Eligibility for federal student aid such as Pell Grant, Federal Direct Loans, and Federal Work Study, is determined by the FAFSA (Free Application for Federal Student Aid). Institutional aid eligibility (for Colgate Grant and Colgate Work Study) is determined by the CSS PROFILE.
Financial need is defined as the difference between the cost of attendance
at Colgate University and the expected family contribution. The expected family contribution is calculated by taking into account your family's financial circumstances such as income, assets, the number of siblings enrolled in programs leading to a first undergraduate degree, and the cost of a sibling's educational program.
Students are automatically considered for all sources of financial aid, including federal, state, and institutional grants, loans, and employment. The composition of an aid award depends on several factors, including the extent of a student's financial need, eligibility for other aid resources, the availability of funds, and the date of application.
Need-based financial aid awarded by Colgate is considered supplemental to the resources of the family, including the student. Colgate University does not offer financial assistance based on students having voluntarily declared themselves independent of their parents, nor are we able to offer additional assistance if parents are unwilling to support their child at Colgate. It is anticipated that a student who matriculated as a dependent student will remain dependent for financial aid purposes throughout his/her enrollment at Colgate.
An expected student contribution is based on the student's current assets and earnings from an earlier tax year. A minimum contribution is expected of all students.
An expected parent contribution is calculated from the CSS Profile and other documents submitted to apply for financial aid. Parent income, assets, the size of your household, and number of siblings enrolled in undergraduate degree programs are taken into consideration. In the case of divorced or separated parents, both parents must submit a CSS Profile and each parent's information will be used in the assessment calculation of the total family contribution.
Students are billed
on a per semester basis. When reviewing the overall family contribution, please keep in mind that this may be going towards billed and/or non-billed expenses for the academic year. Billed expenses may not be even between fall and spring semester due to transcript fees, health insurance, study abroad charges, etc. Our Financing Options
page discusses ways to meet the family contribution.
The cost of attendance
used to determine financial aid eligibility is based on students' fixed, on-campus expenses (tuition and activity fee); an estimate for room and meals; and estimates for those variable expenses incurred but not billed to the student account (books, supplies, domestic travel, and personal needs). Estimated costs do not
include health insurance, which is required for all Colgate students. If not already covered by health insurance, the student will be billed for health insurance coverage through Colgate; in either case, families need to cover that cost. Students who feel they may need assistance with the cost of Colgate's health insurance should contact the Office of Financial Aid
. No provision is made for expenses that are not directly related to college attendance.
Colgate reserves the right to modify the financial aid listed in an award upon receipt of information affecting eligibility for financial aid. This can include but is not limited to changes in government funding, in awards from other sources, or in the number of siblings in college, where changes were not known at the time of the initial aid decision.
Unless otherwise noted, the amount(s) listed in the aid award are annual awards, with one half applied to the student account each semester. As long as all financial aid application requirements have been completed and processed, aid will disburse within a week of the end of the drop/add period. Work study is not credited to the student account; instead, biweekly pay is issued for the hours worked.
All financial aid funds from either Colgate or outside agencies are processed as received. Prompt application for loans and other outside awards insures availability of funds, generally by the third week of each semester. However, students should be prepared to utilize personal funds to meet necessary initial expenses such as books and supplies. If a student does not have the funds needed to purchase books, a payroll advance against future work-study earnings can be arranged through the Office of Student Accounts
; or, if the student has no work-study award, the student should contact the Office of Financial Aid
to discuss alternatives.
If the total resources applied to the student account exceed a student's charges, a refund may be due. Credit refunds resulting from financial aid (as opposed to family payments) will be issued automatically, each term, approximately one week after the end of the drop/add period. If later in the semester a credit appears on the account as the result of disbursement of federal funds, a refund will be made automatically, within two weeks of the disbursement. Credit resulting from non-federal funds will be applied toward a future semester unless the family requests that the funds be returned to the student or parent instead. Refunds required as a result of withdrawal or leave of absence will be made in accordance with the policy outlined in the Colgate University Catalogue
. Students will receive any refunds more quickly if they sign up for electronic (ACH) transactions directly through Colgate's TouchNet billing system.
Reapplying for Financial Aid
Domestic students (U.S. citizens and eligible noncitizens) need to reapply for financial aid annually by our published deadline, November 30
. Changes in your demonstrated need will impact the amount and types of financial aid available each year. Colgate Grant is not guaranteed for late applicants.
International students who receive financial aid for their first year do not need to reapply for aid annually. International students who become U.S. citizens or eligible non-citizens during their enrollment will thereafter be treated as domestic students and must reapply for aid annually. International students who did not receive Colgate aid upon admission are not eligible for aid in subsequent years.
