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Accounts Payable

The accounts payable department is responsible for issuing payments to vendors and individuals for items or services required by the university. Accounts payable is also responsible for issuing travel advances and reimbursements.

 


Reimburse an Individual

    • Complete Disbursement Voucher
      • Name of payee (individual to be paid)
      • Address of payee and ID#(optional)
      • Appropriate approval signature
      • Description of reimbursement
      • Amount
      • Budget code
    • Attach receipts or documentation to support the reimbursement.
    • W-9 required when paying for services rendered - Honorariums, Speakers, Bed and Breakfast, Officials, etc.

Check Processing Procedures

    Accounts payable checks and ACH payments are generated every Wednesday and Friday. The University's payment terms are generally 30 days after the invoice date, unless a discount is offered by the vendor for early payment. Employees should never promise payment sooner than the 30 day cycle without prior approval from the Controller.

    Payments to individuals are generally made within 15 days of receipt of the request to our office. Please note that a W-9 must be on file before reimbursement to an individual can be made. W-9's will be held for 2 years, after which a new W-9 must be submitted.

    Payments to local vendors are generally made within 15 days from the date the invoices are received by Accounting.

    All checks issued (including honorariums) will be mailed to the recipient's home or business address,  they will no longer be mailed to a department or held for pick up.  Checks will be mailed after the date of service or lecture.

    Payments over $10,000 and international payments require additional review procedures, generally needing the full 30 day cycle to be issued. 

    Credit card and ACH payments are preferred over check issuance. All employees will be paid via ACH if they receive their paycheck by direct deposit.

Contact Information

Leslie Lollman
Accounting Assistant, front desk
Accounts Payable, p-card monthly statements
315-228-7413

Di Lundrigan
Accounting Assistant
Accounts Payable, p-card monthly statements
315-228-7180
Tina Pudney
Accounting Assistant
Travel reimbursements and cash advances
315-228-7498

Michelle Atkinson
Accounting Assistant
P-Card applications and credit limit changes
315-228-7496