Student Handbook - Standards of Conduct and Non-Academic Policies Skip Navigation

Students at Colgate accept membership in a community of scholars dedicated to the pursuit of intellectual growth. The university attempts to provide an atmosphere in which individual freedom and diversity can flourish and where personal growth will accompany the formal learning process. Such a community relies upon the acceptance of individual responsibility as well as respect for the rights of others.

All members of the Colgate community are expected to adhere to local, state and federal regulations as well as to the University Code of Student Conduct found in this Handbook. Colgate University reserves the right to amend any administrative policy contained in the Handbook without prior notice.

Policy on Public Order

The university is committed to the conduct of its affairs in an orderly manner and to maintain a sense of community. It is also committed to the discharge of legal and moral responsibilities, especially as they relate to the rights of freedom of speech and peaceful assembly in the university community. However, lawlessness in any form, or for any reason, will not be tolerated.

Individuals or groups who engage in acts which, in the judgment of the President of the university or designated representatives, violate public order on university property, or property supervised by the university, or who ignore or refuse to comply with specific university directives designed to maintain public order, or who pose a threat to the lives or safety of themselves or others, will be advised of the following consequences of such acts:

  1. Visitors or licensees will be directed to leave the university property, or be subject to immediate arrest and removal.
  2. Students, faculty, staff or other employees will be suspended from whatever status the individual has with the university and/or be subject to such other penalties deemed to be more effective. Disciplinary actions will be subject to review by the appropriate body: by procedures adopted by the faculty for faculty members, by the University Student Conduct Board for students, and by the President of Colgate University or designates for all others.
  3. Failure by students, faculty, staff or other employees to comply with University directives will result in civil or criminal prosecution of the individuals or groups concerned including, if necessary, ejection from the university property or property supervised by the university. Other disciplinary action including expulsion or dismissal will be taken by the University as deemed appropriate.
  4. Any organization which authorizes or permits proscribed conduct referred to above shall be subject to rescission of permission for that organization to operate on campus property.
The above resolution was moved, duly seconded and formally voted at the meeting of the Colgate University Board of Trustees on November 12, 1980, a quorum as required by the Bylaws being present for the conduct of business.

Policy on Hazing

Hazing is any action or situation that recklessly or intentionally endangers mental or physical health, or creates substantial embarrassment, harassment or ridicule, or involves the forced consumption of food, alcohol or drugs in the course of initiation or continuing affiliation with an organization. Groups that violate the university hazing policy will forfeit recognition. Hazing includes, but is not limited to, the following list of activities:

  1. Participation in or creation of situations that cause physical harm or emotional strain, such as causing a member or non-member to be the object of malicious amusement or ridicule.
  2. Forced, required or implicitly coerced participation in physical activities such as calisthenics exercises or games.
  3. Participation in activities that involve illegal acts such as kidnapping or stealing, or acts that violate university policy.
  4. Creation of excessive fatigue or distress through deprivation of privacy, sufficient sleep or decent and edible meals.
  5. Use of physical brutality or force (including paddling, striking with fists, open hands or objects).
  6. Forced, required, condoned or implicitly coerced behavior resulting in lewdness or potential ridicule or bodily harm (such as forced nudity or partial nudity, including coercing an individual to dress in a degrading manner as part of initiation or affiliation).
  7. Forced, required or implicitly coerced consumption of any food, liquor, drug or any other substance.
  8. Permitted consumption of excessive amounts of alcohol.

In addition to Colgate University’s anti-hazing policy, students must comply with the New York State Anti-Hazing Law, first passed in 1980. Hazing in the first degree is a Class D Felony carrying a prison sentence. Hazing in the Second Degree is a Class E Felony and also carries a prison sentence. Hazing in the Third Degree is a Class A Misdemeanor.

The above resolution was moved, duly seconded and formally voted at the meeting of the Colgate University Board of Trustees on May 18, 1991, a quorum as required by the Bylaws being present for the conduct of business.

Policy on Alcohol and Drugs

All Colgate University students are subject to New York State law, local statutes and ordinances, and Colgate’s alcohol and drug policy. Students who violate state or local laws or university policies will be subject to criminal and/or university disciplinary action. Ignorance of the law and Colgate’s policy is not an excuse for any violations.

As an institution dedicated to learning and the life of the mind, Colgate condemns the abuse of alcohol and other drugs. Because abuse of alcohol and other drugs is detrimental to the physical and psychological well-being of students, the university seeks to educate students about the dangers of drug and alcohol abuse and the importance of healthy and responsible choices. Repeated involvement with, or excessive use of, alcohol and/or other drugs will be viewed as a health concern as well as a disciplinary matter. The university may mandate treatment for abuse of alcohol and other drugs.

Under New York State law it is illegal:

  1. to provide alcohol to persons under the age of 21 years;
  2. for an underage person to possess any alcoholic beverage with the intent to consume;
  3. for an underage person to misrepresent his or her age, or to use false identification for the purpose of buying or otherwise obtaining alcohol;
  4. to sell alcohol without an Alcoholic Beverage Control license (this includes charging admission at the door of an event at which alcohol is distributed free of charge);
  5. to use, possess, sell, or distribute illegal drugs.

(NOTE: Under New York State civil law, the provider of alcohol may be held liable for any damages or injuries caused by an intoxicated person.)

