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Offices & Services > Administrative > Finance and Administration > Accounting & Control > Accounting Policies > Grants and Sponsored Research Policy

Grants and Sponsored Research

Policies and Procedures

• Award Monitoring Policy: The PI is responsible for all charges made to his/her grant. The Accounting Office processes charges and the Assistant Controller will review selected transactions to ensure compliance with regulations. PIs must follow University Purchasing procedures when procuring goods and services.
  
  
• Deficit Policy: The PI is responsible for identifying and promptly clearing any deficit in his/her grant fund. The Assistant Controller will work with the PI to ensure compliance. Deficits are usually cleared through a transfer of charges to a university departmental account or a private funding source available to the PI (such as an internally funded research award). All deficits must be cleared within 90 days subsequent to the occurrence of the deficit.
  
  
• Guidelines for Charging Expenses to Federally Funded Awards: Only reasonable, allocable and allowable charges may be assessed to a grant. Unacceptable direct charges (section VI. d), unallowable costs (section VI. f) and methods for allocating expense to multiple projects (section VI. e) are discussed.
  
  
• Signature Authority: The Vice President for Finance & Administration and the Controller are the only University personnel with the authority to accept and sign federally sponsored proposals, award agreements, and subsequent amendments.
  
  
• Purchase Order Policy: Information is published by Purchasing department
  
  
• Travel Policy: Information is published by Purchasing department
  
  
• Research Council Grants: Information is published by Dean of the Faculty/Provost
  
  
• Faculty Development Grants: Information is published by Dean of the Faculty/Provost
  
  
• Dean’s Travel for Professional: Information is published by Dean of the Faculty/Provost