Elements of an AMS Proposal - Colgate University Skip Navigation

Elements of a Proposal

I. Objective

In this section, you must present and describe the project you plan to pursue. We need to know the who, what, where, when, and why of your anticipated research or experience. Explain or identify each of the following: what you plan to do and the questions your project will answer; why this project is important; where your project will take place; why that specific location is appropriate; the sites and facilities you plan to visit, including information about formal approvals needed; who you will speak and interact with; names of research contacts (both people and organizations) and their relevance to your project.

II. Methodology

This is where you describe how you will complete your research or experience.

In this section, you should describe the specific activities and/or methods you will use to complete your project, how you plan to keep records, and the equipment and supplies you will need along the way. Keep in mind a few questions as you write: How will your work progress? What activities and methodologies will help you find answers? Will you administer questionnaires, conduct quantitative measurements, take photographs and video, give interviews, or some mixture of these? Does your research involve human subjects? (If so, you might need approval from the IRB.)

III. Itinerary and Timeline

In this section, please provide specific details on when you will travel, including a thorough timeline that highlights where you will be, what you will do each day, and when you will return home. Include all of the destinations within each country you will visit, the type of transportation you will use, and an explanation of where you will stay overnight (hotel, homestay, hostel, etc.).

IV. Travel, Health, and Safety

Travel, health, and safety factors must be addressed, even if a country is not on the warning or alert list, and even if the project will be conducted in the United States. This section should therefore include detailed information on transportation, phone communication access, emergency plans, medical resources, pre-departure vaccinations, and medications.

If your proposal involves a country with a Department of State WARNING or ALERT, you must explain how you plan to incorporate necessary safety and security precautions. You can find a current list of warnings and alerts on the Department of State website by clicking here. Depending on the specific nature of the warning, you may also need to submit information according to Colgate's "Petitionable Travel" policy. You can find more details on that policy here. All proposals that concern travel outside of the country are subject to review by Colgate's risk managers.

Keep in mind that a country may not have an official travel warning, yet "significant risks" may be described within Country-Specific Information Sheets and Travel Alerts. You must be prepared to address these concerns on your itinerary, in your timeline, and in greater detail in this section of your proposal.

V. Project Outcomes

Describe what you will do with the information you obtain from your project.

VI. Qualifications and Reference Materials

Share with us the qualifications and background you bring to this project. Make sure to identify specific skills, experience, knowledge, and interests that will enable you to see it through to completion. Examples might include:

  • Relevant course work
  • Foreign language skills
  • Experience devising and administering a questionnaire
  • Experience conducting oral interviews
  • Experience with necessary laboratory or collection techniques
  • Experience completing an independent research project
  • Relevant experiences living, working, and/or studying abroad
  • Relevant work or co-curricular experiences

VII. Faculty Involvement

Tell us about people who have served as your advisers and mentors.

What is your relationship to these people? Is one of them your academic adviser? Have they helped you select courses or find readings for this project? What is their involvement with your proposal? Describe some of the conversations you have had with these people. How will they support you as you finish? 

VIII. Significance of the Project Grant and the Educational Outcomes

Describe how the AMS Grant will influence the remainder of your time at Colgate.

Does the proposal relate to your major or is it an "extra-curricular" interest? Will it connect with or support your honors thesis? Does your project relate to a topic you plan to study in graduate school? Do you have professional aspirations in this area?

IX. Funding Statement

Please provide a statement indicating whether a part or all of the proposal is being submitted for any other research funding at Colgate or elsewhere.