Summer Internship Funding Application Process Skip Navigation

Summer Internship Funding Application Process

How do I apply for funding, and on what criteria will my application be evaluated?

How to Apply

Resumes must be Career Services certified in this academic year in order for your application to be considered. 

The deadline to apply is Wednesday, February 25 by 11:59 p.m.

Applications must be submitted by the deadline. Late applications will not be considered. 

The application will go live in mid-January.  Check back next month to apply.

Application Review

Career Services will compile all paperwork, remove student names and ID numbers, and distribute to members of the selection committee.

The Summer Funding Selection Committee is comprised of faculty, staff, and alumni. The committee members will review applications against a rubric (see below). Every application will be reviewed by three separate readers. Scores will be aggregated and candidates ranked accordingly. Funding will be disbursed to the highest ranked eligible candidates, and is not available to all applicants.

The Committee will evaluate applications on the following criteria:
  1. Intentionality: Evidence of thought around what the applicant is searching for and how he/she has determined the criteria for his/her summer experience.
  2. Clarity of learning objectives: Was applicant able to clearly define and articulate potential takeaways from his/her summer experience?
  3. Relevance of experience: If the applicant is searching for an experience that is exploratory in nature, to what extent will the proposed experiences allow him/her to explore a potential area of interest?  Alternatively, if the applicant is searching for an experience that is purposeful with regard to his/her career goals, to what extent do the proposed experiences demonstrate a clear relevance to the student's future goals?
  4. Compelling articulation of why: The applicant provided compelling rationale as to why these types of experiences would be critical to his/her career development as compared with similar experiences that are more convenient or that hold fewer associated expenses (e.g. one that is closer to home, a paid position, etc.). 
  5. Search preparedness: Any of the following statements pertains to the applicant.
    • The applicant has finished searching and has already secured a summer experience, or
    • The applicant has begun searching and has made progress in identifying and securing a summer experience (e.g. he/she has compiled application materials, has identified and regularly utilizes search resources, and has already submitted applications), or
    • The applicant has not yet begun searching but demonstrates a clear understanding of how to go about the internship search process.  He/she exhibits a diligent, proactive, and resilient approach to searching for a position.
  6. Familiarization, travel savvy, and maturity: The applicant demonstrates evidence of research and understanding of industry-based, organizational, geographic, and/or cultural dynamics, as well as the maturity to successfully navigate a new environment. 
  7. Overall strength of application: The application is well-written, does not contain any typos or careless errors, and suggests that the candidate devoted adequate time to submit a quality application.

Students should expect to hear determinations on funding from Career Services by Friday, March 27, 2015.

Confirming Internship Details

All offers are conditional upon the student securing a summer experience that accomplishes the goals laid out in the student's original application.

Once an internship offer is finalized, funding recipients must complete the following items within one week of receiving the offer:
  • Internship Confirmation Form (link coming soon) to confirm the details of summer plans
  • Budget Proposal Form to outline budgetary needs. Attach to your Internship Confirmation Form.
  • Proof of internship offer - can be in e-mail form. Please save as a PDF file before uploading. Attach to your Internship Confirmation Form.
  • Proof of acceptance of internship offer - can be in e-mail form. Please save as a PDF file before uploading. Attach to your Internship Confirmation Form.
Career Services will review your materials and will send finalized offers within one week of submission.  For clarification purposes, you may be asked to consult with Shauna Hirshfield, Internship Coordinator (shirshfield@colgate.edu) prior to approval. 

Awards and Payment

  • Students who have been awarded funding are expected to notify Career Services immediately upon accepting an offer.

  • For all funding recipients, Career Services must receive confirmation of acceptance of the internship offer and all other required paperwork before any funding will be released.

  • Funding is not intended to replace wages for one’s experience.  Instead, it is meant to help cover supplemental costs associated with pursuing an unpaid or underpaid internship including, but not limited to, living (housing and utilities), transportation (travel to city of employer, daily tolls/commuting costs), and food.  Funding toward other expenditures will be considered on an individual basis (e.g. workplace attire, dry cleaning, immunizations for international trips, or lost wages). 

  • A summer funding award will likely not cover all expenses in full.  Students are expected to contribute to the associated costs through part-time jobs, savings, family contributions, and/or other awards/grants, when possible.  The Center for Career Services recognizes that this may not be possible for some students, and will adjust grants accordingly.

  • The maximum award amount is $4,500 for domestic internships and $6,000 for international internships.  The total award is contingent upon duration of the internship, geographic location, and a student's ability to contribute to the experience. 

  • Payments will be made upfront in one lump sump once all required paperwork is completed.  Career Services reserves the right to request payback from the student if recipient does not comply with all requirements and deadlines. 

  • In compliance with IRS regulations, the funding granted by Career Services in support of one's internship is considered taxable income.  Funding recipients are responsible for reporting this award on their 2015 tax returns.  Please consult your tax advisor for additional information.

  • Upon completion of all paperwork, please expect a minimum 3 week turnaround for funding to be released.  All funding awards will be distributed within 30 days of submitting final paperwork.

  • As a condition of receiving funding, short assignments are required while on site.  Award recipients must comply with all set deadlines and requirements.  Should a recipient default on his/her contract, the student will become ineligible for future Career Services funding opportunities.  Career Services reserves the right to inform a student’s internship provider of his/her non-compliance and violation of Summer Funding policy.