Summer Internship Funding Application Process Skip Navigation

Summer Funding Recipient Information

I've been awarded Summer Funding!  What are my next steps to access my award?

Requirements for Funding Recipients

Be sure to complete ALL steps outlined below in order to access your award.  Please note, you must comply with EACH AND ALL of the following steps in order to receive your funding award.
I. Meet with an advisor in Career Services

All students who have applied for Summer Funding and who have not yet confirmed their summer plans are expected to meet with a career advisor between Monday, March 2 and Friday, April 10.

Please complete the Advisor Meeting Handout (pdf) form PRIOR to your appointment, and bring the completed form to your meeting with an advisor.

II. Attend a Budgeting Workshop

Discuss the budget research and development process with a member of the Career Services staff.  Budget workshops will take place on the following dates.

- Wednesday, April 1, 2015, 12:30 p.m. - Lathrop 207
- Wednesday, April 1, 2015, 7:00 p.m. - Case-Geyer 560, Batza Room
- Thursday, April 2, 2015, 4:30 p.m. - Case-Geyer 560, Batza Room
- Tuesday, April 7, 2015, 8:00 p.m. - Case-Geyer 560, Batza Room
- Friday, April 10, 2015, 2:30 p.m. - Lathrop 207

If (and only if) you're currently studying abroad, we are offering a WEBINAR budget workshop on Wednesday, April 1, 2015 at 9:00 a.m.  If you are currently abroad, RSVP for the webinar to internship@colgate.edu by Monday, March 30 at 11:59 p.m. EST.

III. Complete the Internship Confirmation Form.

Before you can turn in all of the required paperwork and receive your funding award, you’ll need to confirm your summer opportunity.
>> Confirm your internship HERE.

Please also complete and attach the following items to your internship confirmation form:
- Budget Proposal Form (xls) to outline projected expenses and total funding request.  Please note, funding is not available to cover lost wages.
- Confirmation of internship offer .  A copy of e-mail correspondence will suffice.  Please save document as a PDF before uploading.
- Acceptance internship offer .  A copy of e-mail correspondence will suffice.  Please save document as a PDF before uploading.

IV. Participate in a Summer Funding Orientation Session.

I will attend one of the required in-person information sessions. If abroad, I will attend one of the following required virtual information sessions.

- Tuesday, April 14, 2015, 11:30 a.m. - Case-Geyer 560, Batza Room
- Tuesday, April 14, 2015, 4:30 p.m. - Ho 101
- Tuesday, April 14, 2015, 7:30 p.m. - Case-Geyer 560, Batza Room
- Wednesday, April 15, 2015, 12:15 p.m. - Case-Geyer 560, Batza Room
- Wednesday, April 15, 2015, 4:30 p.m. - Ho 101

If (and only if) you're currently studying abroad, we are offering a WEBINAR orientation session on Wednesday, April 15, 2015 at 9:00 a.m.  If you are currently abroad, RSVP for the webinar to internship@colgate.edu by Monday, April 13 at 11:59 p.m. EST.

V. Within one week of receiving my final funding offer from Career Services, submit all required paperwork to Career Services and complete all requirements outlined below.

Submit hard copies of all required materials to Career Services (Spear House) before leaving campus. Students who are abroad can e-mail PDF files to internship@colgate.edu (only files of type .pdf will be accepted). Funding awards will be disbursed a minimum of three weeks after submission of all required paperwork, outlined below.  Please submit all forms together!

1. Acceptance of Award
2. Colgate's Risk & Responsibility Form (R&R for domestic internships or R&R for international internships)
3. Colgate's Travel Plans Form
4. Colgate's Physician Report Form – only if internship is abroad
5. Colgate's Direct Deposit Form - if you haven't previously completed one and prefer your payment via direct deposit.

VI. Two weeks after the end of my internship and no later than Wednesday, August 26, I will submit to Career Services:

1. A completed web-based questionnaire (link coming soon) including (1) a brief summary/blog post (200 words) of my summer experience and (2) a thank you letter for the donor who funded my internship
2. My supervisor’s evaluation of my performance
3. Photo taken of me “in action” at my internship

VII. Next school year, 2015-2016, if I am on-campus, I will:

Participate in Career Services’ Internship Banquet, SophoMORE Connections, or other on-campus presentation.

Awards and Payment Policies and Procedures
  • Students who have been awarded funding are expected to notify Career Services immediately upon accepting an offer.

  • For all funding recipients, Career Services must receive confirmation of acceptance of the internship offer and all other required paperwork before any funding will be released.

  • Funding is not intended to replace wages for one’s experience.  Instead, it is meant to help cover supplemental costs associated with pursuing an unpaid or underpaid internship including, but not limited to, living (housing and utilities), transportation (travel to city of employer, daily tolls/commuting costs), and food.  Funding toward other expenditures will be considered on an individual basis (e.g. workplace attire, dry cleaning, immunizations for international trips, or lost wages). 

  • A summer funding award will likely not cover all expenses in full.  Students are expected to contribute to the associated costs through part-time jobs, savings, family contributions, and/or other awards/grants, when possible.  The Center for Career Services recognizes that this may not be possible for some students, and will adjust grants accordingly.

  • The maximum award amount is $4,500 for domestic internships and $6,000 for international internships.  The total award is contingent upon duration of the internship, geographic location, and a student's ability to contribute to the experience. 

  • Payments will be made upfront in one lump sump once all required paperwork is completed.  Career Services reserves the right to request payback from the student if recipient does not comply with all requirements and deadlines. 

  • In compliance with IRS regulations, the funding granted by Career Services in support of one's internship is considered taxable income.  Funding recipients are responsible for reporting this award on their 2015 tax returns.  Please consult your tax advisor for additional information.

  • Upon completion of all paperwork, please expect a minimum 3 week turnaround for funding to be released.  All funding awards will be distributed within 30 days of submitting final paperwork.

  • As a condition of receiving funding, short assignments are required while on site.  Award recipients must comply with all set deadlines and requirements.  Should a recipient default on his/her contract, the student will become ineligible for future Career Services funding opportunities.  Career Services reserves the right to inform a student’s internship provider of his/her non-compliance and violation of Summer Funding policy.