Observed or reported violations of the university’s policy or concerns about abusive behavior are to be directed to designated members of the dean of the college’s staff for appropriate action. Neither the university nor the police are in a position to ensure students against harm from drug or alcohol abuse by themselves or others. This policy is designed to promote understanding throughout the Colgate community that those who use alcohol or other drugs are fully and individually responsible for their own actions, including the personal and legal consequences associated with illegal use, possession, or distribution of these substances.

The residential life staff and the campus safety staff are on campus primarily to assist students and to promote the well-being of the residential community. As members of the Office of the Dean of the College, assistant directors and community leaders are resources from whom students may seek clarification of the University’s Policy on Alcohol and Drugs in a given situation. Programs in the residence halls provide opportunities for students to educate themselves about the impact of alcohol and other drug consumption on individuals and the community.

The residential life and campus safety staffs report student violations of the Policy on Alcohol and Drugs to members of the Office of the Dean of the College. The residential life and campus safety staffs may intervene when the pattern or frequency of a student’s alcohol or other drug use poses a threat to the student’s health and/or safety or to those around her/him.

Regulations

The following regulations apply to all members of the Colgate student community (throughout this document the term “members of the Colgate student community” shall refer to all individual students as well as all recognized and sanctioned university organizations). The university also expects all visitors and guests to the Colgate campus to comply with the regulations listed below. (All Colgate employees must comply with the Colgate University Drug Free Schools and Workplace Policy, copies of which are available in the Office of Human Resources.)
  1. The university reserves the right to prohibit the consumption of alcohol in certain facilities, and to limit the way alcohol is served and the amount that may be made available at a given event.
  2. Individuals or organizations that sponsor events at which alcohol is served in public spaces on campus must obtain prior authorization from the dean of the college or his/her designate.
  3. Individuals or organizations (and their leaders) that sponsor events at which alcohol is served shall be responsible for ensuring that university policies and New York State laws are strictly observed.
  4. Possession of open containers of alcohol is prohibited on and immediately adjacent to public roads, parking lots, and in the common areas in and around residence halls on the campus. Consistent with NCAA policy, the use of alcohol is prohibited at all athletic events.
  5. Kegs are not permitted on university property or in the possession of recognized University organizations except when used by licensed caterers operating with proper university authorization. Large quantities of alcohol are subject to confiscation.
  6. No one shall be coerced to drink alcohol or use other drugs. Events which encourage excessive drinking, including any drinking game or contest, are prohibited.
  7. Being under the influence of alcohol or other drugs will not be a defense in any campus disciplinary or administrative proceeding.
  8. Visitors and guests who violate the university’s Policy on Alcohol and Drugs or New York State or federal law may be expelled from university property and/or subject to criminal action. Students may be held responsible for the behavior of their guests, and for any incidents or disruptions which result from possession, use, or distribution of alcohol or other drugs by their guests.
  9. The consumption of alcohol should not be the primary purpose of any event, and advertisements for events displayed on campus shall not create such an impression. Non-alcoholic beverages and food (snacks, sandwiches, etc.) should be readily and continuously available at all functions where alcoholic beverages are being served.
  10. Neither funds raised by the collection of the Center for Leadership and Student Involvement Fee nor programming funds provided to university residences by the university may be used to purchase alcohol.

Points System

In instances where students have been found responsible for violations of this policy, outcomes may include the assessment of points and/or disciplinary sanctions (disciplinary sanction are outlined in the System of University Standards and Student Conduct elsewhere in this handbook). The points system includes the following components:

Schedule of Points, Violations, Educational Referrals, Notifications & Restrictions


