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Colgate Visual Resources Library & the Digital Image Database

Mission

The mission of the Colgate Visual Resources Library is to provide the faculty of Colgate University with the image resources they need for teaching and resource purposes.  In addition, we strive to provide adequate instruction to help faculty and students understand and comply with the guidelines of Fair Use of these images within an educational environment.

Acquisition Policy

The acquisition policy of the Colgate Visual Resources Library is based on the VRA Image Collection Guidelines: The Acquisition and Use of Images in Non-Profit Educational Visual Resources Collections prepared by the Visual Resources Association Committee on Intellectual Property Rights.

I.  Acquisition

     A. New acquisitions.  The Colgate Visual Resources Library will seek images that are readily available for sale or license within the constraints of our fiscal abilities on a yearly basis. 

     B. Pre-existing analog image collections. The Colgate Visual Resources Library will identify images in its collection specifically needed for digitizing and make a reasonable effort to identify rights holders and seek permission for use.

     C. Gifts. Gifts and donations are considered legitimate forms of acquisition, even though they may be subject to restrictions or requirements by the donors.

     D. Images created in-house. Images created by copystand photography and/or scanning from published materials for inclusion in the permanent archive are subject to the following considerations:

• Images of suitable quality are not readily available at a reasonable cost and in a reasonable time

• Images will not be shared between or among other educational institutions if such use is prohibited by the terms of their acquisition

• Images will be used for comment, criticism, review, analysis, discussion, or other similar purpose associated with instruction or scholarship for purposes that are both nonprofit and educational

II.  Attribution

To the extent to which the information is available, all images in the Colgate Visual Resources Library will be identified with information regarding the source of the image, title, creator, date of creation, date of acquisition, any vendor identifying number or code.

III.  Display

A. Access 

• The Colgate Visual Resources Library digital image database will be restricted to the Colgate community.  Only those persons with a valid Colgate username and password will be able to access the Art Department digital image database at Colgate.  

• Any sharing of this collection with other institutions will be done so in compliance with fair use guidelines and will not include images purchased or licensed from a vendor with which Colgate has a particular and exclusive relationship.

B. Guidelines for Use of the Digital Image Database (MDID)

• Faculty & staff may use MDID to create and present lectures for classes, seminars or conference presentations.

• Faculty, staff & students may download images from MDID for use in other applications to create and present lectures for classes, seminars or conference presentations.

• Students may download images from MDID for use in class papers.

• These images MAY NOT be downloaded for use on websites or other projects outside of the network of Colgate.

• These images MAY NOT be published in any paper without obtaining proper permissions from the copyright holder.

Copyright Policy 

Following the guidelines of the United States Copyright Act of 1976, Title 17, sections 107, 108 & 110, the CONFU Guidelines for Digital Image Archives, the TEACH Act we believe that the Visual Resources Collection at Colgate University has been created and is used fairly. We do not feel we are infringing on the laws of copyright, as stated in Title 17, Chapter 5, section 504 (c). In addition, we feel that our understanding of these guidelines is in congruence with the copyright policy upheld by Colgate University.