Event Gateway Payment Options

Payment Options

Events should be planned on a break-even basis or be subsidized by an existing club treasury. Alumni Relations cannot subsidize events. When planning an event, keep the following costs in mind:

• Room Fee
• Tickets
• Refreshments (food, bartenders, liquor license)
• Audio/Visual Equipment
• Set-up and clean-up charges

Also, ask if a deposit is required. A member of the Office of Alumni Affairs can put the deposit on his/her corporate credit card, and then the club will reimburse the office after the event is over and fees have been collected from the attendees. Contact the Office of Alumni Affairs to check a current balance.

Payment and Reimbursements

There are a few options available to help pay for an event:

• Dutch-treat – Each person pays their own way.
• Pay for the event personally, save the receipts, and mail them to the Alumni Office for reimbursement. The money will be taken from the club account held at Colgate. NO RECEIPT, NO CASH.

Tax-Exempt Status

The following states are tax-exempt:

• Florida
• Massachusetts (food only)
• Michigan
• New Jersey
• New York
• Pennsylvania (food only)

Please contact the Office of Alumni Relations at alumni@colgate.edu every time a tax exempt form is needed. Please allow at least one week to process the request.