Item Point Value Violation Educational Referrals, Notifications & Restrictions
A 0 Good Samaritan: Underage student who has consumed alcohol who seeks assistance for another student in need of emergency medical care.  
B 0 Medical Amnesty: A student who engages in drinking practices or activities that seriously threatens one’s health and safety (Student is transported to the hospital for alcohol or drug consumption after having sought help from or having a peer seek help from Campus Safety, a Community Leader (CL) or a friend). Students who are found unattended and alone are not eligible to receive Medical Amnesty. Parental/legal guardian and athletic administration notification AND Educational referral (Alcohol tutorial, initial assessment) OR Substance use evaluation
C 1 Possession of an open container of an alcoholic beverage in a prohibited area Athletic administration notification. Educational referral (Alcohol tutorial)
D 1 Possession of an alcoholic beverage container by a student under the age of 21 Athletic administration notification. Educational referral (Alcohol tutorial)
E 1 Possession of a fictitious ID, fraudulent ID or another person’s drivers license  
F 1 Guest policy violation in which a student’s non-Colgate guest is cited for a violation of the Policy on Alcohol and Drugs  
G 1 Possession of empty alcoholic beverage containers in a room occupied by a student under the age of 21 Athletic administration notification. Educational referral (Alcohol tutorial, initial assessment)
H 2 Intoxicated person under 21 (indicators of internal consumption of alcoholic beverages) Athletic administration notification. Educational referral (Alcohol tutorial, initial assessment)
I 2 For students 21+: Engaging in alcohol-related disruptive behavior or violation of state and local laws Athletic administration notification Educational referral (Alcohol tutorial, initial assessment) Campus Service Disciplinary Sanction **
J 2 Possession of alcohol-related paraphernalia (funnels, bars, etc.) Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
K 2 Being in the presence of drinking games with alcoholic beverages Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
L 2 Failure to evacuate during a fire alarm as a result of impairment or intoxication caused by alcohol or other drug use Athletic administration notification Educational referral (Alcohol tutorial, initial assessment) Fire Safety Fine
M 3 False activation of a fire alarm as a result of impairment or intoxication caused by alcohol or other drug use Athletic administration notification Educational referral (Alcohol tutorial, initial assessment) Fire Safety Fine
N 3 Possession of hard alcohol under the age of 21 Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
O 3 Use of a fictitious ID, fraudulent ID or another person’s drivers license to purchase alcohol Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
u 4 Accumulation of 4 or more points Parental/legal guardian notification (as a result of any combination of multiple infractions) Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
P 4 Providing alcoholic beverages to a student under the age of 21 Parental/legal guardian notification (as a result of any combination of multiple infractions) Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
Q 4 Hosting drinking games with alcoholic beverages Parental/legal guardian notification (as a result of any combination of multiple infractions) Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
R 4 Possession of marijuana and/or drug paraphernalia Parental/legal guardian notification (as a result of any combination of multiple infractions) Athletic administration notification Educational referral (Marijuana tutorial, initial assessment)
S 4 Intoxicated student who requires transport for emergency medical care when the Medical Amnesty exemption is not available * Parental/legal guardian notification Notification happens as a result of transport Athletic administration notification Educational referral (Alcohol tutorial, initial assessment)
u   Accumulation of 5 or more points (When it is a first-time violation); Parental/legal guardian notification Athletic administration notification Prohibition from participating in the off-campus housing lottery
T 5 Possession of a keg or other common source of an alcoholic beverage, regardless of age, on university-owned property Parental/legal guardian notification Athletic administration notification Educational referral (Alcohol tutorial, initial assessment) Prohibition from participating in the off-campus housing lottery
U 5 Possession of a large quantity of alcoholic beverages, regardless of age, on university-owned property *Not in effect for events which have been registered and for which the distribution of alcoholic beverages has been approved *The determination of what constitutes a large quantity of alcohol is based on a quantity relative to what reasonably can be considered for personal consumption in a reasonable period of time, for example a 30-capacity case of beer in one week. Parental/legal guardian notification Athletic administration notification Educational referral (Alcohol tutorial, initial assessment) Prohibition from participating in the off-campus housing lottery
u   Accumulation of 6 or more points Substance use evaluation Parental/legal guardian notification Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
V 6 Providing hard alcohol, by a legal-aged student, to a student under the age of 21 Substance use evaluation Parental/legal guardian notification Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
u   Accumulation of 8 or more points Parental/legal guardian notification Substance use evaluation Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
W 8 Use or possession of illegal drugs other than marijuana Parental/legal guardian notification Substance use evaluation Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
X 8 Illegal use of prescription medications, including without limitation the use of another’s prescribed medications or illegal misuse of personally prescribed or over-the-counter medications Parental/legal guardian notification Substance use evaluation Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
Y 8 Distributing illegal drugs (including, but not limited to, marijuana) or other controlled substances (legal, prescription drugs) Parental/legal guardian notification Substance use evaluation Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
Z 9 Driving while Ability Impaired (DWAI) Arrest made as a result of the following conditions: Blood alcohol content up to .08% Impairment from the use of other drugs Zero Tolerance ruling in NYS that can go into effect if you are pulled over with a BAC of .02% to .07% and are under the age 21 Parental/legal guardian notification Substance use evaluation Athletic administration notification Prohibition from participating in the off-campus housing lottery Review of eligibility for participation on an off-campus study program and/or study abroad program Disclosure of points violations when disciplinary record is requested
u   Accumulation of 10 or more points Leave of Absence for Alcohol and Drug Use or, in second instance of 10 point accumulation, Disciplinary Sanction
AA 10 Selling illegal drugs (including, but not limited to, marijuana) or other controlled substances (legal, prescription drugs) Leave of Absence for Alcohol and Drug Use and/or Disciplinary Sanction

Corollary Points

In order to help students further make informed decisions, additional points – corollary points – may be assessed along with disciplinary sanctions if a student has engaged in behaviors above and beyond violations of the Policy on Alcohol and Other Drugs. In such instances, the points noted with an asterisk below may be assessed in addition to the points outlined in the grid above. Further, disciplinary sanctions (see System of University Standards and Student Conduct in the Student Handbook) may also be applied.

Sanctions of suspension or expulsion may be relevant in some cases and thus the guidelines below are simply to be used as general guidelines related to disciplinary sanctions; sanctions of suspension and expulsion can only be applied by the University Student Conduct Board.

Administrative Hearing Officers or the University Student Conduct Board may also assign other sanctions, depending on the specific circumstances of the situation. Such sanctions are outlined in the System of University Standards and Student Conduct in the Student Handbook.

Item Point Value Violation Educational Referrals, Notifications & Restrictions
  1*; Repeated alcohol or other drug-related violation within a period equivalent to a semester (120 days) Disciplinary Sanctions
  2* Failure to comply with a University official or local law enforcement professional Disciplinary Sanctions
  2* Alcohol-related disruptive public behavior (e.g. excessive public noise, public drunkenness or other forms of disorderly conduct) Disciplinary Sanctions
  2* Providing false information to a University official Disciplinary Sanctions
  2* Violation of federal, state and/or local laws and/or ordinances Disciplinary Sanctions
  3* Damaging property belonging to another student, the University, the Village of Hamilton or other public space, or privately owned property Disciplinary Sanctions
In cases of violations other than those described above, the applicable hearing body will have discretion to assess a number of points deemed by him/her/it to be appropriate, in addition to any other disciplinary sanctions that may apply.

