgoing Parliamentarian, Liaison, and Treasurer can offer a formal recommendation of their desired replacement.  
    6. The Senate and any member of the Association shall then begin debate on the candidates.
    7. Immediately after debate, each Senator shall submit their vote to the Elections Commissioners in written form as prescribed by the Elections Commissioners.  The Parliamentarian shall oversee the ballot counting process.
      1. In the case of an election for a Parliamentarian, the Speaker shall oversee the ballot counting process. If the Speaker is a candidate in the election, then a random Senator shall be chosen to oversee the ballot counting process.

Section 5: Governance Board Election Procedure

  1. Role of Elections Commissioner:
    1. The Elections Commissioner shall open an application portal on the Student Government Association website before the end of the preceding academic year  in which the Governance Boards would be active.
  2. Candidate Requirements
    1. Candidates eligible and willing to hold a Governance Board position must submit an application to the Elections Commissioner before the end of the application period as determined by the Governance Board Review Committee.’
      1. Applications must remain anonymous to the Governance Board Review Committee until appointments have been finalized.
  3. Governance Board Review Committee
    1. The Governance Board Review Committee shall be composed of the President, Vice President, Secretary of Campus Affairs, Class Leadership Council Chair, and the Parliamentarian.
      1. Each member of the review committee, with the exception of the President, shall retain a full vote when appointing Governance Board Members.
      2. In the event of a tie, the President is expected to issue the tie-breaking vote.
    2. The Governance Board Review Committee shall review applications and appoint the best-fit candidate to the Governance Board.
      1. The review committee shall review applications and issue appointments during the Student Government Association Orientation.
      2. The review committee must issue appointments before the commencement of the new academic year.
      3. In the event that the review committee is unable to make appointments for a governance board position(s), the committee shall re-commence the election process with Elections Commissioner’s oversight.

