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Event Ideas

Educational/Cultural Events

Members of the Colgate Club of Twin Cities attend a Twins. game

Suggested Events

  • Attend the symphony or opera
  • Tour an art gallery
  • Wine tasting
  • Luncheon or dinner with guest speaker (local alumnus/a or personality)
  • Attend a play or musical
  • Visit a historical site

Planning Tips
  • Location, date, and time are usually determined by the venue, exhibit, or performance.
  • Contact the organization for tickets. What are the policies for group sales? Is there a discount?
  • Is it possible to return unsold tickets or acquire additional tickets? When is the last date to return tickets or acquire additional tickets? What is the policy for last-minute reservations?
  • Will a volunteer take RSVPs or will the ticket office? How will tickets be distributed to alumni? Will they be mailed or is there a location to meet prior to the event? Is it possible to pick tickets up at Will Call?
  • The club should be prepared to cover the cost of no-shows and tickets that are not purchased by alumni.
  • Is it necessary to distinguish members of the group from the general public?
  • May need permission to use image for invitation (art work for example).
  • Affairs will extend the invitation for a faculty or staff person to speak.
  • Determine location and select an appropriate, quiet room for the speaker (a separate room is preferred). Inquire in advance as to the maximum capacity of the room.
  • Allow 30 minutes for social time (followed by dinner if that is the format), 3-5 minutes for welcoming remarks, 15-20 minutes for the presentation, and 5 minutes for Q&A.
    • If the event is a dinner, please allow 30 minutes for social time followed by dinner, 3-5 minutes for welcoming remarks, 15-20 minutes for the presentation, 5 minutes for Q&A, and 5 minutes to thank the speaker, present them with a gift, and make any announcements.
  • Test audio/visual equipment with guest speaker before the group arrives.
  • After the event, send a thank-you note to the speaker.

Social Events

Suggested Events
  • Happy hours/pub nights
  • Potluck dinner
  • Comedy club
  • Business card exchange
  • Alumni band concert
  • Assemble care packages for area students
  • Table for 13 
  • Concert in the park
  • River/harbor cruise 
  • Brewery tour
  • Joint activity with alumni clubs from other schools 
  • Holiday party (please be mindful of faith) 
Planning Tips
  • Is there a room fee? If there are multiple floors or a separate room, will alumni be able to locate the event? Is it necessary to distinguish alumni from the general public?
  • When ordering hors d’oeuvres, please provide vegetarian options. Will the bar offer anything special to Colgate alumni?
  • Recognize that some social events will appeal to generally younger alumni and may not be kid-friendly.
  • Contact the organization for tickets. What are the policies for group sales? Is there a discount?
  • Is it possible to return unsold tickets or acquire additional tickets? When is the last date to return tickets or acquire additional tickets? What is the policy for last-minute reservations?
  • Will a volunteer take RSVPs or will the ticket office? How will tickets be distributed to alumni? Will they be mailed or is there a location to meet prior to the event? Is it possible to pick tickets up at Will Call?
  • The club should be prepared to cover the cost of no-shows and tickets that are not purchased by alumni.

Family Events

Suggested Events
  • Trip to the zoo, circus, or amusement park
  • Picnic or BBQ with games
  • Apple picking
  • Children's museum/aquarium
  • Beach party
  • Ice skating
  • Bowling
  • Mini-golf
Planning Tips
  • Contact the organization for tickets. What are the policies for group sales? Is there a discount?
  • Is it possible to return unsold tickets or acquire additional tickets? When is the last date to return tickets or acquire additional tickets? What is the policy for last-minute reservations?
  • Will a volunteer take RSVPs or will the ticket office? How will tickets be distributed to alumni? Will they be mailed or is there a location to meet prior to the event? Is it possible to pick tickets up at Will Call?
  • The club should be prepared to cover the cost of no-shows and tickets that are not purchased by alumni.
  • Is it necessary to distinguish members of the group from the general public?
  • Be mindful of start and end times; it is generally not a good idea to start a family event after 6:00 p.m. Weekends are recommended for family events.