Failure to Comply Points

Item Point Value Violation Educational Referrals, Notifications & Restrictions
  1* Failure to comply with educational sanctions (absent from tutorial, missed deadline to have completed initial assessment, etc.) Disciplinary Sanctions

Points Assessed Upon Return From Leave of Absence and a Suspension for DWI

Item Point Value Violation Educational Referrals, Notifications & Restrictions
  5* Return from Leave of Absence for Alcohol and Other Drug Use  
  5* Driving While Intoxicated(DWI) Student is arrested with a .08 BAC or higher. Student will, upon return to Colgate following completion of suspension, be assessed 5 points. A finding of responsibility by University Student Conduct Board will result in, at minimum, a sanction of suspension, ordinarily for the remainder of the term.

Assessment of Points – Administrative or University Student Conduct Board Hearings

The assessment of points will follow either an administrative hearing, or in some cases a University Student Conduct Board hearing, from which a student has been found responsible for alleged violations of the Policy on Alcohol and Drugs. Please refer to the System of University Standards and Student Conduct for information regarding the disciplinary process and hearings.

Points may be assessed for violations that occur on or off-campus.
Students should be aware of the University’s practice in reporting disciplinary records when such information is requested. Most typically, this takes place during the application process for an off-campus study abroad experience and post-graduate programs in law and medicine. Sanctions of disciplinary probation and above are noted by the students’ administrative dean to the requesting institution in addition to a student’s points history if they have 6 or more points at the time of disclosure. In addition, students should be aware that the university cannot control the types of questions posed to it in such situations. As a result, the University must necessarily reserve the right to disclose point totals of less than 6 and/or the underlying violations if such disclosure is necessary to make the response truthful.

Multiple violations in one incident:
When situations occur in which a student is cited for multiple violations in one incident, the student will be assessed the point value of the most serious violation, except in cases where corollary points are relevant; the corollary points would be in addition to the assessed points. For example, a student who has had an additional alcohol policy violation in the period equivalent to a semester (120 days) would receive one point in addition to the points associated with the Policy on Alcohol and Drug violation in question.

Leave of Absence for Alcohol and Other Drug Use

A key component of Colgate University’s mission is to provide a safe environment where students are able to pursue their academic and personal goals. The university may place a student on aLeave of Absence for Alcohol and Drug Use if the student’s behavior suggests that the student repeatedly makes unhealthy decisions about alcohol and/or other drug use, or the student engages in other practices associated with alcohol or other drugs that threaten the life, health or safety of him or herself, or others. The university may impose an involuntary leave of absence for significant or repeated violations of the terms of the University’s Policy on Alcohol and Drugs and if and when a student accumulates 10 or more points under the Points System.

If a leave is imposed, the Colgate case management team will determine the terms of the involuntary leave and requirements for readmission. The terms will normally include a requirement that the student be evaluated for drug or alcohol abuse issues and participate in a treatment program, if recommended for the student. A student returning from a leave of absence for violation of the Policy on Alcohol and Drugs will have 5 points on their record upon return. While an involuntary leave of absence for violations of the Policy on Alcohol and Drugs is not a disciplinary sanction, disclosure of the leave of absence will be provided in instances where disciplinary information is requested (for example, law and medical school dean certifications).

In order to incentivize students to proactively seek substance abuse treatment, Colgate will allow a student who applies for and accepts a voluntary Medical Leave of Absence in order to obtain treatment for their substance use prior to accumulating 10 points to return to campus with a maximum of 5 points on their record.

A student who accumulates 10 or more points for a SECOND time during their Colgate career will be referred to the University Student Conduct Board for consideration of suspension, at minimum, along with any points assessed through the points system process.


Medical Amnesty and Good Samaritan Exemptions

Colgate’s Medical Amnesty and Good Samaritan Exemptions are integrated components of the points system under the System of University Standards and Student Conduct. As such, the university seeks to advance through the system two fundamental responsibilities of students – respect and appreciation for the safety of self and others and respect and appreciation for the law and university policy. The university acknowledges that there may be times when students are unable to successfully meet the two aforementioned responsibilities and as such seeks to help students learn from experiences in which they were unable to uphold their responsibility and to move students toward a broader understanding, appreciation and ownership for personal accountability.

The Medical Amnesty exemption is not viewed as an avenue through which a student may escape responsibility, but rather the means by which they will be challenged and supported to discern their responsibilities and to be accountable as members of the Colgate community. In instances when the Medical Amnesty exemption is applied, the outcome will not result in the assessment of points should the incident be limited to a violation of the Policy on Alcohol and Drugs. Medical Amnesty will be employed only in situations where the impact is limited to the effects of personal consumption. That is, it would not be available to a student who provided alcohol to another student where both required emergency care.

In order for the Medical Amnesty process to be effective, students are expected to understand the risks of alcohol or other drug overdose and to be aware of signs that suggest an emergency response may be necessary. The goal of this program is to increase student awareness of the risks of alcohol or other drug overdose and to reduce the instances of such overdoses. Thus for situations in which the Medical Amnesty exemption applies, students will be expected to review their case with several university officials including the Coordinator of Alcohol and Drug Education, Director of Student Health Services and the University’s Disciplinary Officer.