Federal Student Aid Eligibility Requirements
To be eligible for Federal Student Aid, dependent students and their families or independent students, must complete a FAFSA (Free Application for Federal Student Aid) at FAFSA.gov and meet all other federal eligibility requirements. The student must be a US citizen or an eligible non-citizen and must be an undergraduate/graduate enrolled at least half-time as a matriculated student at an eligible institution. The student must be meeting Satisfactory Academic Progress (SAP).
The exception is for a Federal Pell Grant when students can be enrolled less than half time. In addition, students must not be in default or owe a refund for any Federal Title IV aid at any institution and be registered, if applicable, with the Selective Service. The Office of Financial Aid (OFA) confirms eligibility and awards, if applicable, and the amount is based on federal regulations in effect for each federal program.
Every year, the Department of Education selects a number of students' FAFSA applications for a process known as verification. If a student is selected for verification, the student will receive an e-mail notification, and the required documents that must be submitted to complete verification will be listed on the student's Colgate portal under their financial aid requirements. Once verification is completed, if there are any changes to a student's financial aid eligibility, they will receive a revised award notice via e-mail. Financial aid will not display as an anticipated credit on the student's account, nor will it be credited to the student's bill at the usual time of disbursement (at the end of the Drop/Add Period), if the student does not complete the federal verification requirements. Late submission of required documents will result in late disbursement of financial aid. Failure to submit documents could result in a student's ineligibility for financial aid.
Renewal of Financial Aid
Student must meet Satisfactory Academic Progress (SAP) requirements in order to remain eligible for federal (Title IV) aid. Federal aid at Colgate includes the Federal Pell Grant, Federal Supplement Educational Opportunity Grant (SEOG), Federal Work-Study Program, and the Federal Direct Loan Program.
In order to meet the minimum SAP standards, students must successfully complete 67% of the cumulative course credits that they attempt and maintain a cumulative grade point average of at least 2.0. Total completed credits are calculated by dividing a student's total number of earned credits by a student's total number of attempted credits. Withdrawals, course incompletes, repetitions, and transfer credits (not including AP credits) are considered part of a student's attempted credit total. Students must also complete their programs within 150% of the normal program length. The maximum time frame is reached when the student has attempted more than one-and-one-half the number of course credit hours required to earn the degree. The maximum time-frame standard for transfer-students will consider only those course credit hours attempted at Colgate University, as well as those accepted for transfer credit by the university.
The Office of Financial Aid reviews the academic records of all students at the end of each semester. In addition, the Committee on Standards and Academic Standing (CSAS) reviews the academic performance of all students each term. SAP standards and CSAS standards are separate with each having their own requirements. If a student is not making progress according to the CSAS standards outlined in the Colgate University Catalogue under "Academic Regulations", the student is placed on academic warning or is dismissed. A student on academic warning may lose eligibility for federal student aid if they are not meeting SAP standards.
The first time a student does not meet SAP standards, the student will be placed in a Financial Aid Warning Status. This means the student is one term away from losing federal financial aid eligibility. The student is still eligible for financial aid and no appeal is necessary at this stage. The student is considered to have used their Warning Status for the term even if they did not receive federal (Title IV) aid for that term.
The second consecutive semester in which the student does not meet the SAP standards, the student will be required to take action in order to be eligible for federal aid. Federal financial aid eligibility may be regained by submitting a financial aid appeal with supporting documentation to the Office of Financial Aid and, if approved, federal financial aid will be reinstated and the student will be placed on a Financial Aid Probation Status for one semester. Students must achieve the minimum SAP standards by the end of their probationary period to remain eligible for federal aid.
Colgate Grant assistance is awarded for full-time study and is limited to a maximum of eight terms of enrollment for students who matriculate as first-year students, regardless of whether or not they were aid recipients in any given term. Courses transferred to complete Colgate degree requirements will reduce this eligibility.
U.S. citizens and eligible non-citizens who complete a Free Application for Federal Student Aid (FAFSA) are eligible to participate in the Federal Direct Loan program pending meeting all other federal aid requirements
. More information can be found below and on our About Loans page
Colgate Grant recipients can receive additional assistance for one
Colgate-directed/approved off-campus study group and one Colgate-directed extended study program. Colgate Grant is awarded to meet extra off-campus-study costs after loans have been increased by $1,500. If you borrow the maximum in federal loan eligibility for purposes other than the extra cost of your off-campus study program, your Colgate Grant will not be increased beyond the standard level.
Further information about off-campus study costs and financial aid can be found here
Students who have concerns about their awards should contact the Office of Financial Aid
as soon as possible after receiving notification of the award. A Request for Review form will be sent upon request; the form must be completed and returned before a review can be conducted. A student who wishes to decline any part of an award should do so in writing to the Office of Financial Aid
All financial records are protected in accordance with the Family Education Rights and Privacy Act (FERPA) of 1974, as amended.