Article IV: Bylaws of the Senate

Section 1: Senators

All Senators retain the following rights and responsibilities:
  1. To attend their committee meetings and all Senate meetings.
    1. If a Senator cannot attend a Senate meeting, they must notify the Recording Secretary prior to the start of the meeting.
      1. The Senator may have another Senator or Association member proxy for them at the meeting. The absent Senator must notify the Recording Secretary of the proxy by 4:30 p.m. EST the day of the meeting.
      2. A Senator or member of the Association is only allowed to proxy for one Senator at a time.
      3. A member of the Leadership may not proxy unless that member is a Senator.
      4. A proxy assumes the missing Senator’s duties for the duration of their absence.
      5. If the above conditions are met, the Recording Secretary shall record that the Senator’s absence as a proxy absence.
      6. A Senator’s voting rights on substantive matters in Senate, but not speaking rights, shall be suspended for two weeks if they exceed one of the following number of absences in a single semester:
        1. One unexcused absence and two proxies;
        2. Two unexcused absences;
        3. Four proxies.
      7. All members of Senate shall be publicly notified when such a suspension occurs.
      8. If a Senator arrives after the opening gavel, they will be charged with an absence. However, if they arrive by the end of Committee Reports, they instead will be charged with a proxy absence.
      9. The Recording Secretary shall enforce the Attendance Policy. If a Senator chooses to appeal a decision, the case shall be referred to the Parliamentarian for adjudication.
    2. If a Senator cannot attend a committee meeting, they must notify the Committee Recording Secretary prior to the start of that meeting.
      1. A Senator’s voting rights on substantive matters in Committee, but not speaking rights, shall be suspended for two weeks if they exceed three absences from committee in a single semester. All members of the committee shall be publicly notified when such a suspension occurs.
      2. It is the responsibility of the Committee Recording Secretary to notify the executive Recording Secretary if a committee member has exceeded three absences. If a Senator appeals the Recording Secretary’s decision, the case shall be referred to the Parliamentarian for adjudication.
    3. More absences will result in a vote of expulsion from the Senate.
    4. Elections to replace the removed Senator will be conducted in accordance with the SGA Bylaws.
  2. To participate in all business on the floor of the Senate.
  3. To vote on all business brought before the Senate.
  4. To relay Senate activity to constituents.
    1. [Effective Fall 2017] The Senate, through the use of the EVS, shall keep and publish individualized voting records for the Association to access online. The record shall include all votes on resolutions and constitutional amendments.
    2. [Effective Fall 2017] Senators’ names and Colgate email addresses shall be listed with the information regarding whether they voted, abstained, or were absent for each vote. There will be no trace of a senator’s decision to vote affirmatively or negatively on the bill. Additionally, the vote tally for, against and abstaining for resolutions and constitutional amendments for each academic class will be posted.
    3. [Effective Fall 2017] The responsibility of confidentially publishing voting records shall be with the SGA Webmaster(s).
    4. [Effective Fall 2017] Online voting records will only be available to those who have appropriate Colgate University login information, and will be removed from the record following the conclusion of each academic year.
  5. To relay constituent concerns to the Senate. In general, the job of the Senator shall be to facilitate student action, in addition to acting on behalf of the student. Senators should be familiar with the resources available for students who wish to advocate for themselves and their own interests.
    1. Senators must complete Safe Zone Training, Title IX Training, and Green Certification within 6 academic weeks of either their election to office or the beginning of their elected terms.
    2. Safe Zone and Title IX Trainings completed during the academic semester preceding the Senator’s term of office will satisfy their respective requirements, and any Senator with an up-to-date Green Certification as determined by the Sustainability Office and/or Sustainability Coordinator will be exempted from completing the Green Certification.
    3. Failure to complete a training by the deadline will result in ½ of an unexcused absence per week after the deadline until they sign up for or complete the training. Failure to attend the training for which the senator signed up will result in further ½ unexcused absences accumulating as described above.
    4. The Positive Sexuality Coordinator shall maintain the list of Senators who have completed Safe Zone and Title IX Trainings, and the Sustainability Coordinator shall maintain the list of Senators who have completed Green Certification.
  6. To attend the bi­annual Day of Service or its equivalent community program hosted by the SGA.
    1. Senators who miss the Day of Service shall be required to complete the equivalent number of hours of service through other outreach activities. Senators who do not complete the makeup outreach activities shall be penalized with an unexcused absence.
  7. To attend the Spring Party Weekend Cleanup Day every spring semester.
    1. Senators who miss the Spring Party Weekend Cleanup Day must complete the equivalent number of hours of service through other outreach activities.
    2. Senators who miss the Cleanup Day and do not complete the makeup outreach activities shall be penalized with an unexcused absence.

Section 2: Committees

  1. All committees will determine their meeting times and locations during their first meeting of each semester. Meeting times may be changed with approval of the Committee Chair, Speaker of the Senate, and Parliamentarian.
  2. To introduce and to sponsor resolutions and bylaws on the floor of the Senate.
  3. To internally elect its Committee Chair and Committee Secretary at the beginning of each semester or in the result of a vacancy, except the chair of the Student Organizations Committee.
  4. To initiate and execute projects within the domain of the committee, on behalf of the SGA, seeking resolutions and other methods of approval when appropriate or necessary.
  5. To carry out the duties prescribed to the committee by the Constitution and the Speaker of the Senate.

Section 3: Committee Chairs

  1. To set the time and designate the place for their committee meetings, which under normal circumstances shall occur at least once per university week.
  2. To set the agenda and keep order in their committee meetings.
  3. To designate responsibility within the committee.
  4. To speak and introduce resolutions on behalf of their committee.
  5. To create additional elected leadership positions within the committee, if needed.
  6. To attend all Leadership meetings.
  7. To submit a “Weekly Senate Committee Meeting Report.”