Core Components of the Medical Amnesty Exemption:

  • The Medical Amnesty exemption can only be employed when violations are limited to the Policy on Alcohol and Other Drugs.
  • There are no limitations on the number of Medical Amnesty exemptions a student may have.
  • Students who are eligible for the Medical Amnesty exemption must complete a detailed program of education and evaluation with the Coordinator of Alcohol and Drug Education.
    • In addition, the student must also meet with the Director of Student Health Services – in advance of any educational program work – to review the emergency medical report. These meetings should take place no later than 2 days following an incident; failure on a student’s part to initiate these meetings may jeopardize their eligibility for Medical Amnesty.
  • Students who fail to comply with the assigned educational requirements under Medical Amnesty will be subject to the assessment of points and/or disciplinary sanctions as appropriate.
  • Students who are discovered alone by a university official, including a community leader, campus safety officer or a local law enforcement official and who require emergency medical care as a result of their alcohol or other drug use are not eligible for the Medical Amnesty exemption.
  • In situations where emergency care is required - and for which the Medical Amnesty exemption is not available - the full assessment of points available will be in effect. 
    • In all such cases, the student shall be expected to complete a full evaluation for substance abuse with the Coordinator of Alcohol and Drug Education and comply with any recommendations that may follow the completion of the evaluation (in some cases the student’s point level may require a Leave of Absence for Alcohol and Other Drug Use).
  • Students who may be eligible for the Medical Amnesty exemption are not immune from any legal or other law enforcement actions that may result from a given situation.

Core Components of the Good Samaritan Exemption:

Students or organizations who call for assistance on behalf of an individual(s) who is in need of medical attention due to consumption of alcohol and/or drugs, and who themselves may be  in violation of the University’s Policy on Alcohol and Drugs, are eligible for the Good Samaritan exemption.  In cases where the Good Samaritan exemption applies, the student(s) calling for assistance will not be assessed points, and the organization calling for assistance will not be sanctioned, for violation of the Policy on Alcohol and Drugs.  There are no limitations on the number of Good Samaritan exemptions a student or organization may have.

If a student in need of medical attention is in a student residence, the students who occupy the room, and/or others present, are expected to make a call for assistance. Similarly, for situations occurring in residential common spaces (suites, apartments, townhouses, Broad Street houses), and for locations controlled or used by an organization for organizational activities, it is expected that the community or organization will make a call for assistance.  Should it be determined that a student or organization knowingly failed to call for assistance, the student or organization may be subject to disciplinary action under the System of University Standards and Student Conduct.

In cases where there have been other violations of campus policy (e.g., hazing, harassment, assault, vandalism), calling for assistance for an individual in need of medical attention may be considered a mitigating factor in any disciplinary process arising out of such violations (and failure to seek assistance may be considered an aggravating factor in any such disciplinary process). 

Students or organizations who are eligible for the Good Samaritan exemption are not immune from any legal or other law enforcement actions that may result from a given situation.

Point Forgiveness

For each period of 120 days (semester equivalency) during which the University is in session that a student is not involved in any of the following violations of university policy: Policy on Alcohol and Drugs, Policy on Smoking or Residential Life Housing and Fire Safety Policies - one point will be removed from their points history.

To qualify for the removal of one point from their history, as described above, students must meet the scheduling expectations for educational programming and counseling sessions at the time of the initial violation (see the Educational Programming and Counseling section above for more details).

Students that successfully complete an optional alcohol and other drug education program (through Counseling and Psychological Services) may have ONE point removed from their record. This is limited to a one-time use.

No more than 3 points can be forgiven for a student in a 240-day period (2 semesters); no more than 2 points can be forgiven for a student in 120-day period (1 semester).

Points will not be forgiven for previous violations if a student is being investigated for (or has been charged with) a new violation, until the new violation has been fully addressed under the System of University Standards and Student Conduct.

If a student accumulates 9 points and is able to reduce their point total to 6 through the point forgiveness process (includes 240 days without any of the above noted policy violations), he/she can petition the Disciplinary Officer for authorization to participate in a specially designed point forgiveness program to reduce their points to 5 and therefore be eligible to participate in an off-campus study and/or study abroad program and to not have their points history disclosed at the point of a disclosure request (except as otherwise described above).

Group Accountability

Student groups that violate the Policy on Alcohol and Drugs face the possibility of the loss of privileges and/or funding, and the suspension or permanent withdrawal of the right to operate as a recognized student group (see the Colgate Code of Student Rights and Responsibilities). Similarly, recognized Greek-letter organizations that violate the Policy on Alcohol and Drugs face the possibility of the suspension or permanent withdrawal of recognition or other sanctions. In addition to disciplinary sanctions which may be imposed, the university may mandate counseling and/or other educational measures as may be appropriate to safeguard the health and well-being of the group, its members, and the larger community.

Sources of Information and Help

Students with questions about alcohol or other drugs may contact the following agencies or groups for confidential information or assistance:

Colgate Counseling and Psychological Services (Conant House)Call 315-228-7385 during regular hours; 228-1000, ask operator for staff member on duty at other times. 

Shaw Wellness Institute- Call 315-228-6403. A trained alcohol/substance abuse counselor is a member of the staff.

Members of the Dean of the College’s StaffCall 315-228-7426 for the name of your administrative dean. The administrative dean may assist you with an appropriate referral.

