Student Handbook - Organization of the University Skip Navigation

Trustees

The Board of Trustees, a body of 35 members has final responsibility for the conduct of the university. The president of the university is a member of the board and an ex officio member of its standing committees including the Executive Committee.

The full board has four regularly scheduled meetings each academic year, including one that has a period of time set aside to permit faculty, students, staff and alumni to address the board. Questions about the Board of Trustees should be directed to the ​secretary of the board.

President

The President of the University is appointed by the Board of Trustees and is responsible for the general oversight and direction of university instruction and for discipline. 

Academic Administration

The Dean of the Faculty and Provost is the chief academic officer of the college and has primary responsibility for faculty personnel, curriculum, information technology, and supervision of instructional budgets. As provost, the dean of the faculty is the chief officer of the university in the president’s absence.

The Associate Deans of the Faculty assist with general administrative areas under the dean of the faculty.

The Associate Provost for Equity and Diversity is charged with fostering a climate of diversity, equity, and inclusion throughout the university's faculty, staff, administration, and student body and serves as the Title IX Coordinator.

The Dean’s Advisory Council, composed of the dean/provost, the five division directors, and the associate deans of the faculty, advises the dean of the faculty on matters of academic administration.

Divisions and Academic Departments The five divisions into which the university is divided are listed below. Each division director is responsible to the dean of the faculty and supervises the various academic departments and programs in the division.

1. 
Arts and Humanities:Art and Art History, the Classics, East Asian Languages and    Literatures, English, German, Music, Philosophy, Religion, and Romance    Languages and Literatures

2.
Natural Sciences and Mathematics: Biology, Chemistry, Computer Science, Geology, Mathematics, Physics and Astronomy, and Psychology

3. Social Sciences: 
Economics, Educational Studies, Geography, History, International Relations, Political Science, and Sociology and Anthropology

4. University Studies: Africana and Latin American Studies; Asian Studies; Environmental Studies; Film and Media Studies; Jewish Studies; Lesbian, Gay, Bisexual, Transgender, and Queer Studies; Liberal Arts Core Curriculum; Linguistics, Medieval and Renaissance Studies; Middle Eastern and Islamic Civilization Studies; Native American Studies;Peace and Conflict Studies; Russian and Eurasian Studies; Women’s Studies; and Writing and Rhetoric

5. Physical Education, Recreation and Athletics: Department of Physical Education

The University Librarian is the chief administrative officer of Case Library and Geyer Center for Information Technology and of George R. Cooley Library, with primary responsibility for library services, collections, including the University Archives, technologies and personnel.

​The Registrar ​is responsible for keeping all student academic records, supervising the registration process, and certifying students for graduation.

Non-Academic Administration

Admission and Financial Aid
The Vice President and Dean of Admission and Financial Aid has responsibility for the admission of first-year and transfer students, and oversees the Office of Financial Aid which administers the university’s financial aid program to undergraduates and assists students and their parents with applications for aid from other sources.

Athletics
The Vice President and Director of Athletics has responsibility for the Department of Physical Education (under the Division of Physical Education, Recreation, and Athletics), the intercollegiate athletic program, intramural and club sports, recreation program, and management of athletic facilities.

Communications
The Vice President for Communications is responsible for strategic and integrated communications that advance the university’s reputation, strategic initiatives, and core academic mission through print and digital media. Among other responsibilities, the office manages media relations and the university’s public website (colgate.edu), and publishes The Colgate Scene quarterly magazine.

External Relations, Advancement and Initiatives
The Senior Vice President for External Relations, Advancement and Initiatives is responsible for management of Advancement, Alumni Relations and Career Services.

Advancement includes the departments of advancement operations, annual leadership giving, annual fund, capital support, corporate, foundation and government relations, parents’ fund, planned giving, prospect development, special events, and stewardship and is responsible for securing annual and long-term financial support for the university.