Section 4: Committee Secretaries

  1. To publish the agenda to all Committee members prior to each Committee meeting.
  2. To take minutes of each Committee meeting as structured below, and to relay them to the Speaker of the Senate, Press Secretary and each member of the Committee for public knowledge:


    The Weekly Senate Committee Meeting of the Committee Name
    Colgate University, Date
    Location
    Time


    1. Welcome
    2. Roll Call
      1. Not present:
    3. Approval of Minutes from date of previous meeting
    4. Old Business
      1. What you have done in the past week
        1.  
      2. Other thing you have done in the past week
        1.  
    5. New Business
      1. What we need to do for this week
        1. Thing you are going to do
          1. How you are going to do it
          2. Who is going to do it
          3. Other important things about this
      2. Good of the Order
      3. Announcements
    6. To keep records of attendance at Committee meetings.
    7. To relay the “Weekly Senate Committee Meeting Report” to the Speaker of the Senate and the Press Secretary in the absence of the Chair.

    Section 5: Resolutions

    1. Resolutions may only be sponsored by Senators or Committees.
    2. Resolutions must be submitted to the Senate in writing and have included the name of the sponsor, a preambulatory clause stating the motivation for the resolution, and the body of the resolution.
    3. Committees may have resolutions placed on the agenda without delay or risk of suppression.
    4. The resolution shall first be presented by the sponsor(s).
    5. Quorum to vote on a resolution shall be two thirds of the full Senate membership including proxies. Without a quorum present, a motion to vote shall be out of order. Should debate conclude without a quorum, the resolution shall be automatically tabled until the next meeting.
    6. Votes on resolutions require a simple majority. The Vice President will cast a tie-breaking vote.
    7. The President has one University week to sign or veto the resolution. Failure to sign shall equate to a veto. The President shall return an unsigned resolution to the Senate within one University week, whereupon the veto can be overridden with a two-thirds qualified majority of a two-thirds quorum.

    Section 6: Bylaws

    1. Bylaws must always be congruent and consistent with the Constitution.
    2. The official copies of the SGA Constitution and Bylaws shall be under the ownership of the SGA Email Drive.
    3. Bylaws and amendments to bylaws may be introduced and sponsored by Senators, Committees, or the Parliamentarian. The Treasurer may sponsor bylaws relevant to financial matters, per the Constitution (Art. IV § 1 (D)(iii)(7)).
    4. The Parliamentarian may veto bylaws and their amendments exclusively on the grounds of demonstrable unconstitutionality. The Senate may override this veto with a simple majority.
    5. Excepting a Parliamentarian veto, procedure governing bylaw consideration is identical to that governing resolution consideration.
    6. Bylaws shall be kept in record and appended to the Constitution.
    7. Each session of Senate may adopt and amend internal operating rules and procedures.
    8. The Parliamentarian shall be  responsible for maintaining and updating the Bylaws of the Student Government Association.
    9. Following the passage of any bill that revises the SGA bylaws, the Parliamentarian must insert the approved changes into the official copy of the Bylaws at the conclusion of the meeting.

    Section 7: SGA Referenda

    1. For any bill or resolution on substantial issues, a Senator can move for a referendum if they believe it is needed.
      1. "Needed" shall mean the Senator believes the expected vote from Senate will not be representative of the Student Body at Colgate.
      2. A two-thirds majority vote is required to approve a motion for a referendum.
      3. The President may move for a referendum with approval from the Speaker of the Senate. If contentious, the Parliamentarian will make the final decision on whether to accept the motion. 
    2. Following approval of the referendum within 24 hours, the Parliamentarian will notify the student body of the upcoming referendum. The Parliamentarian shall send the survey the following Tuesday, one week after its approval. The weeklong period preceding the referendum shall be used to educate the student body; it is strongly recommended that SGA hosts a forum in order for students to further their understanding of the measure.
      1. The survey, regardless of exact digital method, shall be sent in the following format: summary of the bill or resolution, simple multiple choices of “in favor” and “not in favor,” attached link to the bill or resolution, and comment box.
      2. The referendum will be closed at 11:59PM the Sunday immediately following the Tuesday on which the referendum was issued.
    3. The Parliamentarian shall collect the results of the referendum, and shall present the data to the Speaker of the Senate, who will then announce results in the following Senate meeting.
      1. If a simple majority of referendum respondents vote in favor, the bill or resolution will pass.
      2. If a simple majority of referendum respondents vote against, the bill or resolution fails.

