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Transcript Notation Policy for Violent Crimes

Transcript Notation Policy


Pursuant to Article 129-B §6444.6 of the New York State Education Law, if a student is found responsible through the University’s conduct process for crime(s) of violence, including, but not limited to sexual violence, defined as crimes that meet the reporting requirements pursuant to the federal Clery Act established in 20 U.S.C. § 1092(f)(1)(F)(i)(I)-(VIII) (“Clery crimes of violence”), the Title IX Coordinator will instruct the Registrar to place a notation on the student’s transcript according the following policy.

Ongoing Equity Grievance Policy Investigation and Hearing or Student Conduct Board Charges

The University reserves the right to place a hold on the release of a student’s transcript if that student has an investigation or charges against them pending for violation(s) of the Equity Grievance Policy or for charges under the Code of Student Conduct.

Suspension or Expulsion

For crimes of violence, including, but not limited to sexual violence, defined as crimes that meet the reporting requirements pursuant to the federal Clery Act, institutions shall make a notation on the transcript of students found responsible after a conduct process that they were:
  • "Suspended after a finding of responsibility for a code of conduct violation" or
  • "Expelled after a finding of responsibility for a code of conduct violation."

Withdrawal

For the respondent who withdraws from the institution while such conduct charges are pending, and declines to complete the disciplinary process, institutions shall make a notation on the transcript of such students that they "Withdrew with conduct charges pending."

The University reserves the right to not permit a student to withdraw if that student has an investigation or charges against them pending for violation of the Equity Grievance Policy or for charges under the Code of Student Conduct. Should a student decide to leave and not participate in the investigation and/or hearing, the university may opt to proceed in absentia to a reasonable resolution and that student will not be permitted to return to Colgate unless all sanctions have been satisfied.

Removal of transcript notation

Appeals seeking removal of a transcript notation for a suspension may occur, provided that such notation shall not be removed prior to one year after conclusion of the suspension. Appeals for removal of a transcript notation should be directed to the Title IX Coordinator.

Notations for expulsion shall not be removed.

If a finding of responsibility is vacated for any reason, any such transcript notation shall be removed.

Questions regarding this policy should be directed to:

Marilyn Rugg
Associate Provost for Equity and Diversity, Title IX Coordinator
102 Lathrop Hall
315-228-7288
mrugg@colgate.edu