Where to Find Event Listings
Events posted to the Colgate campus calendar are automatically displayed in the following locations:
- The calendar at calendar.colgate.edu.
- Event listings are present at the bottom of every page on www.colgate.edu
- Twice weekly e-mails are sent to everyone on campus on Monday and Thursday mornings.
- Colgate's mobile app (iPhone and Android) features a calendar populated with events from the main campus calendar. Web version at m.colgate.edu
Adding Events to the Calendar
Everyone on campus has the ability to submit an event to the campus calendar
. The process varies depending on the type of event, and your relationship to the university.
I'm a student
If your event is open to campus and you are acting as a representative of a student group with a presence on Get Involved, you should create your event within Get Involved and mark it as shown to "Anyone in the World." All events marked as open to "Anyone in the World" within Get Involved will automatically display on the campus calendar. Events entered through Get Involved join a queue to be reviewed before being posted, so there may be a delay before it goes live. GO TO GET INVOLVED
If your event is not tied to a student group with a presence on Get Involved, you can still submit an event. It will enter a queue to be reviewed before being posted to the calendar, so there may be a delay before it goes live. There is a link at the bottom right of the calendar that reads "Submit an Event," or: CLICK HERE TO SUBMIT AN EVENT
I'm a staff or faculty member
I only submit occasional events:
Any staff or faculty member can submit a single event to the calendar. The event will be reviewed before posting, so there may be a delay before it goes live. To submit an event, visit the calendar and towards the bottom right you'll see a link that reads "Submit an event," or: CLICK HERE TO SUBMIT AN EVENT
I submit events regularly:
If you are contributing a number of events to the calendar on a regular basis, you can receive access as a calendar manager. The benefits include the ability publish directly to the calendar (no review process), and the ability to edit events that you created previously. Visit the web help form to request manager status: REQUEST ACCESS
(Note: If you are already a calendar manager, do not use the Submit an Event button. Instead, click Manage Events.)
I'm a member of the Hamilton community, or a business
If you are holding an event in the immediate community (Hamilton-Earlville area) that may be of interest to Colgate students, faculty, and staff, your event may be appropriate for the Colgate campus calendar. To submit an event, e-mail details to Jennifer DeAngelis (email@example.com) of the Hamilton Initiative.
Adding an Image to Your Event
You may include an image with your event listing. The maximum width of any image is 350 px. The calendar does not host images, so any image you include must be uploaded to the internet elsewhere. When creating your event right click on an online image, choose "Copy image URL," and paste the URL in the Image URL
If the image you want to include is not already on the internet, a free and easy tool for getting images online can be found at www.imgur.com
Contacts and Locations
All events must be given a contact and a location. When submitting an event, you will be able to select from drop-down menus pre-populated with contacts and locations around campus. If your contact or location is not listed, regular users will have the option to write in a new option.
Calendar managers who need to add a new contact or location are able to do so from the main menu of the calendar management screen. SEE EXAMPLE
Canceling an Event
If an event already on the calendar has been canceled, please do not simply delete it from the calendar. Instead, edit the event and change its status from "Confirmed" to "Canceled
." For assistance canceling an event, please e-mail firstname.lastname@example.org