    Section 8: Confirmations

    1. The President shall present all appointments to the Senate.
    2. Appointees are strongly encouraged to attend their confirmation hearings to answer the questions of Senators. If the appointee is absent, the President shall answer questions on their behalf.
    3. The Senate shall confirm executive appointments with a qualified two-thirds majority.
    4. During the debate and vote, all appointees shall leave the Senate chamber.

    Section 9: Closed Meetings

    1. Closed meetings shall be called when highly sensitive issues are involved, where the Association at large is apt to prejudge Senators’ remarks despite their possible probative value.
    2. A majority vote is required to close any Senate meeting. Impeachment proceedings are necessarily closed and censored, although any verdict and action taken may be publicized.
    3. A closed Senate meeting requires the physical expulsion of all members of the Association and anyone else who is not a Senator, the Parliamentarian, President or Vice President. The Senate may, however, summon anyone into the closed meeting for questioning.
    4. All proceedings of a closed Senate meeting shall be kept strictly and permanently confidential unless otherwise specified. Violators of this confidentiality shall be subject to removal from office.
    5. Non-Senators are forbidden from engaging in substantive debate, except upon request of the Senate.

    Section 10: Impeachment Proceedings and Officer Removal Procedures

    1. Any Senator may bring a complaint against any Senator or member of the SGA Government. Fifteen (15) Senators must sign a petition to impeach the Senator or officer. Impeachment of BAC members must adhere to the guidelines in the Constitution.
    2. The Parliamentarian shall preside over the impeachment proceedings, unless the Parliamentarian is involved in the complaint. In this case, the Speaker of the Senate shall preside.  If biased as determined by a majority of the Senate, the first available and unbiased committee chair shall preside as determined in the ordered list in Article IV, Section 1 of the SGA Constitution.
    3. The presiding officer shall then arrange meetings with all parties involved within a week of receiving the complaint.  If after said meetings the parties remain in conflict, the presiding officer will present the claim before the Senate within two university weeks, notifying all involved parties of the complaint and the resulting proceedings.
    4. At the designated Senate meeting, all regular Senate business shall cease until the complaint has been resolved.
    5. First, the presiding officer will present the complaint. Second, each party will be granted an equal amount of time to present its case. Third, a question and answer session will occur, allowing Senators to question either of the two parties. Fourth, the Senate meeting shall be closed. Any involved parties, as deemed by the presiding officer, must also leave the room. Debate will continue without risk of cloture. Fifth, the Senate shall decide by voting if the leader in question shall be removed from office.
    6. Quorum must be met, defined as two-thirds of all Senators including proxies. A qualified two-thirds majority shall be required for removal from office. A simple majority shall be required for a censure or vote of no confidence.
    7. In the event of a vacancy in the Executive, the President shall appoint a permanent replacement. All appointments are subject to Senate confirmation.
    8. In the event of a vacancy in the Legislative Leadership, a new election shall be held following the relevant procedures in these Bylaws.
    9. Aforementioned votes are not subject to Presidential veto.

    Section 11: Temporary Removal of the Chair

    1. Any Senator may move for a vote of no confidence in the Chair.
    2. Once the motion receives a second, the Chair must temporarily step down.  If the chair is the Speaker of the Senate, the Parliamentarian shall act as chair. If the Chair is the Parliamentarian, the Vice President shall act as chair.  If the Chair is a Committee Chair, the Committee Secretary shall act as chair.
    3. The Chair may speak on their behalf.
    4. A vote of no confidence requires a two-thirds majority to remove the chair for the remainder of the meeting.  
    5. The Senate can then decide if the situation merits further disciplinary action.

    Section 12: The First Senate Meeting

    1. The Parliamentarian shall determine the time and place of the first meeting of Senate, which shall occur as soon as all Senators have been elected.
    2. Senators interested in holding the position of Speaker shall come to Senate with prepared remarks.
    3. Senators shall submit their preferences for committees on forms created by the Elections Commissioners.