Colgate Student Health Services –  315-228-7750 during regular hours; 315-228-1000, ask operator for staff member on duty at other times.

Alcoholics AnonymousSeveral weekly meetings are held on campus or in the Hamilton area. Contact Counseling and Psychological Services at 315-228-7385, for days, times and locations.

Al-AnonFor family members or friends of alcoholics, call Counseling and Psychological Services for information about local meetings.

Adult Children of AlcoholicsCall Counseling and Psychological Services for information about meetings on campus.

Alcohol and Drug Abuse Prevention and TreatmentCall Madison County Mental Health Department, Oneida, NY, 1-800-721-2327.

BRIDGES, Madison County Council on Alcoholism and Substance Abuse3059 Seneca Turnpike, Canastota, NY, 315-697-3947.

Equity Grievance Policy

This policy is accessible online at: http://www.colgate.edu/egppolicy

Equity Grievance Process for Resolving Complaints of Harassment and Discrimination

This procedure is accessible online at: http://www.colgate.edu/egpprocess

Policy on Medical Leave of Absence

When a student experiences serious medical or psychological problems while enrolled as a student in a Colgate program, they may request to take a voluntary medical leave-of-absence. If approved by the administrative dean, the student will leave campus (or study group) immediately, be granted grades of “W” in all enrolled courses (even if the normal deadline for withdrawal without academic penalty has passed), and will be obligated to adhere to the readmission requirements outlined below if the student desires to return to Colgate.

The policy on refunds contained in the Catalogue will apply. While on Medical Leave, the student must absent themselves from campus (or study group) and abide by the Policy for Student Presence on Campus While a Student is Separated from the University contained elsewhere in this Handbook.

Readmission Requirements after Medical Leave of Absence

Duration and Deadlines

If a student leaves Colgate for reasons of health, normally one complete semester or the equivalent (i.e. at least four months) must pass before the student can return to Colgate. However, in making decisions about the timing of a student’s return, Colgate makes an individualized assessment of the student’s situation, and a student may be readmitted at the beginning of a semester even if a full semester has not yet passed. The complete readmission application (see below) should be received at Colgate by October 1 for readmission in the spring semester and March 15 for readmission in the fall semester. If a student has not met all criteria for readmission until after these deadlines, but does so before the start of the upcoming semester, they may still be considered for readmission. However, housing and course selection could be limited due to the timing of the decision allowing the return. The student should direct any questions about the Medical Leave process, as well as the readmission application, to their administrative dean.

Evaluation and Treatment

During a medical leave of absence, the University expects the student to be evaluated by a professional health-care provider in order to determine the cause of, as well as treatment for, the medical issues precipitating the leave. Failure to seek evaluation, as well as to engage in appropriate treatment, may seriously jeopardize the student’s ability to return and be successful at Colgate. Therefore, it is possible that the University may withhold readmission until appropriate treatment can be obtained. Colgate also may require that the student’s off-campus primary health care provider make contact with their counterpart at Colgate to discuss the nature of the problem that led to the student’s taking medical leave. To facilitate this communication, the student may be required provide written releases to both parties to communicate freely with each other.

Readmission Application

A student wishing to return from a medical leave must initiate a request (see deadlines above) for consideration of return by writing a letter to their administrative dean explaining why the student believes that the medical or psychological issue(s) necessitating the leave have been adequately addressed such that the student is prepared to return, with or without reasonable accommodation. A complete application must include:
  • The student’s letter,
  • A Medical/Psychological Report form (provided by the student’s dean or Colgate health provider) completed by an appropriate off-campus health-care provider (physician, psychiatrist or psychologist), and
  • A personal interview with the administrative dean and, if appropriate, with the University physician and/or psychologist.

Readmission Decision

After reviewing the completed application, the Colgate case management team will determine whether the issues causing the student to leave have been adequately addressed and that the student is able to successfully return, with or without accommodation.

It is expected that when a student is readmitted from a medical leave, that they take responsibility for maintaining regular contact with their administrative dean. Similarly, it is often advisable for the student to continue with or establish professional relationships with appropriate medical providers on or off campus during the first term back and possibly beyond.

A student who does not return from a medical leave within four semesters will be withdrawn from the university and must apply for readmission through the Office of Admission.

Pending Discipline

A leave of absence does not in and of itself absolve a student from disciplinary responsibility for their actions (such as engaging in threats of violence, property damage, etc.). If a student’s conduct subjects them to the disciplinary process, Colgate may do any of the following: (i) require the disciplinary process to conclude before approving the leave; (ii) hold the disciplinary process (or decisions about pursuing disciplinary action) in abeyance until a later point in time; or (iii) allow the leave of absence to serve as an alternative to a disciplinary consequence by allowing the student to address their behavior as a matter of self-help and self-improvement. The Associate Dean for Conduct will determine how pending disciplinary matters will be handled.

Policy on Involuntary Leave of Absence

Colgate is committed to the health, safety and well-being of each student and our learning community as a whole. Colgate reserves the right to impose a leave of absence where a student disrupts or threatens to disrupt the activities of our community.

Procedure

Ordinarily, students will be given the opportunity to take a voluntary leave of absence before an involuntary leave is imposed. If a student declines to take a voluntary leave, Colgate may determine that the student's welfare, or the needs of the community, requires a period of involuntary leave.

