Automobile rentals should be limited to situations where other means of transportation are not practical, economical, or available.
Travelers are encouraged to choose compact or mid-sized cars whenever possible. Arrangements can be made through BTI The Travel Consultants, AAA Travel, or directly with car rental agencies. Colgate University has negotiated a special arrangement with Enterprise Rent-A-Car for discounts and services.
The university has discount agreements with major automobile rental agencies.
Enterprise and National Car Rentals
Phone: 1-800-261-7331
Reference discount number (account) XZ29251, at the Corporate sign-in screen enter COL as the first 3 letters of the institution name in order to view the Colgate rates.
To book Enterprise or National Car Rental, please
click here and follow the steps below:
Cars Delivered to Colgate’s Campus
Please Note: There will be an additional $25.00 charge for cars delivered to the Colgate campus.
Choose which brand you would like to rent from (generally Enterprise Rent-A-Car from home-city location and National Car Rental at airports).
- If you want your rental car delivered to campus, choose Enterprise Rent-A-Car and type in Oneida, N.Y.
- Choose the dates and time you want the car brought to the university.
- Call the branch (315-363-5753) to confirm where you want the vehicle delivered to and when you will be available to inspect the car and sign the contract.
Note: Returning car on campus? Please call the branch to arrange pick-up.
If you don’t need the car delivered, there is
no need to call the branch.
Cars to Be Picked Up at Other Enterprise Rent-A-Car Locations
- Choose what brand you would like to rent from.
- Choose the location you would like to pick the car up from.
- Select the vehicle you would like to rent.
- Show up to the branch at the rental time with your driver license and credit card.
To receive rewards and help facilitate a quicker transaction, you could sign up for Enterprise/National Emerald Club program which can be used at either brand.
MORE ENTERPRISE/NATIONAL EMERALD CLUB INFORMATION MORE ENTERPRISE AND NATIONAL CAR RENTAL INFORMATION Avis
Phone: 1-800-698-5685
www.avis.com referencing discount number (AWD) A563100.
Hertz
Phone: 1-800-654-3001
www.hertz.com referencing discount number (CDP) 1825463.
Budget
Phone 1-800-455-2848
www.budget.com referencing discount number (BCD) T557400.
For rentals, present a current Colgate University picture ID and you should use your Colgate JP MorganChase MasterCard (Pcard). There are no direct billing options available.
Travelers should investigate the fuel policy of the rental agency to avoid excessive refueling charges when returning the vehicles. Whenever possible, travelers should refuel the cars before returning them to the rental agency. Avoid drop charges by returning the vehicle to the same renting location.
Gas receipts, along with the rental invoice, must be attached to the Travel Expense Summary or the JP Morgan Chase MasterCard Expense Report.
The loss damage coverage (LDW) or additional liability insurance offered by the rental car company should be declined. The university maintains comprehensive, collision, and liability insurance on all vehicles rented or leased for university business.
The university’s foreign policy does not provide for rented, hired or leased vehicles' collision coverage. Purchase, unless specifically instructed not to by your supervisor, the collision coverage offered by the rental car company. However, any additional liability insurance offered by the rental car company should be declined. The university maintains liability insurance on all vehicles rented, hired, or leased for university business-related purposes.
Contact the Purchasing Office at 315-228-7474 for more information.