    Section 13: The State of the Association Address

    1. All members of the Government must attend the State of the Association address with the exception of a force majeure or otherwise legitimate academic excuse as defined by the University. If a member of the Government is not in attendance, they will be charged with an absence in their respective body. Proxies shall not be counted as attendance for the Address.
    2. There will be mandatory business casual attire for Senators and Cabinet members at the Address.
    3. In case of a force majeure or otherwise unforeseen act that precludes the Executive from delivering the address, it shall be given at one of the next two Senate meetings.
    4. The Vice President will emcee the event. Following introductory remarks by the Vice President, the First-Year, Sophomore, Junior, and Senior Class Presidents shall each deliver a brief address to summarize the activities of the semester of the Class Council. The Speaker of the Senate shall deliver an address to summarize the major agenda items of the Senate from the semester. The Parliamentarian shall deliver an address to summarize the bills and resolutions debated and/or passed over the course of the semester. The Liaison shall deliver an address to name the new groups recognized by the SGA as well as those put on probation and/or derecognized. The Treasurer shall deliver an address to present the allocation of funding by the BAC during the semester. The Chief of Staff shall deliver an address on behalf of the Cabinet to summarize the major projects of the Cabinet over the course of the semester. The President shall deliver an address on behalf of the Association.
    5. The spring State of the Association will include a speech by the President-Elect where they will outline their agenda for their upcoming term.
    6. The spring State of the Association will include the swearing in of the President-Elect and Vice President-Elect by placing one hand on the Colgate University SGA Constitution and repeating the Colgate University Student Government Association Presidential Oath of Office.
      1. The Oath of Office is to be read is as follows: ‘I, (insert name), do solemnly swear that I will faithfully execute the office of (President or Vice President) of the Colgate University Student Government Association; I will, to the best of my ability, support, preserve, and defend the Constitution of the Colgate University Student Government Association to protect and further the interests of the Association.’
      2. The oaths of office shall be administered by the current Parliamentarian. If the current Parliamentarian is the President-Elect or the Vice President-Elect, the Speaker of the Senate shall administer the oaths.”

    Section 14: Dress Code

    1. The Senators of the Student Government Association are dress to their personal best for regular weekly meetings of the Senate.
    2. No punishments are to be handed out penalizing Senators for their attire.

    Section 15: SGA Golden Gavel Award

    1. The SGA Golden Gavel Award shall be awarded to the First-Year Senator who exhibits the most participation, demonstrates leadership amongst their peers, and contributes positively to both general SGA meetings and the Colgate community as a whole.
    2. Nominations for the Award will be made at the penultimate Senate meeting of the year and the recipient shall be awarded at the last Senate meeting of the year.
    3. The current SGA President, Vice President, Parliamentarian, Speaker of the Senate, and CLSI Advisor will evaluate the nominations before the next Senate meeting and award one recipient at the last Senate meeting of the year.
    4. The winner of The SGA Golden Gavel Award shall have their name engraved on a plaque that will be posted in a location determined by the CLSI advisor and Speaker of the Senate. The design and order of the plaque shall also be the responsibility of the current CLSI advisor and Speaker of the Senate.”

    Section 16: SGA-Sponsored Event Communication


    A member of the Student Government Association who is planning to schedule an event that uses the name of the SGA or an event that is sponsored by the Senate, Class Council, Budget Allocation Committee, Cabinet, or one of the governance boards must inform the Director of Communications of the event in a method that the Director sees fit.

Article V: SGA Regular Meetings

Section 1: Leadership Meetings

  1. The Leadership shall meet on a biweekly basis (every other week) at a time decided by the President in consultation with the Vice President.
  2. The following members of the Government are required to attend all Leadership meetings and have full voting privileges: the President, the Vice President, the Speaker of the Senate, the Parliamentarian, the Treasurer, the Class Leadership Council Chair, the Secretary of Campus Affairs, and the Liaison. The President may invite members of the Association to attend as they see fit.