Colgate may place a student on an involuntary leave when the student exhibits behavior that:
  • harms, or threatens to harm, the health or safety of anyone within the Colgate community, including the student;
  • causes, or threatens to cause, significant property damage; or
  • is significantly disruptive to the educational, residential and other activities of Colgate community.
The decision to impose a leave of absence is made on a case-by-case basis, and each student’s individualized circumstances will be taken into account.

When notified of a student of concern, the Colgate case management team will conduct an assessment of the student’s situation. The assessment will be based on the student's demonstrated behavior and may involve consultation with appropriate professionals regarding the student's circumstances.

Except in emergency circumstances, the student will be given the opportunity to be heard by their administrative dean or other appropriate Colgate personnel and to provide additional information for consideration before an involuntary leave is imposed. In the event of an emergency, the student will be given this opportunity shortly after the imposition of the leave (usually within a few days). If Colgate’s decision is to require an involuntary leave of absence, the student will receive written notification of the decision, the effective date of the leave, the minimum length of the involuntary leave, and describe the conditions under which the student may seek to be readmitted and/or additional information the student will need to provide before a readmission decision will be made. If new or additional information comes to Colgate’s attention, these requirements may be changed, including new requirements added.

If the Colgate case management team determines that the student may remain enrolled but subject to conditions, the student will be informed of the conditions as well as the anticipated consequence of violating the conditions.

Appeal Option

A student who is placed on involuntary leave or whose continued enrollment is made subject to conditions may appeal the decision to the Dean of the College within seven days of receipt of the written communication notifying the student of the decision. The appeal must be in writing, delineating the reason(s) why the student believes the decision is inappropriate and must be accompanied by any information the student would like considered. The Dean of the College will review the student's appeal and may uphold, reverse, or alter the decision. The decision will be communicated to the student in writing and shall be considered final.

If placed on involuntary leave of absence, the student will leave campus (or study group) immediately, and be granted grades of “W” in all enrolled courses (even if the normal deadline for withdrawal without academic penalty has passed), and be obligated to adhere to the readmission requirements outlined below if the student desires to return to Colgate. The policy on refunds contained in the Catalogue will apply. While on involuntary leave, the student must absent themselves from campus (or study group) and abide by the Policy for Student Presence on Campus While a Student is Separated from the University contained elsewhere in this Handbook.

Readmission Decision

The student must complete an application for readmission, and this application must demonstrate that the conditions placed on the student’s readmission have been met. The Colgate case management team will determine if there is reasonable assurance that the student will make a successful return to Colgate, with or without reasonable accommodation. The complete readmission application should be received at Colgate by October 1 for readmission in the spring semester and March 15 for readmission in the fall semester. If a student has not met all criteria for readmission until after these deadlines, but does before the start of the upcoming semester, the application may still be considered for readmission. However, housing and course selection could be limited due to the timing of the decision allowing the return. The student should direct any questions about the involuntary leave process, as well as the readmission application, to their administrative dean.

It is expected that when a student is readmitted from an involuntary leave, that they take responsibility for maintaining regular contact with the administrative dean. Similarly, it is often advisable for the student to continue with or establish professional relationships with appropriate support and professional resources on or off campus during the first term back and possibly beyond.

Pending Discipline

A leave of absence does not in and of itself absolve a student from disciplinary responsibility for their actions (such as engaging in threats of violence, property damage, etc.). If a student’s conduct subjects them to the disciplinary process, Colgate may do any of the following: (i) require the disciplinary process to conclude before approving the leave; (ii) hold the disciplinary process (or decisions about pursuing disciplinary action) in abeyance until a later point in time; or (iii) allow the leave of absence to serve as an alternative to a disciplinary consequence by allowing the student to address their behavior as a matter of self-help and self-improvement. The Associate Dean for Conduct will determine how pending disciplinary matters will be handled.

Policy on Accommodations for Students with Disabilities

The Director for EEO/AA (Office of Human Resources 315-228-7014) oversees compliance with Section 504 of the Rehabilitation Act of 1973 and with the Americans with Disabilities Act (ADA). Student requests for accommodations should be directed to the Director of Academic Support and Disability Services (The Center for Learning, Teaching, and Research, 315-228-7375).

Policy on Accommodations for Students with Disabilities

Colgate seeks to provide students with disabilities with the support services and other reasonable accommodations needed to ensure equal access to the programs and activities of the university. All accommodations are made on a case-by-case basis. A student requesting accommodations is asked to provide appropriate documentation to the director of academic support and disability services.

Policy on Unrecognized Organizations

No Colgate student may rush, pledge, join, recruit for, perpetuate, or otherwise engage in activities as an actual or prospective member of an undergraduate fraternal or similar selective membership organization not recognized by the university. Anyone engaging in such activities, either as an actual or prospective member, will be subject to penalties that may include suspension or expulsion. 

Policy for Student Presence on Campus While a Student is Separated from the University

Students who have been separated from the University through academic dismissal, suspension or expulsion for disciplinary reasons, or placed on involuntary leave of absence, do not have the rights and privileges accorded to full-time enrolled Colgate students. Students separated from Colgate for other reasons, including medical reasons, may be subject to this policy, as determined by Colgate on an individualized basis. Students subject to this policy are expected to absent themselves from campus and to visit only with permission, given in advance, by their administrative dean. Failure to abide by this expectation may adversely affect the decision to readmit a student (where applicable).