The Office of Alumni Relations is responsible for engaging alumni across different eras, geographies, and occupations in support of the university. Programs include sponsorship of the Colgate Professional Networks, Reunion Weekend, athletic tailgates, district clubs, and lifelong learning experiences.

Leveraging the Colgate network, The Colgate Center for Career Services empowers students and alumni to engage in strategic exploration, preparation, and action, translating the liberal arts into a lifetime of meaningful work. Career Services connects students with the Colgate alumni community world-wide through mentor programs, job shadow days, Colgate-exclusive internships, first-time job placements, and continuing professional development through the Colgate Professional Networks.

Finance and Administration
The Vice President for Finance and Administration leads the division responsible for the university’s financial operations, planning, and administrative services. This includes long-range financial planning, budgeting, investment management, capital project finance, accounting and control, human resources, risk management, community affairs, physical plant, construction and renovation of facilities, purchasing, document and mail services, bookstore, dining, the Hamilton Initiative. and other miscellaneous auxiliary service enterprises.

The Office of Accounting and Control is responsible for receipt and disbursement of operating funds, payroll, student accounts, financial control systems, and grant, contract, and endowment accounting.

The Bookstore sells and rents textbooks, course materials, trade books, Colgate memorabilia and clothing, and general merchandise. In addition, the bookstore sells and services computers and software. The bookstore coordinates a series of readings, community programs, and faculty and alumni publication events throughout the year.

The Office of Budget and Decision Support coordinates the university’s planning process for annual and multi-year operating budgets and supports long-range planning efforts.

The Office of Community Affairs and Auxiliary Services manages Colgate’s relationship with and investments in local and regional communities. The office also oversees the operations of various auxiliary service enterprises including dining services, summer programs, and Colgate Camp located on Upper Saranac Lake.

Document and Mail Services manages university printing, campus mail, and operates a U.S. Postal Service contract station.

The Facilities Office develops and supervises major construction projects, provides for renovation, repair and maintenance of buildings and building systems, grounds maintenance, custodial services, the vehicular fleet, and operates and maintains campus utilities.

The Investment Office, working with the Endowment Management and Finance Committee of the Board of Trustees, is responsible for overseeing the university’s endowment investment portfolio, planned giving assets, and long-term operating cash. The office works with and monitors existing managers, evaluates new investment opportunities, coordinates the use of outside consultants and advisory firms, and is responsible for investment performance reporting.

The Purchasing Office is responsible for purchasing services, central receiving, and administering the university’s licensing program.

The Office of Risk Management is responsible for securing and overseeing the risk management and insurance policies of the university. The office plays a key role in pre/post-loss efforts in order to minimize adverse outcomes.

The Treasurer’s Office provides analytic and operational support services for the university’s endowment investment portfolio, planned giving assets, and capital budgeting. The office is also responsible for external financial reporting and coordinating university-wide treasury services including cash management and short- and long-term financing.

The Hamilton Initiative is a partnership between the university and local community focused on fostering growth, development, and communication to best serve the mutual interests of Colgate and Hamilton.

The Office of Human Resources provides development and support for a diverse, quality workforce to create a positive workplace that helps the university attract and retain the talent necessary to accomplish its goals. Serving as internal consultants and partners with employees, the office offers expertise and guidance in the areas of employment, compensation and benefits administration, training and development, recruitment, employee/labor relations, and workplace wellness.

Information Technology

The Vice President and Chief Information Officer has responsibility for management of information services, academic computing, administrative computing and networking, and for supervision of information technology staff.

Student Affairs

The Vice President and Dean of the College is the chief student affairs officer of the college and is concerned with the overall personal and educational growth of students. The vice president and dean of the college coordinates student support programs including the administrative deans; the chaplaincy; counseling center; Max Shacknai Center for Outreach, Volunteerism, and Education; health center; ALANA Cultural Center; Center for Leadership and Student Involvement; residential life; fraternities and sororities; fire and campus safety; and others.