Section 2: Cabinet Meetings

  1. The Cabinet shall meet on a weekly basis at a time decided by the President with consultation from the Vice President. Cabinet meetings shall provide a forum for collaboration among the branches of Government, although the Cabinet meetings shall be under the direction of the Executive.
  2. The following members of the Government are required to attend all Cabinet meetings: all members of the Executive Branch, the Parliamentarian, the Treasurer, the Speaker of the Senate, all Senate Committee Chairs, the Liaison, the Secretary of Campus Affairs, and the Class Leadership Council Chair. These individuals, with the exception of those appointed by the Director of Communications, have full voting privileges at Cabinet Meetings.
  3. Appointed Cabinet members and Senate Committee Chairs may not have more than three unexcused absences before being asked to step down from their position. The President shall make a new appointment upon an appointed member’s resignation. Committee Chairs are required to appoint a representative from their committees to represent them at a Cabinet meeting if they cannot attend. It is only necessary for one Co-chair to attend Cabinet meetings. New Committee Chairs shall be elected from their committees to replace resigned Chairs.
  4. Following a majority vote, Cabinet meetings may be open to the public.
  5. A quorum of two-thirds of voting members is required for all votes and all funding through the Executive Branch.

Section 3: Senate Meetings

  1. The Senate shall meet on a weekly basis at a time decided by the Parliamentarian with consultation from the Chief of Staff at the beginning of each semester.
  2. New Senators are required to attend a rules and procedures training session on Senate meetings that is to be conducted by the Parliamentarian on the Sunday before the first Senate meeting of the semester.
    1. The Election Commissioner shall include a notice about this meeting in the Senate Petition and advice candidates to plan ahead for it.
    2. The Parliamentarian shall use a previously made training session design or design their own training session at least a week before the date of the training session.
    3. While training is designed for first time senators, any members of the association who wish to participate are welcome to attend.
    4. Senators that cannot attend the meeting shall notify the Parliamentarian for valid reason(s).
    5. Failure to attend this meeting without a valid excuse will be counted as an absence.
  3. The following members of the Government are required to attend all Senate meetings: Senators, the Speaker of the Senate, the Parliamentarian, the Liaison, the Treasurer, the Secretary of Campus Affairs, the Director of Communications, the President, the Vice President, the Recording Secretary, and the CLC Chair.
  4. All members of the Legislative Branch as well as the President, the Vice President, the Chief of Staff, and the CLC Chair have full speaking rights within the Senate. Only Senators, including the Speaker of the Senate, may vote in Senate meetings.
  5. At least one representative from the CLC, preferably at least one from each class year, must address the Senate each meeting during Executive Reports. The Senate may also request any Class President to give a report.
  6. The Speaker must publish the agenda for all regular Senate meetings at least 48 hours in advance of the meeting and to the website 24 hours in advance. The addition of any new items under New Business to the agenda less than 48 hours before a regular Senate meeting shall require the approval of the Senate at the start of the meeting.
  7. The weekly meetings of the Senate shall be livestreamed on a private Youtube stream. The Webmaster or Communications Director of the SGA shall run the livestream each week. In addition, they are to manage the videos of said livestream after each meeting.  All videos shall remain posted on the Youtube channel indefinitely. These videos will be available on the “Colgate SGA” Youtube channel. A link to the channel will be provided on the student government website. Comments will be disabled for all videos; however, the SGA email shall be provided in the description of the video for those who may have questions, comments, or suggestions.

Section 4: Class Leadership Council Meetings

  1. The Class Leadership Council shall meet on a weekly basis at a time decided by the CLC Chair.
  2. The following members of the Government are required to attend all CLC meetings, and they have full speaking privileges: Presidents and Vice Presidents of each Class Council, the CLC Chair, Chief of Staff, Speaker of the Senate, and Director of Communications. Only members of the CLC, including the CLC Chair, have voting privileges at CLC Meetings.
  3. Should the Class President miss more than three meetings of the CLC, they shall be replaced by the Vice President. The new Vice President will be the candidate from the previous election who received the next highest number of votes.  Should the Vice President miss more than three meetings of the CLC,they will be replaced by the candidate with the next highest number of votes.

