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AMS Project Proposal Guide

The following are the steps to complete your proposal for an AMS grant:

  1. Schedule a meeting to discuss your proposal ideas with the Faculty Director or Assistant Dean for Undergraduate Scholars.
  2. Read guidance below on components of the proposal.
  3. Download templates for preparing a budget and itinerary.
  4. Submit a proposal online.

Allow 30 days for review of your proposal, in advance of any deadlines for registering or making travel arrangements. Final deadlines are November 1 for winter projects, February 1 for spring projects, and April 1 for summer projects, but most projects need to be proposed well before those dates.

Projects are reviewed by the AMS Review Committee. You may be asked to provide clarifications and revisions. You should respond to any such request in a timely manner.

If awarded a grant, complete additional 
forms, as requested.

Richard Markhofer ’12 on site in Mali in front of a straw-roofed home

Components of a Proposal

To be considered for an AMS Grant, your proposal must include each of the following components:
Formal proposal
This is where you describe your project and its academic merits. Typically, independent research proposals are 5-6 pages long, double-spaced, and must include all of the sections and sub-headers outlined here. Proposals for other projects may be less formal, but should still clearly explain the motivation for the project and how it supports the student's academic goals, as well as the activities that will be supported by the project.
Letters of recommendation
For research proposals, you must submit letters from two members of the Colgate faculty. For all other proposals, you need only submit one letter of support. If your project concerns faculty-led research or an internship, your recommendation letter should be written by the faculty member who is sponsoring your participation and/or leading the research program.

Keep in mind that the application form asks only for the name and e-mail address of your recommender(s). You must direct each person to email it to Jennifer Jones at or send a hard-copy by campus mail.

Faculty recommendations should speak to the following:
  • the academic significance of the student's project
  • how the student has prepared for the fellowship
  • the relevance to the student’s major, related academic interests, or future goals and plans
  • the quality of work that may be expected
  • the student's ability to work independently
  • if applicable, knowledge of the country and organization for which the student will be working or affiliated
This document should be as detailed as possible. Please include information on how you calculated your budget and the sources you used to generate estimates (e.g. Travelocity, AAA, Student Universe). This budget worksheet can be used as a rough guide. Upload the final version to your application when prompted.

Advice from Kelsie Anson '13: "It is important to allow yourself some wiggle room in budgeting for any extra fees like the exit fee that I was charged in the airport to leave the country, or currency exchange rates."

After Completing Your Project

When you complete your project, you must submit an itemized budget report, including all of your receipts, to the AMS office in 116 McGregory. Unused funds must be returned, and checks may be written to Colgate University.

You must also provide material for a blog post, which will be published on the AMS blog. The text should be between 500-1000 words in length and include at least two high-resolution images (.jpg preferred) with captions. Posts will be only lightly edited, so you should submit highly-polished prose. You may also be asked to give a public presentation to other members of the AMS program.