Policy Governing the Scheduling of Parties

Social events and parties at which alcohol will be served may not be scheduled when classes are not in session, including new student orientation and final exam periods. Additionally, weeknight parties and catered events with alcohol are not permitted until the conclusion of the Drop/Add period at the beginning of each semester. Catered events requiring a liquor license and/or outdoor events involving excessive noise require approval by the university at least three weeks in advance of the event, regardless of the time of night or day for which it is scheduled. Weeknight parties are not permitted during the final two weeks of each semester.

Policy on Campus Solicitation and Concessions

In the interest of every student’s right to privacy, health and safety, the university prohibits solicitation, sales or door-to-door canvassing (for any purpose) by students or non-students on university property except with the written permission of the Center for Leadership and Student Involvement. Similarly, no concessions for profit may be operated on university property without the written permission of the Colgate Bookstore. Common areas of residence halls and other university facilities may not be used for sales demonstrations or meetings. Organizations or individuals seeking to do business with Colgate students are encouraged to rent suitable facilities off-campus subject to applicable Village of Hamilton ordinances.

Policy on Use of Colgate Vehicles

Colgate policy prohibits anyone from operating any Colgate vehicle while under the influence of alcohol or controlled substances. Drivers using medication are also prohibited from operating a Colgate vehicle when their ability to drive might be impaired by the medication.

In addition, Colgate policy prohibits the use of alcoholic beverages or controlled substances by passengers in a Colgate vehicle. It is the responsibility of the senior official present (i.e. team captain, athletic staff member, academic officer, professor, etc.) to enforce these policies. If no senior official is present, the driver must assume the responsibility of enforcing these policies. Evidence of a violation will result in loss of the privilege of operating a Colgate vehicle. These rules are necessary to protect lives and property and to meet standards of safety suggested by Colgate’s insurance carrier.

Individuals requesting permission to drive Colgate vehicles will be required to complete an online course and pass a driving test using a university van, as well as read and agree to abide by rules and regulations provided by campus safety. They will also be asked to make their driving records available to Colgate. Colgate vehicle licenses will be valid for one year and must be renewed in subsequent years by attending a one hour driver safety refresher class and maintaining a good driving record. The University reserves the right to deny permission to drive a Colgate vehicle based on the review of driving records or subsequent infractions.

Policy on Smoking

All indoor areas of the University are designated as no-smoking areas by New York State Law, where no person shall smoke or carry a lighted cigar, cigarette, pipe, or any other form of smoking object that is used to smoke tobacco. Further the university expands the definition of smoking to also include any and all other legal substances such as cloves or any illegal substances including, but not limited to, marijuana. Smoking is also prohibited in Colgate-owned vehicles. Although all persons are strongly encouraged not to smoke at all on campus, exceptions to the above policy, where smoking technically is permitted includes areas outside of buildings. Individuals who choose to smoke outside should consider moving a reasonable distance from any building entrances. This policy seeks the mutual cooperation, consideration, and thoughtfulness of smokers and nonsmokers. All faculty, staff and students share in the responsibility for adhering to and enforcing this policy and have the responsibility for bringing it to the attention of visitors. Supervisors are expected to implement this policy in their areas. A complaint or concern regarding this policy should be promptly referred to the immediate supervisor or appropriate Dean or Vice President for resolution. Violations of this policy will be dealt with in a manner similar to violations of other university policies, with an attempt to resolve the problem as simply as possible, but allowing for the possibility of disciplinary action if necessary. 

Policy on Advertising

At the end of the spring term 1992, the Student Affairs Board approved a new advertising policy concerning all aspects of on-campus advertising including the use of chalk advertising, printed advertising, “Coop sheets,” and on-campus advertising by groups not affiliated with the university.

A copy of the advertising policy is available online within the Center for Leadership and Student Involvement Resource page.

Equity in Athletics Disclosure Act

Pursuant to the Equity in Athletics Disclosure Act, students, prospective students and the public can request information concerning Colgate’s intercollegiate athletic program. Interested parties should contact Director of Athletics, 13 Oak Drive, Hamilton, New York 13346, (315)-228-7611.

Policy for Participating in the Commencement Ceremony

Colgate holds a Commencement (Graduation) ceremony annually in May. The following criteria outline eligibility for Colgate students to participate in this ceremony. 

  1. To fully participate in Commencement (i.e., to graduate), students must have satisfactorily completed a minimum of 32 courses and have fulfilled the distribution requirement, Liberal Arts Core Curriculum requirement, all concentration requirements, and language and writing requirements (as required). All physical education requirements must be complete.
  2. Students who have not completed their graduation requirements but have successfully completed at least 28 course credits and six semesters in residence may apply to participate in the Commencement ceremonies. An “Application for Commencement Participation” must be submitted to the Registrar’s office by 4:00 p.m. on the Monday prior to Commencement. With approval, students in this category will be eligible to participate in all aspects of the Commencement ceremony. These students’ names will be included in the Commencement Program with a symbol and associated reference indicating the anticipated graduation date. Students will receive an empty diploma cover on stage. These students will not receive their diploma until all degree requirements have been satisfied. Students may only participate in only one commencement ceremony.
  3. Students who have not successfully completed at least 28 Colgate course credits and six semesters in residence will not be permitted to participate in graduation ceremonies on any basis and will not be listed in the Commencement Program, irrespective of their class year upon matriculation at Colgate University.

Questions about this policy should be referred to the Office of the Registrar in McGregory Hall.