Article VI: Student Task Forces

Section 1: Basis for Approval of Student Task Force

  1. Plan of Action
    1. Each task force must write a plan of action in the manner set by SGA.
      1. Plan of action updates including task force name must be submitted to the Student Organizations Committee (SOC) and approved by majority committee vote.
      2. Any plan of action issues irresolvable by the SOC will then be sent to the Senate body for dispute.
    2. The mission and goal of the task force must be clearly presented within the plan of action. The plan of action must also include a list of who is carrying out that mission, along with any leadership positions within the task force.
    3. The plan of action must include a date of termination.
  2. Purpose
    1. The task force must be beneficial and necessary to the enrichment of the Colgate community.
    2. The task force must fill a unique niche within the Colgate community.
    3. The task force must be open to anyone who wishes to participate.
    4. Each task force must submit a Student Organization Recognition Information sheet, constitution, and petition of interest with fifteen (15) student signatures.
  3. Gaining Recognition
    1. A representative from the task force must first meet with the Director or Assistant Director of CLSI and the SGA Liaison to ensure that their group’s mission statement meets the above requirements.
      1. The task forces must be willing and able to participate in required procedures for SGA-recognized groups.  This includes submitting all required paperwork.
      2. Task forces are encouraged to submit any and all meeting minutes and action plans to the Liaison to support recognition interest if applicable.
    2. There must be a liaison from the task force present at the SOC meeting and Senate approval meeting to answer questions.
      1. The task force is eligible to be reviewed and debated by the Senate one (1) week after SOC recommendation.
  4. Senate Approval
    Each task force must be approved by a majority vote in the Senate.
  5. Re-recognition
    The above process for gaining SGA recognition applies to any de-recognized task force looking to regain official recognition status.  All paperwork must be updated and re-submitted.

Section 2: Responsibilities of Student Task Force

  1. Required Paperwork
    1. Task Forces are required to submit status reports to the Liaison promptly upon request of the Student Organizations Committee.
    2. Task Forces are responsible for submitting End of Mission Reports.
      1. End of Mission Reports must include use of BAC funding, event and/or meeting activity. Task Forces can document issues or concerns about their task force, the SGA, the BAC, or CLSI in these reports.  
  2. Required Meetings
    1. Presidents and treasurers are encouraged to attend the first leader meeting of each semester.
    2. Task Force leaders are strongly encouraged to meet with their CLSI advisor at least one (1) time throughout the course of a semester.
  3. Sanctions
    1. Failure to submit any required paperwork will result in the revoking of official SGA recognition.
    2. Any issues irresolvable by the SGA Liaison shall be sent to the SOC for dispute and voted on by the committee.
  4. Revoking of SGA Recognition
    1. A task force shall be bought forth in front of the Student Organizations Committee to determine if they shall remain a SGA recognized group if;
      1. They are found to be consistently delinquent in turning in required forms (status reports).
      2. Misuse BAC funds (purchase of alcohol, misappropriation of allocated funds/purchase of unauthorized items etc.)
      3. Become inactive for a year (two consecutive semesters.) To be inactive is not to sponsor any events and/or have no meetings.
    2. In order for a task force to have its recognition revoked, the Senate must approve by a majority vote.
    3. Once a task force’s recognition is revoked they immediately forfeit any BAC funds they have in their accounts and forfeit all rights that are gained through SGA recognition.
  5. Appealing Bylaw Provisions
    Any task force may appeal decisions provided by these bylaws. Task forces have the right to approach the SOC with evidence to plead their case. Upon recommendation by the SOC, cases shall be brought to the Senate for final decisions to be determined by majority vote.

Section 3: Privileges of Student Task Forces

  1. SGA-Recognized Task Forces
    1. SGA- recognized task forces are those that have fulfilled the steps to gaining SGA approval and have been approved by a majority vote in the Student Senate.
    2. SGA-recognized task forces have the following privileges:
      1. Use of Colgate’s name.
      2. Use of Colgate’s facilities, including the sponsoring or presenting of a public performance on Colgate property.
      3. Use of Colgate Vans.
      4. Fundraising.
      5. Use of the Colgate Print Shop.
      6. Use of the CLSI copy machine for organization related business.
      7. An email account.
      8. Funding from the BAC and budget account, excluding slush funds.
      9. First choice for Coop tables or tables at the Student Involvement Fair.

