Summer Funding Policies and Procedures Skip Navigation

Summer Funding Policies and Procedures

Learn more about funding eligibility and the process through which funding is awarded.
Below you will find information regarding eligibility to apply for summer funding, and policies and procedures around the process.  Please also refer to the Summer Funding Sources page to learn more about the different available funds and their donors, or to the Summer Funding Application Process site to better understand the process through which to apply.

Student Eligibility

  • Only students who have completed all components of the Summer Funding Application before the deadline are eligible to be considered for funding.

  • Applicants must have completed at least one semester at Colgate, and intend to enroll in at least one remaining semester at Colgate. Students who are graduating December 2018 – May 2021 are eligible to apply for funding during the 2018 application cycle. Funding is not available for May 2018 graduates.  Students must be in good academic and behavioral standing to be eligible to apply.

  • Student resumes/CVs must be certified by Career Services during the 2017-2018 academic year.

  • If an applicant seeks funding for an internship outside of his/her home country, it is the student’s responsibility to secure proper work documentation and visas to pursue the opportunity prior to the start date listed on the Internship Confirmation Form.

Other Eligibility Requirements

  • Funding is available to help cover unpaid and underpaid experiential education opportunities: internship, research (including field school), volunteer work, and independent projects. 
  • The experience or the combination of experiences must be at minimum 5 weeks in duration. Exceptions for extenuating circumstances will be made on a case-by-case basis.

  • Funding can be available to help pay for program fees associated with internships or academic experiences. However, these awards are subject to the maximum grant amounts, which will also include funding for your living and travel costs. For students considering internship experiences that include a significant program fee, we highly encourage you to consider whether your goals can be achieved without partnering with a fee-based organization. If you are interested in pursuing a business bridge program, we encourage you to enroll in Harvard's HBX CORe program, for which Colgate maintains a partnership.   

  • International internships are subject to additional review to evaluate risk and to ensure the student’s safety and preparedness. Career Services and Colgate will not sponsor grants for travel to international destinations that currently or at any point during the application process have heightened associated health and/or safety risks.  Please conduct adequate research via the U.S. State Department and International SOS (member number: 11BSGC000073) to assess if the experience you are considering and the location to which you’re proposing travel currently has any travel, health, or safety advisories or warnings.  If so, before advancing your application, please consult with Teresa Olsen at 315-228-7380 or to determine the eligibility of your proposal. When reviewing international internship funding proposals, Career Services will consider: U.S. Department of State advisories, International SOS ratings, a student’s experience with international travel, and the nature of the proposed experience (with a group, on the ground support, etc.).  International funding support will not be given to internships that are not at least 5 weeks in duration.

  • Applicants cannot access funding from multiple Colgate sources. If you have committed to receiving funding from the Lampert Institute, Upstate Institute, student- or faculty-initiated summer research, TIA, Colgate summer employment, or another Colgate source, you are obligated to withdraw your funding application through Career Services. Likewise, if you commit to accessing Career Services’ funding, you must withdraw your application for other on-campus funding sources’ application processes.

Awards and Payment

  • Maximum grant amounts are: $4,000 (domestic) or $5,000 (international) for an 8-week or shorter experience; and $5,000 (domestic) or $6,000 (international) for an experience that exceeds 8 weeks. The total award is contingent upon multiple criteria, including the duration of the internship, the geographic location, and a student's ability to financially contribute to the costs of the experience.

  • Once students are notified that they have been granted an awards, students are expected to notify Career Services immediately upon accepting an offer. For all funding recipients, Career Services must receive confirmation of acceptance of the internship offer and all other required paperwork before any funding will be released.

  • Funding is not intended to replace wages for one’s experience and cannot, in fact, replace lost wages. Instead, it is meant to help cover supplemental costs associated with pursuing an unpaid or underpaid internship including, but not limited to, living (housing and utilities), transportation (travel to city of employer, daily tolls/commuting costs), and food. Funding toward other expenditures will be considered on an individual basis (e.g. workplace attire, dry cleaning, immunizations for international trips, etc.).

  • A summer funding award will likely not cover all expenses in full. Students are expected to contribute to the associated costs through part-time jobs, savings, family contributions, and/or other awards/grants, when possible. The Center for Career Services recognizes that this may not be possible for some students, and will adjust grants accordingly.

  • Payment will be made upfront in one lump sum once all required paperwork is completed. Career Services reserves the right to demand payback from the student if recipient does not comply with all requirements and deadlines.

  • In compliance with IRS regulations, the funding granted by Career Services in support of one's internship is considered taxable income. Funding recipients are responsible for reporting this award on their 2018 tax returns. Please consult your tax advisor for additional information.

  • Upon completion of all paperwork, please expect a minimum 2 week turnaround for funding to be released.

  • As a condition of receiving funding, short assignments are required while on site. Award recipients must comply with all set deadlines and requirements. Should a recipient default on his/her contract, Career Services will revoke the funding award AND the student will become ineligible for future Career Services funding and recruiting opportunities. Career Services reserves the right to inform a student’s internship provider of his/her non-compliance and violation of Summer Funding policy.