Appendices

Appendix A.

The new logo for the Senate of the Student Government Association shall be the following image:

SGA logo

Appendix B.

The recommended bill template shall be the following: Screen Shot 2015-10-04 at 9.59.22 PM.pngScreen Shot 2015-10-04 at 9.59.37 PM.pngScreen Shot 2015-10-04 at 9.59.51 PM.png

Appendix C.

The recommended resolution template shall be the following:

Screen Shot 2015-10-04 at 10.06.50 PM.png
Screen Shot 2015-10-04 at 10.07.05 PM.png
Screen Shot 2015-10-04 at 10.07.43 PM.png

Appendix D.

The operating rules of the Senate are as follows: Operating Rules and Procedures For the Senate of the Student Government Association Colgate University
Adopted March 6, 2018
The official operating Rules and Procedures of the SGA Senate are enumerated below. Collectively, they may also be referred to as the Rules of Senate or the Rules. These Rules shall define the limits and structure of debate within this Body, the Senate of the Student Government Association of Colgate University.
Section I. General Rules
  1. These Rules may be amended, suspended or repealed by a majority vote of the Senate.
  2. Except when contradicted in these Rules, the Senate shall operate in accordance with Robert’s Rules of Order.
  3. Any Rules determined by the Parliamentarian to contradict the Bylaws or Constitution of SGA shall not be followed. The Senate may reject such a decision by the Parliamentarian with a simple majority vote.
  4. Discussions are different from debates, must be a scheduled item on the agenda, and may be structured by the leader of the discussion with input from the Speaker of the Senate.
  5. Upon entering voting procedure, no Senator may leave the chamber, and no unauthorized person may speak.
Section II. Etiquette
  1. Senators may not use personal electronic devices during Senate meetings.
  2. Senators should sit in the middle rows of the Senate Chamber.
Section III. Introducing Legislation
  1. The sponsor(s) of the legislation shall rise and present it to the Senate. Questions concerning the merit of that legislation may be posed to the sponsor(s).
  2. Following the presentation, should a Senator wish to discuss the legislation and have their alternative motion fail, they may have two minutes to address the Senate with their concerns. Following their statement, only another Senator may motion for a caucus in response.
  3. Before entering into debate, any amendment may be made to the legislation by unanimous consent. Should a Senator object, the amendment must be proposed by conventional parliamentary procedure.
Section IV. Subsidiary Motions and Debate
  1. All subsidiary motions shall require a majority vote, executing a motion to vote, which shall require a two-thirds majority.
  2. The Speaker must entertain all motions ‘in order’ as followed:
    1. Table
    2. Establish Debate Limits/Structure Debate/Enter a Caucus
    3. Vote/Move the Previous Question
    4. Refer to Committee/Commit/Recommit
    5. Amend
    6. Postpone Indefinitely
  3. When entertaining multiple motions to structure debate, the Speaker may disregard the lengths of any proposed caucuses in determining if the motion is in order.
  4. The Senator who moves the caucus has the right to speak first.
Section V. Speaking Privileges
  1. The following members of the Student Government Association have full and exclusive speaking rights in this Body:
    1. Senators, including the Speaker and Proxies
    2. President
    3. Vice President
    4. Chief of Staff
    5. Liaison
    6. Treasurer
    7. Secretary of Campus Affairs
    8. Parliamentarian
      1. However, they may not debate or provide personal opinion on any legislation in front of the Senate in order to remain an unbiased source of constitutionality. (Art. IV, § 1 (B)(ii)(3), SGA Constitution)
    9. Class Leadership Council Chair
    10. One designated member of each Class Council
    11. Director of Communication
    12. Director of CLSI (or designated member)
  2. All members of the Government shall have speaking rights during Announcements.